Job summary
The post holder will work as part of a team supporting the Wales Cancer Network within the NHS Wales Health Collaborative to deliver their programme of work.
The Network has the responsibility to deliver an agreed programme of work within the wider Collaborative Programme. The post holder will support the Programme Manager in the administrative functionality, maintenance and oversight of specific streams of this work programme. Although this post will sit within the Cancer Network there may be a future requirement, in agreement with the post holder, to work across the Collaborative supporting other networks or programmes of work.
Main duties of the job
The main duties of the Project Support Officer is to support specific projects and sub-groups within the Wales Cancer Network as well as providing general administrative support.
The post holder will:
- provide general administrative support
- support the maintenance, management and oversight of project plans
- support the development and management of required documentation
- take responsibility for the management of defined areas of work within specific projects
- support the management of budgets
- support stakeholder communications and engagement
- produce reports on progress for internal and external use
About us
The NHS Wales Executive provides a central guiding hand, working in partnership for and on behalf of Welsh Government, in and with the NHS in Wales. The Executive is hosted by Public Health Wales.
We are a national support function delivering 'A Healthier Wales' vision of a whole-system approach to providing excellent health and social care across Wales.
The Executive's role in supporting this vision is to provide strong national leadership and strategic direction enabling, supporting and, where necessary, intervening to ensure the delivery of national priorities and standards, to improve the quality and safety of care. The Executive will drive improvements to achieve better, fairer healthcare outcomes for the people of Wales.
Our organisation is guided by Public Health Wales' Values, 'Working together, with trust and respect, to make a difference'.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The National Strategic Clinical Network for Cancer is an exciting strategic organisation to work for, that drives the collaboration of Health Boards, Trusts, professional and charitable organisations and aims to improve the experience and quality of services for people who are diagnosed with cancer. To deliver on our aim, our work programmes focus on early detection, diagnosis, treatment and care pathways.
We are looking for an excellent Senior Project Support Officer, providing high-level administrative support, liaising with colleagues, stakeholders and a wide range of professionals using strong communication skills.
Any candidate should have a proven track record and understand the Cancer Network agenda and organisational arrangements to succeed in supporting and delivering Network business. Candidates will need to demonstrate proven ability.
Our working arrangements still require candidates to work from home, however the offices of the NHS Executive include Cardiff, Baglan and Llandudno. Willingness and ability to travel across NHS Wales organisations is essential.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
The National Strategic Clinical Network for Cancer is an exciting strategic organisation to work for, that drives the collaboration of Health Boards, Trusts, professional and charitable organisations and aims to improve the experience and quality of services for people who are diagnosed with cancer. To deliver on our aim, our work programmes focus on early detection, diagnosis, treatment and care pathways.
We are looking for an excellent Senior Project Support Officer, providing high-level administrative support, liaising with colleagues, stakeholders and a wide range of professionals using strong communication skills.
Any candidate should have a proven track record and understand the Cancer Network agenda and organisational arrangements to succeed in supporting and delivering Network business. Candidates will need to demonstrate proven ability.
Our working arrangements still require candidates to work from home, however the offices of the NHS Executive include Cardiff, Baglan and Llandudno. Willingness and ability to travel across NHS Wales organisations is essential.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and/or Knowledge
Essential
- The post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
- Good knowledge of MS Office Suite.
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- Thorough understanding of project/programme office functions.
- Working knowledge of filing/data systems including records management.
Desirable
- Advanced ECDL or equivalent.
- Microsoft Project.
Experience
Essential
- Demonstrable experience in an administrative role.
- Previous experience of working with financial systems and/or purchasing of goods or equipment.
- Previous experience of dealing with customers, clients and/or members of the public.
- Experience of project support work.
- Experience of communicating at all levels.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of transcribing and minute taking.
- Working experience of Microsoft Office Suite.
Desirable
- Supervisory experience.
- Working in an NHS environment.
- Working in a research or 3rd sector environment.
- Managing Successful Programmes (MSP) or Prince2 foundation.
Aptitude and Abilities
Essential
- Ability to work on own initiative and manage own workload.
- Advanced keyboard skills.
- Good communication skills.
- Good organisational skills.
Desirable
- Ability to speak Welsh or willingness to learn.
Values
Essential
- Ability to work to deadlines and under pressure.
- Able to work within a team.
- Ability to work on own initiative.
- Good time management.
- Respect confidentiality.
- Willingness to learn and develop skills.
- Flexible approach to meet the needs of the service.
Desirable
- Continuing Professional Development.
Person Specification
Qualifications and/or Knowledge
Essential
- The post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English.
- Good knowledge of MS Office Suite.
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational.
- Thorough understanding of project/programme office functions.
- Working knowledge of filing/data systems including records management.
Desirable
- Advanced ECDL or equivalent.
- Microsoft Project.
Experience
Essential
- Demonstrable experience in an administrative role.
- Previous experience of working with financial systems and/or purchasing of goods or equipment.
- Previous experience of dealing with customers, clients and/or members of the public.
- Experience of project support work.
- Experience of communicating at all levels.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of transcribing and minute taking.
- Working experience of Microsoft Office Suite.
Desirable
- Supervisory experience.
- Working in an NHS environment.
- Working in a research or 3rd sector environment.
- Managing Successful Programmes (MSP) or Prince2 foundation.
Aptitude and Abilities
Essential
- Ability to work on own initiative and manage own workload.
- Advanced keyboard skills.
- Good communication skills.
- Good organisational skills.
Desirable
- Ability to speak Welsh or willingness to learn.
Values
Essential
- Ability to work to deadlines and under pressure.
- Able to work within a team.
- Ability to work on own initiative.
- Good time management.
- Respect confidentiality.
- Willingness to learn and develop skills.
- Flexible approach to meet the needs of the service.
Desirable
- Continuing Professional Development.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
