Job summary
THIS POST IS FIXED TERM/SECONDMENT FOR 5 MONTHS DUE TO FUNDING.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
Are you experienced in the administration side of the Trac recruitment system and looking for a flexible opportunity to contribute to an important project?
We have a part-time (15 hours per week) position available to implement our Talent Pool module as part of a pilot project, running until 31 March 2025. This role is ideal for someone wanting to increase their hours or work part time hours while maintaining flexibility.
You'll play a crucial role in setting up and coordinating the pilot, ensuring the successful integration of the Talent Pool into our recruitment processes and providing key project updates.
Main duties of the job
- Work closely with relevant stakeholders to ensure a smooth set up and rollout of the Trac Talent Pool.
- Coordinate the project timeline, identifying and addressing any challenges to keep the project on track.
- Liaise with colleagues to align the Talent Pool with existing processes and ensure system optimisation.
- Produce formal minutes, project updates, reports, and presentations for senior management and stakeholders.
- Provide support and guidance to recruiting managers in using the Talent Pool module, troubleshooting any issues as they arise.
- Collaborate with external partners, as needed, to ensure all elements of the pilot are implemented successfully.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
This role requires excellent time-management/organisational skills, and a deep understanding of the administration side of the Trac recruitment system.
The working pattern is flexible and can be negotiated, but you will be required to attend set regular meetings (usually remote) each week.
The office base can be negotiated. The work will be predominantly home working or you may choose to work from either Matrix House, Swansea, or Capital Quarter, Cardiff.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
This role requires excellent time-management/organisational skills, and a deep understanding of the administration side of the Trac recruitment system.
The working pattern is flexible and can be negotiated, but you will be required to attend set regular meetings (usually remote) each week.
The office base can be negotiated. The work will be predominantly home working or you may choose to work from either Matrix House, Swansea, or Capital Quarter, Cardiff.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications and Knowledge
Essential
- Level 3 CIPD Certificate in People Practice or equivalent relevant experience
- Excellent working knowledge of the administration side of the Trac recruitment system
Aptitude and Abilities
Essential
- Self-manage workflow, managing and responding to administrative tasks and queries without requiring day to day detailed supervision
- Ability to transcribe and take minutes
- Organisational and time-management skills
- Ability to build effective working relationships with managers, service leads and external stakeholders
Other
Essential
- Adaptability and flexible approach to meet the needs of the service
- Ability to cope with uncertainty and change with regard to workload
- Ability to work to deadlines and under pressure
Person Specification
Qualifications and Knowledge
Essential
- Level 3 CIPD Certificate in People Practice or equivalent relevant experience
- Excellent working knowledge of the administration side of the Trac recruitment system
Aptitude and Abilities
Essential
- Self-manage workflow, managing and responding to administrative tasks and queries without requiring day to day detailed supervision
- Ability to transcribe and take minutes
- Organisational and time-management skills
- Ability to build effective working relationships with managers, service leads and external stakeholders
Other
Essential
- Adaptability and flexible approach to meet the needs of the service
- Ability to cope with uncertainty and change with regard to workload
- Ability to work to deadlines and under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
