Deputy Head of Procurement
Portsmouth Hospitals University NHS Trust
This job is now closed
We are seeking to recruit a senior procurement professional with managerial experience as we have an excellent opportunity for a dynamic and highly motivated individual to join our team as a Deputy Head of Procurement for the Clinical category. You will work closely with a range of stakeholders across our client base, and beyond, playing a significant role in the continued development of a high-quality service.
The role will require the candidate to take the lead on delivery of procurement exercises and projects across non-clinical categories for both Portsmouth Hospitals University NHS Trust and the Isle of Wight NHS Trust. The Clinical team is a close knit team, who are well-regarded by our stakeholders for their professional support.
The successful candidate will be required to lead on the delivery of a portfolio of high value, complex contracts in accordance with the current work plan to support the delivery of an effective and efficient Procurement Service, whilst maximising cash releasing benefits.
This is a busy, diverse , interesting and dynamic department to work in. You will meet a different challenge every day and the successful candidate will be an integral part of the team providing a first class procurement service to the Trust.
NHS South of England Procurement Services (SoEPS) recognises that every product and service it procures on behalf of its Clients will affect patients, to this end the Department is committed to providing best value products and services.
Main duties of the job
To take a lead role in the delivery and development of the procurement teams work plan within primarily the Portsmouth & Isle of Wight health economy but participate in Hampshire wide consortium.
This will include the realisation of annual savings targets, compliance with all relevant legislation, identifying areas for future investigation and bringing added value to the benefit of the constituent Trusts.
Lead the Procurement Team comprising of Category Managers Negotiators, Senior Category Specialists, Assistant Category Specialists & Operational Buyers.
Be Client Manager for all Procurement, contractual and Supply Chain issues for the clients that South of England Procurement Services are responsible for providing a procurement service to, attending client sites regularly to
engage with clients at all levels within the organisation, to ensure meet the requirements of the Service Level Agreement between South of England Procurement Services and their clients.
Have a close relationship with both the Supply Chain Management (either directly or indirectly) to ensure effective supply chain solutions are implemented and transactional costs of procurement are reduced.
The Trust is committed to driving excellence in care for our patients and communities and was rated good by the Care Quality Commission report published 2020 and became a University Hospital. We are ranked as the third in the country for research; embedding education and training across the organisation and we continuously strive to achieve our core values which are at the heart of everything we do. The Trusts main hub is the Queen Alexandra Hospital, starting life as a military hospital over a century ago and now one of the largest hospitals on the south coast and you may have seen us on the TV series Nurses on the Ward. The Trust provides comprehensive secondary care and specialist services to a local population of 675,000 people across South East Hampshire. The Trust employs over 8,000 staff and are #ProudtobePHU; our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because its the right thing to do, but because it makes our hospital stronger. If you share our values and our enthusiasm for providing outstanding care and support for patients, colleagues and our community you will find a home at PHU. In recruiting for our team, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans status, colour, religion, disability, sexual orientation and beliefs.
- Promote integrated alignment of strategic aims and policy objectives; ensure stakeholder and customer commitment with sourcing plans is compliant over the long term. Future proofing contract decisions by conducting robust research and fact based market intelligence to support the adoption of innovation, evaluation and introduction of new and emerging technologies.
- Undertake all procurement activities in full accordance with legal (legislation, commercial and contract law), environment and sustainability requirements.
- Deliver a procurement transaction service for all stakeholder organisations across multiple NHS trusts in line with the service specification and the SoEPS work plan.
- Contribute to the achievement of objectives in a challenging environment through the delivery of cost and quality improvements.
- This role will deputise for the Head of Procurement.
- Influence and engage with stakeholders across multiple NHS trusts to maximise value.
- Take the lead role in the procurement of purchased healthcare services by delivering a portfolio of complex and high value contracts and develop new and innovative methods of evaluating tender returns to maximise benefits.
- Work closely with stakeholders to ensure they produce complete, accurate and relevant specifications for purchased healthcare services.
- Offer commercial/contractual advice and guidance to procurement teams for all additional services as required.
- Manage and coordinate all activities, agencies, providers and personnel to successfully undertake a number of strategic and tactical sourcing projects, from initial scoping through to contract award.
- Manage high value strategic sourcing procurements which impact on stakeholder organisations service delivery and beyond.
- Work alongside stakeholders to identify procurement requirements of commissioners to produce procurement work plans.
- Identify and manages risk throughout the procurement process.
Delivering Procurement Workplan
- Provide procurement advice on local, regional purchasing activities;
- Consistently meet best value for money by the effective procurement of services.
- Ensure that key performance objectives are identified and best practice is in place to enable procurement performance to be monitored across the local health economy.
