Job summary
THIS POST IS AVAILABLE ON A FIXED TERM OR SECONDMENT BASIS, FOR 12 MONTHS.
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
An exciting opportunity has arisen to join the Public Health Wales' Central Team which works across the Health Protection and Screening Services directorate as a Business & Support Manager.
The post holder will be a key member of the Health Protection and Screening Services (HPSS) Central team and will support the directorate development and delivery of long term operational service, business management, risk management, corporate governance and delivery of strategic plans, providing monitoring and reporting support to the Central Team Senior Leadership.
The post holder will be able to work in a flexible hybrid way through a combination of office-based and remote working. Public Health Wales has a number of office sites located across Wales.
Main duties of the job
The post holder will provide day to day administrative leadership and project support to the PHW HPSS Central Team, developing and maintaining outstanding working relationships with a variety of stakeholders across the organisation. The post holder will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team. The post holder will provide a wide range of specific administrative duties.
To apply, you must have significant experience in supervisor / line management, as the role will include line managing the administrative colleagues who are dispersed across multiple sites.The job will include tasks such as undertaking appraisals, project management, sickness management, recruitment, and performance.You will also be responsible and accountable for objectives, deadline driven work and the quality of work produced by the admin team and be expected to develop the admin and clerical provision further.Projects may include reviewing the admin workload to improve the efficiency and effectiveness of the service offered and understand what provision would best support the colleagues across the directorate.
The successful candidate will be self-motivated, assertive and proactive with the ability to work under pressure in a busy environment.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualification
Essential
- Degree or equivalent level of relevant experience.
- Management qualifications or equivalent relevant experience.
- Evidence of continuing professional development.
Skills
Essential
- Excellent skills in the following areas such as; building relationships, courage to challenge, communication and presentation, motivational skills, priorisation of workloads and advance use of IT and technology
- Ability to work on own initiative and self manage workload
- Able to organise multi-disciplinary meetings and events.
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Specialist knowledge of a broad range of management functions e.g. HR, Finance, Estates, H&S and Risk
- Project Management methodologies and ability to deliver within project management
- Advanced knowledge of MS Office Suite.
- Thorough understanding of administrative procedures.
Desirable
- General knowledge and understanding of public health issues
- Understanding of NHS and local government cultures, structures and policies
Personnal attributes
Essential
- Adaptable to situations, able to relate to people of all capabilities and background.
- Good self awareness, understand the impact they have on others.
- Commitment to team-working and respect and consideration for the skills of others.
- Committed to quality.
- Ability and willingness to travel regularly to locations throughout Wales.
- Able to demonstrate a personal commitment to health.
- Work to deadlines and under pressure.
- Work on own initiative
- Respect confidentiality
Experience
Essential
- Significant experience in a supervisory/managerial role
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of producing management information reports.
- Experience of project implementation and monitoring ongoing projects.
- Experience of understanding or managing finance systems e.g. budget monitoring.
- Experience of implementing administrative policies and procedures.
Desirable
- Understanding of project managment methodologies
- Experience of monitoring performance indicators
- Experience of formal minutes taking
- Working in an NHS environment
Person Specification
Qualification
Essential
- Degree or equivalent level of relevant experience.
- Management qualifications or equivalent relevant experience.
- Evidence of continuing professional development.
Skills
Essential
- Excellent skills in the following areas such as; building relationships, courage to challenge, communication and presentation, motivational skills, priorisation of workloads and advance use of IT and technology
- Ability to work on own initiative and self manage workload
- Able to organise multi-disciplinary meetings and events.
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Specialist knowledge of a broad range of management functions e.g. HR, Finance, Estates, H&S and Risk
- Project Management methodologies and ability to deliver within project management
- Advanced knowledge of MS Office Suite.
- Thorough understanding of administrative procedures.
Desirable
- General knowledge and understanding of public health issues
- Understanding of NHS and local government cultures, structures and policies
Personnal attributes
Essential
- Adaptable to situations, able to relate to people of all capabilities and background.
- Good self awareness, understand the impact they have on others.
- Commitment to team-working and respect and consideration for the skills of others.
- Committed to quality.
- Ability and willingness to travel regularly to locations throughout Wales.
- Able to demonstrate a personal commitment to health.
- Work to deadlines and under pressure.
- Work on own initiative
- Respect confidentiality
Experience
Essential
- Significant experience in a supervisory/managerial role
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of producing management information reports.
- Experience of project implementation and monitoring ongoing projects.
- Experience of understanding or managing finance systems e.g. budget monitoring.
- Experience of implementing administrative policies and procedures.
Desirable
- Understanding of project managment methodologies
- Experience of monitoring performance indicators
- Experience of formal minutes taking
- Working in an NHS environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
