Job summary
An exciting opportunity has arisen for a Senior Project Support Office to join the Wales Maternity & Neonatal Network, with is part of the NHS Wales Executive, hosted by Public Health Wales. Working on behalf of the Welsh Government, the Executive's role is to provide strong leadership and strategic direction and enable and support the delivery of national priorities and standards.
As part of the NHS Wales Executive the Network drives improvements in the quality and safety of perinatal care and support across Wales to deliver better and more equitable outcomes, access, and experience, reduced unwarranted variation, and improve population health.
Main duties of the job
The main duties of the Senior Project Support Officer is to support specific projects and sub-groups within a National Strategic Clinical Networkas well as providing general administrative support.
The post holder will:
Provide general administrative support.
Support the maintenance, management and oversight of project plans.
Support the development and management of required documentation.
Take responsibility for the management of defined areas of work within specific projects.
Support the management of budgets.
Support stakeholder communications and engagement.
Produce reports on progress for internal and external use.
About us
The NHS Executive works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales.
Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.
We do this by providing strong leadership and strategic direction - enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards.
To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The post holder will work as part of a team a National Strategic Clinical Network within the NHS Wales Executive to deliver their programme of work.
The Network has the responsibility to deliver an agreed programme of work within the wider Executive Programme. The post holder will support the Programme Manager in the administrative functionality, maintenance and oversight of specific streams of this work programme. Although this post will sit within a National Strategic Clinical Network there may be a future requirement, in agreement with the post holder, to work across the Executive supporting other networks or programmes of work.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job description
Job responsibilities
The post holder will work as part of a team a National Strategic Clinical Network within the NHS Wales Executive to deliver their programme of work.
The Network has the responsibility to deliver an agreed programme of work within the wider Executive Programme. The post holder will support the Programme Manager in the administrative functionality, maintenance and oversight of specific streams of this work programme. Although this post will sit within a National Strategic Clinical Network there may be a future requirement, in agreement with the post holder, to work across the Executive supporting other networks or programmes of work.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Person Specification
Qualifications and/or Knowledge
Essential
- oThe post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
- oGood knowledge of MS Office Suite
- oAwareness of policies and procedures relating to dealing with confidential data both personal and organisational
- oThorough understanding of project/programme office functions
- oWorking knowledge of filing/data systems including records management
Desirable
- oAdvanced ECDL or equivalent
- oMicrosoft Project
Experience
Essential
- oDemonstrable experience in an administrative role
- oPrevious experience of working with financial systems and/or purchasing of goods or equipment
- oPrevious experience of dealing with customers, clients and/or members of the public
- oExperience of project support work
- oExperience of communicating at all levels
- oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- oExperience of transcribing and minute taking
- oWorking experience of Microsoft Office Suite
Desirable
- oSupervisory experience
- oWorking in an NHS environment
- oWorking in a research or 3rd sector environment
- oManaging Successful Programmes (MSP) or Prince2 foundation
Aptitude and Abilities
Essential
- oAbility to work on own initiative and manage own workload
- oAdvanced keyboard skills
- oGood communication skills
- oGood organisational skills
Desirable
- oAbility to speak Welsh or willingness to learn
Values
Essential
- oAbility to work to deadlines and under pressure
- oAble to work within a team
- oAbility to work on own initiative
- oGood time management
- oRespect confidentiality
- oWillingness to learn and develop skills
- oFlexible approach to meet the needs of the service
Desirable
- oContinuing Professional Development
Person Specification
Qualifications and/or Knowledge
Essential
- oThe post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
- oGood knowledge of MS Office Suite
- oAwareness of policies and procedures relating to dealing with confidential data both personal and organisational
- oThorough understanding of project/programme office functions
- oWorking knowledge of filing/data systems including records management
Desirable
- oAdvanced ECDL or equivalent
- oMicrosoft Project
Experience
Essential
- oDemonstrable experience in an administrative role
- oPrevious experience of working with financial systems and/or purchasing of goods or equipment
- oPrevious experience of dealing with customers, clients and/or members of the public
- oExperience of project support work
- oExperience of communicating at all levels
- oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- oExperience of transcribing and minute taking
- oWorking experience of Microsoft Office Suite
Desirable
- oSupervisory experience
- oWorking in an NHS environment
- oWorking in a research or 3rd sector environment
- oManaging Successful Programmes (MSP) or Prince2 foundation
Aptitude and Abilities
Essential
- oAbility to work on own initiative and manage own workload
- oAdvanced keyboard skills
- oGood communication skills
- oGood organisational skills
Desirable
- oAbility to speak Welsh or willingness to learn
Values
Essential
- oAbility to work to deadlines and under pressure
- oAble to work within a team
- oAbility to work on own initiative
- oGood time management
- oRespect confidentiality
- oWillingness to learn and develop skills
- oFlexible approach to meet the needs of the service
Desirable
- oContinuing Professional Development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
