Job summary
An exciting opportunity has arisen for 3 Senior Project Support Officers to join the National Diagnostics Programmes, NHS Wales Health Collaborative to support the delivery of the actions contained in the Statements of Intent for Imaging & Pathology and recovery from Covid-19.
Main duties of the job
NATIONAL DIAGNOSTIC PROGRAMMES, NHS WALES HEALTH COLLABORATIVE
An exciting opportunity has arisen for 3 Senior Project Support Officers to join the National Diagnostics Programmes, NHS Wales Health Collaborative to support the delivery of the actions contained in the Statements of Intent for Imaging & Pathology and recovery from Covid-19.
The applicants will have experience of working on projects or programmes and confident providing administrative support, including organising meetings and events. They will be competent in taking minutes for board level meetings, which is a key part of the role. The applicant will have excellent personal and interpersonal skills, able to engage with stakeholders at all levels especially within the Imaging and Pathology services.
The post holder will be based in the NHS Wales Health Collaborative, River House Gwaelod-y-Garth, Cardiff however, staff are currently working from home. In the future, there will be a need to travel across Wales to successfully meet the requirements of the post.
All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English.
The ability to speak Welsh is desirable for this post.
About us
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.To find out more about working for us, the benefits we offer and guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Qualifications
Essential
- The post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
Desirable
Experience
Essential
- Demonstrable experience in an administrative role
- Previous experience of working with financial systems and/or purchasing of goods or equipment
- Previous experience of dealing with customers, clients and/or members of the public
- Experience of project support work
- Experience of communicating at all levels
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Experience of transcribing and minute taking
- Working experience of Microsoft Office Suite
Desirable
- Budget monitoring
- Supervisory experience
- Working in an NHS environment
- Managing Successful Programmes (MSP) or Prince2 foundation
Skills
Essential
- Ability to work on own initiative and manage own workload
- Advanced keyboard skills
- Good communication skills
- Good organisational skills
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Good knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Thorough understanding of programme office functions
- Working knowledge of filing/data systems including records management
Desirable
- Knowledge of Public Health Wales
- Microsoft Project
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time management
- Respect confidentiality
- Willingness to learn and develop skills
- Flexible
Desirable
- Continuing Professional Development
Other
Essential
- Willingness and ability to travel between sites
Desirable
- Ability to carry resources
Person Specification
Qualifications
Essential
- The post holder will require NVQ Level 3 or equivalent level of experience, together with a high level of numeracy, written and spoken English
Desirable
Experience
Essential
- Demonstrable experience in an administrative role
- Previous experience of working with financial systems and/or purchasing of goods or equipment
- Previous experience of dealing with customers, clients and/or members of the public
- Experience of project support work
- Experience of communicating at all levels
- Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Experience of transcribing and minute taking
- Working experience of Microsoft Office Suite
Desirable
- Budget monitoring
- Supervisory experience
- Working in an NHS environment
- Managing Successful Programmes (MSP) or Prince2 foundation
Skills
Essential
- Ability to work on own initiative and manage own workload
- Advanced keyboard skills
- Good communication skills
- Good organisational skills
Desirable
- Ability to speak Welsh or willingness to learn
Knowledge
Essential
- Good knowledge of MS Office Suite
- Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
- Thorough understanding of programme office functions
- Working knowledge of filing/data systems including records management
Desirable
- Knowledge of Public Health Wales
- Microsoft Project
Personal Attributes
Essential
- Ability to work to deadlines and under pressure
- Able to work within a team
- Ability to work on own initiative
- Good time management
- Respect confidentiality
- Willingness to learn and develop skills
- Flexible
Desirable
- Continuing Professional Development
Other
Essential
- Willingness and ability to travel between sites
Desirable
- Ability to carry resources
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
