Job summary
This role is situated within the Microbiology Administration Team, providing support to deliver a consistently high-quality service, promoting excellent customer service and effective working relationships. This is a non-patient facing role and is based predominantly at the University Hospital of Llandough. On occasion, there may be requirement to provide cover at the University Hospital of Wales.
The post holder is required to liaise with colleagues across Public Health Wales and partner organisations, work to deadlines and ensure professional standards are maintained. The post holder will be expected to perform duties consistent with training, skills and experience, being appropriately responsive to pressures or changes in workload supporting clinical and scientific laboratory staff.
Main duties of the job
The post holder will carry out administrative duties including call handling, data entry, room and taxi bookings, low level IT support and informal minute transcription. Training will be provided.
The role cross cover for the Microbiology Stores Person, receiving and delivering consumables within the department.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- Intermediate IT skills / GCSE / NVQ Level 3 or equivalent experience
Desirable
Experience
Essential
- Demonstrable experience in an administrative role
- Working experience of Microsoft Office Suite
- Experience of dealing with and recording confidential data
Desirable
- Experience of working in an NHS environment
- Experience of using procurement systems e.g. Oracle
- Experience in setting up and organisation of meetings using Outlook and Teams
Skills
Essential
- Excellent written and verbal communication skills
- Organisation and time management skills
- Excellent customer service skills
Desirable
Knowledge
Essential
- Ability to work in a busy environment
- Understanding of health and safety in a laboratory environment
- Good knowledge of MS Office Suite
Desirable
- Knowledge of Public Health Wales / NHS in Wales
- Familiarity with medical/scientific practices and terminology
Person Specification
Qualifications
Essential
- Intermediate IT skills / GCSE / NVQ Level 3 or equivalent experience
Desirable
Experience
Essential
- Demonstrable experience in an administrative role
- Working experience of Microsoft Office Suite
- Experience of dealing with and recording confidential data
Desirable
- Experience of working in an NHS environment
- Experience of using procurement systems e.g. Oracle
- Experience in setting up and organisation of meetings using Outlook and Teams
Skills
Essential
- Excellent written and verbal communication skills
- Organisation and time management skills
- Excellent customer service skills
Desirable
Knowledge
Essential
- Ability to work in a busy environment
- Understanding of health and safety in a laboratory environment
- Good knowledge of MS Office Suite
Desirable
- Knowledge of Public Health Wales / NHS in Wales
- Familiarity with medical/scientific practices and terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
