Job summary
The roles will require the candidates to take the lead on delivery of procurement exercises and projects across clinical and non-clinical categories for both Portsmouth Hospitals University NHS Trust and the Isle of Wight NHS Trust. The procurement function is a very close knit team, who are well-regarded by our stakeholders for their professional support.
The areas covered within the Non- Clinical team are IT, consultancy, uniform, catering, furniture, stationery, estates, transport, temporary staffing etc.
The Clinical team cover the clinical requirents across all 4 Divisions at PHU & all Business units on the IoW including consumables, maintenance, services, leases & capital equipment.
The successful candidates will be required to support on the delivery of a portfolio of contracts in accordance with the current work plan to support the delivery of an effective and efficient Procurement Service. Good analytical and numerical skills, and attention to detail are essential, as well as a good working knowledge of Microsoft Office packages such as Outlook, Excel, Word and PowerPoint. This is a busy, interesting and dynamic department to work in. You will meet a different challenge every day and the successful candidate will be an integral part of the team providing a first class procurement service to the Trust.
Main duties of the job
To take a responsibility for the internal delivery of strategic procurement on behalf of our stakeholders. Directly deliver as well as supporting colleagues on complex contractual work plans and to undertake full life cycle procurement activities, delivering best value for money as defined as Savings versus Budget, Quality and overall Procurement Excellence.
The role will require the candidates to deliver Procurement exercises and projects across a variety of categories while providing a highly professional service across both NHS Portsmouth Hospitals University NHS Trust and the Isle of Wight NHS Trust.
You will take responsibility for the purchase of goods by delivering a portfolio of medium to high value contracts and develop new and innovative methods of evaluating tender returns to maximise cash releasing benefits.
You will support the delivery of an efficient and effective purchasing and contracting service to meet customer requirements ensuring the best value for all organisations served and to promote this service to all users. Assist appropriate procurement management in undertaking procurement activities on medium to high value contracts.
About us
The Trust is committed to driving excellence in care for our patients and communities and was rated good by the Care Quality Commission report published 2020 and became a University Hospital. We are ranked as the third in the country for research; embedding education and training across the organisation and we continuously strive to achieve our core values which are at the heart of everything we do. The Trusts main hub is the Queen Alexandra Hospital, starting life as a military hospital over a century ago and now one of the largest hospitals on the south coast and you may have seen us on the TV series Nurses on the Ward. The Trust provides comprehensive secondary care and specialist services to a local population of 675,000 people across South East Hampshire. The Trust employs over 8,000 staff and are #ProudtobePHU; our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because its the right thing to do, but because it makes our hospital stronger. If you share our values and our enthusiasm for providing outstanding care and support for patients, colleagues and our community you will find a home at PHU. In recruiting for our team, we welcome the unique contributions that you can bring in
terms of your education, opinions, culture, ethnicity, race, sex, gender
identity and expression, nation of origin, age, languages spoken, veterans
status, colour, religion, disability, sexual orientation and beliefs.
Job description
Job responsibilities
- Take
responsibility for the purchase of goods by delivering a portfolio of medium
to high value contracts and develop new and innovative methods of evaluating
tender returns to maximise cash releasing benefits.
- To support the
delivery of an efficient and effective purchasing and contracting service to
meet customer requirements ensuring the best value for all organisations
served and to promote this service to all users.
- To assist
appropriate procurement management in undertaking procurement activities on
medium to high value contracts.
Specific Core Functions
- Identify and implement any initiatives for cost or service improvements which can be delivered by Procurement action and document resultant savings.
- Extract and analyse financial and spend data from procurement systems using Microsoft packages to forecast future activity on which procurement decisions and contracting activity will be based.
- Act as project manager for the delivery of components of the Procurement CIP Programme and Annual Workplan.
- Provide specialist procurement knowledge across a broad spectrum of commodity areas.
- Take responsibility for the purchase of goods by delivering a portfolio of medium to high value contracts and develop new and innovative methods of evaluating tender returns to maximise cash releasing benefits.
- Produce advertisements, complete tender, and contract documentation for an agreed portfolio of contracts. Negotiate with suppliers and user departments to ensure optimum value for money.
- Work closely with user departments to ensure they produce complete, accurate and relevant specifications for goods and services. Offer commercial/contractual advice and guidance to Divisions for all goods and services as required.
- Attend tender adjudication meetings acting as chairperson or secretary as required.
- Take an active role in the development and delivery of the annual Procurement work plan implementing policy throughout activity.
- Develop new areas for contracting and work with Divisions to successfully implement changes, clinical trials and R&D activities.
- As part of the tender process research commodities and markets through trials and questionnaires. Prepare and analyse evaluation sheets.
- Assist with the development and implementation of departmental policies and procedures, impacting across the Trust.
- Coordinate tender and negotiation exercises in line with purchasing legislation and Trust Standing Orders and Financial Instructions for all revenue and capital projects.
- Use Access and Excel to create format databases and spread sheets and be responsible for the output and on-going maintenance.
