Job summary
This is a fixed term or secondment opportunity - please see below for further detail on hours per week and length of contract. The post will be offered on a secondment basis to those already employed by an NHS organisation.
Help us maintain the highest standards of safeguarding as our DBS Compliance Officer.
In this project-based role, you will undertake a comprehensive audit of DBS check levels across our organisation and ensure our ESR system is updated accordingly. This position requires a keen eye for detail, excellent communication skills, and a solid understanding of DBS eligibility, particularly for NHS roles.
We welcome applications from those wishing to work between 30 and 37.5 hours per week. Due to funding, the length of your contract/secondment will be determined by the number of hours worked per week, e.g. full time hours will be 5.5 months, 30 hours per week will be 7 months.
This role offers flexibility in working patterns and hybrid working. There will be a requirement to attend the office usually twice a month, one of which will be at our Head Office in Cardiff. At other times you will have the choice to work at any of our main office sites or from home, in line with our Work How it Works Best/Agile Working Policy.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply
Main duties of the job
- Audit and analyse DBS checks from the ESR workforce system.
- Meet with managers to discuss DBS eligibility requirements within their departments and determine the appropriate level of DBS check required for each role.
- Communicate complex DBS eligibility and compliance information effectively.
- Maintain precise records of DBS requirements and updates.
- Report regularly to various stakeholders on progress and updates.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
For full details of responsibilities and the essential/desirable criteria for this role, please see the attached Job Description and Person Specification.
Job description
Job responsibilities
For full details of responsibilities and the essential/desirable criteria for this role, please see the attached Job Description and Person Specification.
Person Specification
Qualifications and Knowledge
Essential
- Level 4 or 5 qualification (e.g. NVQ Level 4 or Foundation Degree) in a relevant field (e.g. HR, Business Administration); or equivalent qualification; or equivalent level of relevant knowledge and skills
- Thorough understanding of DBS eligibility criteria, DBS legislation and regulations relating to a wide variety of roles within the NHS.
- Knowledge of data protection and information governance standards.
Skills and Attributes
Essential
- Proficiency in using workforce management systems, preferably ESR.
- Ability to effectively communicate and engage with stakeholders at all levels, both verbal and written, navigating varying perspectives with diplomacy and professionalism.
- Highly organised with strong time management skills and the ability to manage multiple tasks and priorities.
- Proven ability to work to tight deadlines and manage workload effectively, prioritising tasks as needed.
- Able to maintain accuracy and efficiency in a fast-paced environment.
Desirable
- Welsh Language Skills are desirable at level 1 in understanding, speaking, reading, and writing in Welsh.
Person Specification
Qualifications and Knowledge
Essential
- Level 4 or 5 qualification (e.g. NVQ Level 4 or Foundation Degree) in a relevant field (e.g. HR, Business Administration); or equivalent qualification; or equivalent level of relevant knowledge and skills
- Thorough understanding of DBS eligibility criteria, DBS legislation and regulations relating to a wide variety of roles within the NHS.
- Knowledge of data protection and information governance standards.
Skills and Attributes
Essential
- Proficiency in using workforce management systems, preferably ESR.
- Ability to effectively communicate and engage with stakeholders at all levels, both verbal and written, navigating varying perspectives with diplomacy and professionalism.
- Highly organised with strong time management skills and the ability to manage multiple tasks and priorities.
- Proven ability to work to tight deadlines and manage workload effectively, prioritising tasks as needed.
- Able to maintain accuracy and efficiency in a fast-paced environment.
Desirable
- Welsh Language Skills are desirable at level 1 in understanding, speaking, reading, and writing in Welsh.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Public Health Wales
Address
Any PHW office base, with a requirement to attend Capital Quarter 2 on a monthly basis
To be negotiated
CF14 7BZ
Employer's website
https://phw.nhs.wales/ (Opens in a new tab)
