Job summary
An excellent opportunity has arisen for a keen, enthusiastic, highly motivated individual to join the National Safeguarding Service (NHS Wales) as a Personal Assistant/Senior Administration and Resource Officer.
We are looking for an individual with good communication and organisational skills, with an ability to work flexibly whilst providing support to the team's work plan programme. Excellent IT skills, including the use of Microsoft Word, PowerPoint, and Excel is essential.
Main duties of the job
To be considered for this role you will have proven experience of providing PA support or equivalent and be able to demonstrate attention to detail and be competent in diary management and in taking minutes which is a key part of the role; including excellent personal and interpersonal skills (both verbal and written) and be able to engage with stakeholders at all levels across Wales.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
You will be working closely with external stakeholders and must possess excellent communication and organisational skills. The office base is to be agreed upon successful appointment with the expectation of hybrid working.
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
You will be working closely with external stakeholders and must possess excellent communication and organisational skills. The office base is to be agreed upon successful appointment with the expectation of hybrid working.
Person Specification
Qualifications
Essential
- RSA III/NVQ Level 3 or equivalent level of experience
- High level of written and spoken English and numeracy
Desirable
Experience
Essential
- Demonstrable experience in administrative role
- Experience of working with financial systems/purchasing of goods or equipment
- Experience of dealing with confidential and sensitive data and storage of records
- Experience of transcribing and minute taking
- Working experience of Micosoft Office Suite
Desirable
- Working in an NHS Environment
Skills
Essential
- Ability to work on own initiative and manage own workload
- Good communication and organisational skills
- Thorough understanding of office procedures and confidential data
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Ability to work on own initiative
Desirable
- Continuing Professional Development
Other
Essential
- Willingness and ability to travel between sites
Person Specification
Qualifications
Essential
- RSA III/NVQ Level 3 or equivalent level of experience
- High level of written and spoken English and numeracy
Desirable
Experience
Essential
- Demonstrable experience in administrative role
- Experience of working with financial systems/purchasing of goods or equipment
- Experience of dealing with confidential and sensitive data and storage of records
- Experience of transcribing and minute taking
- Working experience of Micosoft Office Suite
Desirable
- Working in an NHS Environment
Skills
Essential
- Ability to work on own initiative and manage own workload
- Good communication and organisational skills
- Thorough understanding of office procedures and confidential data
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Ability to work on own initiative
Desirable
- Continuing Professional Development
Other
Essential
- Willingness and ability to travel between sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
