Project Manager

Job description

Job responsibilities

Job Overview

The Project Manager will lead the management of specific projects as delegated across the organisation in collaboration with colleagues and partners.

Main Responsibilities

Communications

Identify and understand the needs of stakeholders and provide sound judgement and diplomatic skills, using excellent influencing, persuading and negotiation skills and change management to ensure the development and delivery of the project.

Use sound communication and negotiating skills to overcome barriers to understanding and delivery and gain mutual agreement in relation to progressing new solutions and service improvements.

Provide comprehensive verbal and written reports as requested by Welsh Government, Project SRO and Senior Managers

Act as a focal point for communications for the project and ensure the dissemination of information to all identified parties.

To be the projects advocate by negotiating and persuading senior managers of the importance of the project and its objectives.

Improvement and Monitoring

Analyse performance, capacity, and demand data, assess projects, identifying areas for collaborative working.

Lead the production of appropriate performance and outcomes indicators and develop a monitoring framework to support the regular assessment of data captured

Managing a specific project, product and or work package, taking appropriate action e.g., manage issues, risks and deviations to plan to ensure that projects and products are delivered to schedule.

Take decisions on a range of complex project issues for a project that they manage where there may be more than one course of action.

Ensure key performance indicators and outcomes measures are reported that inform judgements on the required actions to address issues considered by relevant projects.

Analysis and interpretation of complex and multi-faceted information is critical to this role. The post holder will develop an overview and appraisal on the basis of the analysis undertaken, advising senior managers and stakeholders on project performance and options for future delivery

Planning and Design

Plan and organise a broad range of complex project activities in support of service redesign, for example developing and monitoring detailed project plans with teams, at organisation wide level and with partners.

Co-ordinate, lead and deliver the workstreams maintaining a planning framework.

To deliver activities within required timeline, quality, and resources.

Lead in the co-ordination and adjustment of programme plans to deliver service development and improvement programmes to include the scheduling of activities and milestones

To undertake planning to deliver the programme, working with multi-professional stakeholders internal and external to the organisation to ensure key products are delivered

Policy Development

Leads on developing policies and service improvement for a specialist area of work supporting the project/project.

Finance and Budget

Authorised signatory for project expenditure within a delegated budget

Work with the senior finance team to develop and support the process for tracking and reporting of financial improvement schemes.

Responsible for monitoring of expenditure against a delegated budget and ensuring the appropriate documentation is available for scrutiny.

Management, Leadership and Training

Responsible for the supervision of support staff as delegated.

The post holder will be expected to provide training on the project to staff at all levels e.g., Project Information and Business Administration systems

Digital and Information

Sets up and maintains appropriate systems for the effective recording and updating of project information. Ensures that appropriate electronic and other filing arrangements are put in place for the designated project, that authorised people within and outside the project or programme have access to appropriate documents and that confidentiality is maintained as required.

Responsible for the operation and maintenance of project information systems and databases including those used to progress project planning and to determine appropriate work scheduling for project staff

Uses a wide range of IT applications to create reports based on a range of information from a variety of sources, presenting those to groups as necessary.

Evaluation and Audit

Provide advice on research activities in new areas taking account of evidence from elsewhere.

Undertakes continuous evaluation of project performance including monitoring and benchmarking of outputs using a range of qualitative and quantitative methods

Undertakes complex audits related to the project

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person Specification

Qualifications and Knowledge

Essential

• Educated to Postgraduate Diploma level in a relevant subject or equivalent experience
• Evidence of continued professional development
• Project and/or Project management office qualification, PRINCE2, MSP or equivalent experience

Desirable

• Masters level qualification

Experience

Essential

• Experience of management and managing successful projects
• Effective partnership working in the public sector
• Experience of effective stakeholder working with external bodies

Desirable

• Experience as a formal project manager.

Skills and Attributes

Essential

• Developing and monitoring complex project plans
• Developed interpersonal and communication skills
• Ability to develop and maintain effective working relationships with Project Boards
• Track record of problem solving in a project management environment

Desirable

• Advanced IT skills in a range of desktop applications e.g., Excel, Power BI

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Public Health Wales

Address

Cardiff/Swansea/Wrexham

Cardiff/Swansea/Wrexham

CF10 4BZ

Employer's website

https://phw.nhs.wales/ (Opens in a new tab)