Administration and Resources Officer

Public Health Wales

This job is now closed

Job summary

THIS POST IS FIXED TERM/SECONDMENT FOR UNTIL 31/03/2025TO MEETTHE NEEDS OF THE SERVICE.

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.

The Wales Health Impact Assessment Support Unit (WHIASU) plays a critical role in supporting public health initiatives across Wales. We are dedicated to improving health outcomes by providing expert advice, guidance, and support on Health Impact Assessments (HIAs) to a range of stakeholders, including local authorities, health boards, and community groups.

We are seeking a highly organized and proactive Administration and Resources Officer to join our dynamic team on a temporary basis until the end of March 2025. The successful candidate will provide essential administrative support to ensure the smooth operation of WHIASU and contribute to the effective delivery of our services.

In return, we offer great benefits including hybrid and flexible working, a fantastic NHS pension, excellent annual leave, cycle to work and car lease schemes, childcare voucher schemes, plus many more.

Public Health Wales works to achieve a healthier future for the people in Wales. If you are enthusiastic and motivated and want to make a difference to the people in Wales, then this is an exciting opportunity for you to join our highly talented, cross-functional, dynamic and friendly team.

Main duties of the job

This post will support WHIASU by providing administrative assistance to the team. The post holder will be required to communicate and liaise directly with stakeholders, both internal and external to the Unit, whilst also supporting training and networking events.

Joining our team, you will be responsible for the management of our team inbox, responding to queries and will help the team prepare for the incoming statutory Health Impact Assessment (HIA) regulations by Welsh Government as part of the Public Health (Wales) Act 2017.

Although Public Health Wales support a hybrid approach to working, there will also be the expectation to travel to work from the office at least twice a month, or more if the need arises.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.

Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.

To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/

For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/

Date posted

03 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£23,159 to £24,701 a year per annum

Contract

Fixed term

Duration

5 months

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

028-AC308-0924

Job locations

Cardiff / Wrexham / Swansea

CF10 4BZ

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

Essential

Word processing to RSA III/NVQ Level 3 or equivalent level of experience.
Good standard of education together with a high level of numeracy, written and spoken English.

Experience

Essential

Demonstrable experience in an administrative role.
Working experience of Microsoft Office Suite.
Experience of communicating with colleagues and the public.
Experience of dealing with and recording confidential data.

Skills

Essential

Strong keyboard skills.
Excellent written and verbal communication skills.
Organisation and time management.

Knowledge

Essential

Good knowledge of MS Office Suite.
Maintaining confidentiality.

Person Specification

Qualifications

Essential

Word processing to RSA III/NVQ Level 3 or equivalent level of experience.
Good standard of education together with a high level of numeracy, written and spoken English.

Experience

Essential

Demonstrable experience in an administrative role.
Working experience of Microsoft Office Suite.
Experience of communicating with colleagues and the public.
Experience of dealing with and recording confidential data.

Skills

Essential

Strong keyboard skills.
Excellent written and verbal communication skills.
Organisation and time management.

Knowledge

Essential

Good knowledge of MS Office Suite.
Maintaining confidentiality.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information