- Maintain Work plan and Database to ensure it is always up to date and effective reports are available as and when required.
- Participate in the training and development of colleagues and Trust staff to enable professional development and contribute to overall objectives of the department.
- Coordinate national framework agreements to maximise value for money.
- To liaise with other Trusts in order to produce benchmarking data, to maximise savings.
- Assist when necessary, assignments or duties allocated by the appropriate management staff.
- Support the Procurement Management Team in the delivery of key targets.
Job description
Job responsibilities
- Take
responsibility for the purchase of goods by delivering a portfolio of medium
to high value contracts and develop new and innovative methods of evaluating
tender returns to maximise cash releasing benefits.
- To support the
delivery of an efficient and effective purchasing and contracting service to
meet customer requirements ensuring the best value for all organisations
served and to promote this service to all users.
- To assist
appropriate procurement management in undertaking procurement activities on
medium to high value contracts.
Specific Core Functions
- Identify and implement any initiatives for cost or service improvements which can be delivered by Procurement action and document resultant savings.
- Extract and analyse financial and spend data from procurement systems using Microsoft packages to forecast future activity on which procurement decisions and contracting activity will be based.
- Act as project manager for the delivery of components of the Procurement CIP Programme and Annual Workplan.
- Provide specialist procurement knowledge across a broad spectrum of commodity areas.
- Take responsibility for the purchase of goods by delivering a portfolio of medium to high value contracts and develop new and innovative methods of evaluating tender returns to maximise cash releasing benefits.
- Produce advertisements, complete tender, and contract documentation for an agreed portfolio of contracts. Negotiate with suppliers and user departments to ensure optimum value for money.
- Work closely with user departments to ensure they produce complete, accurate and relevant specifications for goods and services. Offer commercial/contractual advice and guidance to Divisions for all goods and services as required.
- Attend tender adjudication meetings acting as chairperson or secretary as required.
- Take an active role in the development and delivery of the annual Procurement work plan implementing policy throughout activity.
- Develop new areas for contracting and work with Divisions to successfully implement changes, clinical trials and R&D activities.
- As part of the tender process research commodities and markets through trials and questionnaires. Prepare and analyse evaluation sheets.
- Assist with the development and implementation of departmental policies and procedures, impacting across the Trust.
- Coordinate tender and negotiation exercises in line with purchasing legislation and Trust Standing Orders and Financial Instructions for all revenue and capital projects.
- Use Access and Excel to create format databases and spread sheets and be responsible for the output and on-going maintenance.
- Maintain Work plan and Database to ensure it is always up to date and effective reports are available as and when required.
- Participate in the training and development of colleagues and Trust staff to enable professional development and contribute to overall objectives of the department.
- Coordinate national framework agreements to maximise value for money.
- To liaise with other Trusts in order to produce benchmarking data, to maximise savings.
- Assist when necessary, assignments or duties allocated by the appropriate management staff.
- Support the Procurement Management Team in the delivery of key targets.
Person Specification
Qualifications
Essential
- Good general standard of education including Mathematics and English Language to NVQ 4 or relevant equivalent.
- Must be prepared to work towards the completion of the Chartered Institute of Purchasing & Supply (CIPs) or equivalent.
- Appreciation and understanding of the term whole life costing.
Experience
Essential
- Persuading and influencing others to lead change.
- Negotiating prices and/or conditions of contract.
- Issuing competitive quotations.
- Working in customer service environment.
Skills and Knowledge
Essential
- Procurement knowledge.
- Competent with Word, Excel and Access.
- Good Communication: written & oral at senior manager level.
- Interpersonal, able to work as part of a large team.
- Able to use initiative and work independently.
- Well organised, able to prioritise workload.
More qualities
Essential
- Ability to:
- Clearly manage priorities in order to meet specific deadlines.
- Express ideas clearly both orally and in writing and listen actively.
- Create, develop and maintain working relationships with finance and Trust managers to achieve corporate and team objectives.
Person Specification
Qualifications
Essential
- Good general standard of education including Mathematics and English Language to NVQ 4 or relevant equivalent.
- Must be prepared to work towards the completion of the Chartered Institute of Purchasing & Supply (CIPs) or equivalent.
- Appreciation and understanding of the term whole life costing.
Experience
Essential
- Persuading and influencing others to lead change.
- Negotiating prices and/or conditions of contract.
- Issuing competitive quotations.
- Working in customer service environment.
Skills and Knowledge
Essential
- Procurement knowledge.
- Competent with Word, Excel and Access.
- Good Communication: written & oral at senior manager level.
- Interpersonal, able to work as part of a large team.
- Able to use initiative and work independently.
- Well organised, able to prioritise workload.
More qualities
Essential
- Ability to:
- Clearly manage priorities in order to meet specific deadlines.
- Express ideas clearly both orally and in writing and listen actively.
- Create, develop and maintain working relationships with finance and Trust managers to achieve corporate and team objectives.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
