Job summary
An exciting opportunity has arisen to join a dynamic and fast-growing team within the NHS Executive to support the River Business Unit.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. The post holder will be a key member of the Administration & Governance Team and will support the local development and delivery of several operational and administration activities across the NHS Executive.
In addition, working with the Corporate Administration & Governance Manager, the post holder will provide general administration management and operational support across several business activities within the Networks & Planning Directorate. This will include servicing programmes and overseeing the end to end recruitment process.
For further information or an informal visit please contact Angharad Jones, Corporate Administration & Governance Manager via email Angharad.jones17@wales.nhs.uk .
Main duties of the job
The overall purpose of the Senior Administration & Governance Support Manager post is to:
- Provide management and business support to Networks & Planning, within the resources available.
- Coordinate and implement cross cover support to office functions within the Directorate provide and ensure the provision of appropriate support and advice to administration and clerical staff, senior managers and consultants.
- Manage defined business, administrative and strategic projects within the Directorate with the support of teams within the division.
- Manage related finances and routinely prepare business reports to ensure the Directorate is diligent in the execution of its responsibilities and can demonstrate value for money through its deliverables.
About us
The NHS Wales Executive provides a central guiding hand, working in partnership for and on behalf of Welsh Government, in and with the NHS in Wales. The Executive is hosted by Public Health Wales.
We are a national support function delivering 'A Healthier Wales' vision of a whole-system approach to providing excellent health and social care across Wales.
The Executive's role in supporting this vision is to provide strong national leadership and strategic direction enabling, supporting and, where necessary, intervening to ensure the delivery of national priorities and standards, to improve the quality and safety of care. The Executive will drive improvements to achieve better, fairer healthcare outcomes for the people of Wales.
Our organisation is guided by Public Health Wales' Values, 'Working together, with trust and respect, to make a difference'.
We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description
Job responsibilities
The post holder will be a key member of the River Business Unit and will support the development and delivery of administrative oversight and operations , and provide all necessary support to the
NHS Executive, Networks & Planning.
In addition they will provide business management, risk management, corporate governance and development to the wider Administration & Governance Team.
The post holder will also be responsible for monitoring managing a number of corporate activities including managing:-
- Programme Servicing
- Declaration of Interest
- Sponsorship, Gifts & Hospitality
- Monitoring and advising on complex HR procedures and queries
- supporting programme training events including induction
- supporting Organisational Change Process
- supporting development of policies
- managing the admin team.
Job description
Job responsibilities
The post holder will be a key member of the River Business Unit and will support the development and delivery of administrative oversight and operations , and provide all necessary support to the
NHS Executive, Networks & Planning.
In addition they will provide business management, risk management, corporate governance and development to the wider Administration & Governance Team.
The post holder will also be responsible for monitoring managing a number of corporate activities including managing:-
- Programme Servicing
- Declaration of Interest
- Sponsorship, Gifts & Hospitality
- Monitoring and advising on complex HR procedures and queries
- supporting programme training events including induction
- supporting Organisational Change Process
- supporting development of policies
- managing the admin team.
Person Specification
Qualifications
Essential
- Degree or equivalent level of relevant experience.
- Management qualifications or equivalent relevant experience.
- Evidence of continuing professional development.
Experience
Essential
- Experience in a supervisory / managerial role.
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of operating Microsoft Office Suite.
- Experience of producing management information reports.
- Experience of project implementation and monitoring ongoing projects.
- Experience of understanding or managing finance systems e.g. budget monitoring.
- Experience of managing, maintaining and developing systems and procedures for:oPlanning; oPerformance management oProject management oLine management oBusiness Improvement oBudget management
- Experience of implementing administrative policies and procedures.
Desirable
- Experience of monitoring performance indicators
- Understanding of project management methodologies
- Experience of formal minutes taking
- Working in an NHS environment
Skills
Essential
- Excellent skills in the following areas: oAbility to build powerful relationships within and outside of the employing organisation
- Courage to challenge or question delivery of programmes and functions to improve service delivery.
- Project Managing successfully and within timescales
- Communication and presentation.
- Effective motivational skills.
- Excellent negotiation skills e.g. contracts, programme level agreements, prioritisation of workload.
- Advanced use of IT and technology.
- Ability to work on own initiative and self manage workload, including management of competing priorities and working to deadlines
- Able to organise multi-disciplinary meetings and events
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Knowledge of a broad range of management functions e.g. HR, Finance, Estates, H&S and Risk
- Working knowledge of Project Management methodologies and ability to deliver within project management.
- Advanced knowledge of MS Office Suite
- Thorough understanding of administrative procedures
Desirable
- General knowledge and understanding of public health issues
- Understanding of NHS and local government cultures, structures and policies
Personal Attributes
Essential
- Adaptable to situations, able to relate to people of all capabilities and background
- Good self awareness, understand the impact they have on others
- Commitment to team-working and respect and consideration for the skills of others.
- Committed to quality.
- Ability and willingness to travel regularly to locations throughout Wales.
- Able to demonstrate a personal commitment to health.
- Work to deadlines and under pressure
- Work on own initiative
- Good time-keeping
- Respect confidentiality.
Other (Please Specify)
Essential
- Ability and willingness to travel.
Person Specification
Qualifications
Essential
- Degree or equivalent level of relevant experience.
- Management qualifications or equivalent relevant experience.
- Evidence of continuing professional development.
Experience
Essential
- Experience in a supervisory / managerial role.
- Experience of communicating with all levels of professional staff and the public.
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records.
- Experience of operating Microsoft Office Suite.
- Experience of producing management information reports.
- Experience of project implementation and monitoring ongoing projects.
- Experience of understanding or managing finance systems e.g. budget monitoring.
- Experience of managing, maintaining and developing systems and procedures for:oPlanning; oPerformance management oProject management oLine management oBusiness Improvement oBudget management
- Experience of implementing administrative policies and procedures.
Desirable
- Experience of monitoring performance indicators
- Understanding of project management methodologies
- Experience of formal minutes taking
- Working in an NHS environment
Skills
Essential
- Excellent skills in the following areas: oAbility to build powerful relationships within and outside of the employing organisation
- Courage to challenge or question delivery of programmes and functions to improve service delivery.
- Project Managing successfully and within timescales
- Communication and presentation.
- Effective motivational skills.
- Excellent negotiation skills e.g. contracts, programme level agreements, prioritisation of workload.
- Advanced use of IT and technology.
- Ability to work on own initiative and self manage workload, including management of competing priorities and working to deadlines
- Able to organise multi-disciplinary meetings and events
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Knowledge of a broad range of management functions e.g. HR, Finance, Estates, H&S and Risk
- Working knowledge of Project Management methodologies and ability to deliver within project management.
- Advanced knowledge of MS Office Suite
- Thorough understanding of administrative procedures
Desirable
- General knowledge and understanding of public health issues
- Understanding of NHS and local government cultures, structures and policies
Personal Attributes
Essential
- Adaptable to situations, able to relate to people of all capabilities and background
- Good self awareness, understand the impact they have on others
- Commitment to team-working and respect and consideration for the skills of others.
- Committed to quality.
- Ability and willingness to travel regularly to locations throughout Wales.
- Able to demonstrate a personal commitment to health.
- Work to deadlines and under pressure
- Work on own initiative
- Good time-keeping
- Respect confidentiality.
Other (Please Specify)
Essential
- Ability and willingness to travel.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Public Health Wales
Address
NHS Wales Health Collaborative
1st Floor River House, Ynys Bridge Court, Gwaelod y Garth
Cardiff
CF15 9SS
Employer's website
https://phw.nhs.wales/ (Opens in a new tab)
