Job summary
Are you a highly motivated and skilled individual looking for an exciting Project Support Officer opportunity to support and lead service transformational projects? If the answer is yes then we'd love to hear from you.
You will provide portfolio, programme and project management administrative support to the Data, Knowledge and Research Directorate supporting cross organisational transformation. Reporting to the Directorate Governance & General Manager and working within the Business Operations team, you will be responsible for providing professional robust governance and efficient administrative support enabling the delivery of successful projects. This will involve working with key stakeholders to design, plan, manage and deliver the programme/project on time and to agreed goals, objectives, resources, milestones, and measures of success which deliver the service transformation objective.
You will be expected to work across multiple programmes/projects and be able to easily adapt to meet organisational priorities.
Main duties of the job
To develop and maintain key reporting documents and project documentation including (but not limited to) project plans, impact assessments (including DPIA') issue logs and risk registers. Escalate issues and risks as appropriate.
Assist the General Manager and Programme Managers by providing administrative support for meetings involving accurate recording of minutes and action notes and timely circulation of papers, generating reports, and maintaining effective audit trails, version control and tracking processes using SharePoint.
Act as a first point of contact and reference for the identified programmes/projects for queries and information. Dealing with and responding effectively to queries from stakeholders providing relevant information as appropriated.
To assist with the development of service specifications and subsequent monitoring requirements which enable evidencing delivery of required outcomes.
Coordinate and manage project activities, ensuring effective delivery and compliance with organisational standards.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications & Knowledge
Essential
- oLevel 6 qualification (e.g. bachelor's degree BA/BSc, NVQ level 6); or equivalent qualification; or equivalent level of relevant knowledge and skills
- oProject Management qualification e.g. Agile or equivalent
- oKnowledge of project management methodologies
- oEvidence of continuous professional development
Experience
Essential
- oExperience supporting projects in a formal project environment where professional management methods and techniques were applied including evaluation.
- oExperience of managing and organising multiple projects simultaneously. o
- Experience of implementing and managing documentation control systems including the use of SharePoint.
- oFull understanding of the Principles of Data Protection, Information Asset management, including completing of DPIA's and other impact assessments or data sharing agreements.
- oExperience of using MS Project or equivalent to manage project reporting. o
- Risk Management experience. o
- Formal minuting.
Desirable
Skills & Attributes
Essential
- oExcellent written and verbal communication skills including presentation skills.
- oExcellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority.
- oAbility to structure, schedule & monitor programmes of work.
- oConfident in the understanding of the project life cycle and able to implement processes for successful monitoring and delivery of the projects/programmes
- oProven ability in developing work processes, assess the effectiveness of these and make appropriate improvements. .
- oProficient in the use of standard Microsoft software, such as Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
- oAbility to work under pressure whilst meeting deadlines and adapt to changes in demand and workload
- oStrong problem solving skills.
- oAbility to work unsupervised with responsibility for managing own work.
- oAbility to demonstrate understanding and application of our workplace values, together with the underpinning behaviours identified for success in this role.
Desirable
- oWelsh Language Skills are desirable at levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.
Other
Essential
- oAbility to travel between sites in a timely manner to meet the needs of the service
Person Specification
Qualifications & Knowledge
Essential
- oLevel 6 qualification (e.g. bachelor's degree BA/BSc, NVQ level 6); or equivalent qualification; or equivalent level of relevant knowledge and skills
- oProject Management qualification e.g. Agile or equivalent
- oKnowledge of project management methodologies
- oEvidence of continuous professional development
Experience
Essential
- oExperience supporting projects in a formal project environment where professional management methods and techniques were applied including evaluation.
- oExperience of managing and organising multiple projects simultaneously. o
- Experience of implementing and managing documentation control systems including the use of SharePoint.
- oFull understanding of the Principles of Data Protection, Information Asset management, including completing of DPIA's and other impact assessments or data sharing agreements.
- oExperience of using MS Project or equivalent to manage project reporting. o
- Risk Management experience. o
- Formal minuting.
Desirable
Skills & Attributes
Essential
- oExcellent written and verbal communication skills including presentation skills.
- oExcellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority.
- oAbility to structure, schedule & monitor programmes of work.
- oConfident in the understanding of the project life cycle and able to implement processes for successful monitoring and delivery of the projects/programmes
- oProven ability in developing work processes, assess the effectiveness of these and make appropriate improvements. .
- oProficient in the use of standard Microsoft software, such as Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
- oAbility to work under pressure whilst meeting deadlines and adapt to changes in demand and workload
- oStrong problem solving skills.
- oAbility to work unsupervised with responsibility for managing own work.
- oAbility to demonstrate understanding and application of our workplace values, together with the underpinning behaviours identified for success in this role.
Desirable
- oWelsh Language Skills are desirable at levels 1 to 5 in understanding, speaking, reading, and writing in Welsh.
Other
Essential
- oAbility to travel between sites in a timely manner to meet the needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