- Maximise better patient outcomes through adherence of public procurement legislation.
Leadership and Team Development
- Ensure key relationships with other purchasing professionals and internal and external stakeholders.
- Be responsible and lead the procurement teams effectively in achieving results, undertaking coaching, mentoring and performance management.
- Identify and ensure that support activities are established that enhance professional expertise and support the embedding of a change management culture across SoEPS.
Development of Networks
- Engage and influence key stakeholders at all levels within member trusts, (i.e. category and provider relationship managers, clinicians, department heads, Trust Board Members, etc.), in order to facilitate participation in identified procurement activity.
- Liaise with specialists such as clinical, legal, HR, to ensure full compliance with current legislation and clinical standards.
- Develop effective supplier and provider partnership and relationship strategies.
- Act as a link/lead for customer interface for a number of trusts.
Procurement Work Stream
- Proactively lead and manage multiple programmes and develop collaborative relationship management regimes with NHS providers, ensuring maximum return on investment on commercial spend across the whole of the sector.
- Ensure that organisational stakeholder "sign-off" for all prioritised key category work plans (multiple plans), ensuring integrated planning across national, regional and local strategies, including key links within SoEPS.
- Ensure a comprehensive data gathering process from stakeholders is in place and being performance managed.
- Strategically analyse data in order to identify major areas for cost savings and process improvements, to produce procurement plans for submission to the SoEPS Head of Procurement for approval to submit to the Director of Procurement.
- Programme management of the tendering process from initial scoping to contract award in accordance with Procurement directives, UK legislation, and local trust standing orders (SOs) and standing financial instructions (SFIs) and governance procedures.
Policy and Service
- Required to update purchasing policies and procedures in line with changes in UK legislation, and trust SFIs. This also incorporates the implementation of best practice and innovative procurement techniques.
- Contribute to the design and dissemination of the relevant quality assurance policies and procedures.
- Sharing policies and protocols as appropriate between NHS trusts, hubs/regions, national specialist and purchasing groups.
Planning and Organisation
- Management of the procurement team undertaking procurement activities involves the coordination of effort to achieve the desired objectives.
- Management, mentoring and training of SoEPS staff.
- The post holder is the centre of a network of key stakeholders, end users, suppliers and management functions and therefore the post holder has a daily responsibility to organise others. The post holder is responsible for ensuring that all relevant stakeholders have the time to work on parts of the project where they have a direct contribution to make.
- Development of procurement work plan for long-term delivery of benefits in line with Department of Health procurement policy and in support of longer term procurement arrangements lasting upwards of five years.
- Ensure processes in place for team to organise teaching sessions or briefing sessions for category managers, clinical leads and provider relationship managers.
Research and Development
The post holder is involved in reviewing and interpreting the following on a regular basis:
- Developing measurement techniques to evaluate the effectiveness in quality terms of services provided.
- Market Research to drive change, quality and innovative procurement.
- Heads discussions with large groups of stakeholders and/or providers for all procurements and works actively for all collaborative opportunities.
- Evaluation of tenders previously submitted.
- Assessment of usage data provided by Trusts or suppliers.
- Cost/benefit analyses for business proposals.
- Negotiates best possible contract on behalf of client in line with World Class Procurement.
- Coverage of spend across all designated work streams within the health economy to ensure delivery of value for money and improved services.
- May be required to conduct financial analysis in support of procurement projects to assess impact on budgets for trusts and to examine and verify financial information from suppliers as required.
- The post holder is responsible for drawing up analysis detailing expenditure and estimating financial benefits from procurement initiatives. This information is closely monitored by the Head of Procurement.
- Sharing information with category managers and provider relationship managers with regard to savings targets/benefits tracking.
Key Result Areas
- Delivers against core annual objectives agreed with the Head of Procurement and ensure that stakeholder requirements are understood and met by the procurement work plan.
- Designs an organisational development strategy for the sourcing team, enabling SoEPS to continue to deliver benefits for the health economy over the longer term.
- Establishes SoEPS as the centre of procurement excellence within the health economy.
- Manages procurements effectively to ensure the savings and improved patient outcomes within stakeholder organisations are delivered in line with the work plan.
- Consistently meets best value for money and actively contributes to the identification of solutions to address variances.
- Undertakes benefits tracking/compliance to monitor levels of procurement performance achieved within the stakeholder organisations, as required.
- The work pattern is relatively predictable due to the requirements of the annual work plans however unforeseen requests from stakeholder trusts can impact on the workload and due attention is required to requests from clients.
- Constant detailed systems work and data manipulation requiring use of the monitor, keyboard and mouse.
- The role will occasionally require travel across all client locations.
Skills & Knowledge
Certificate of Sponsorship
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From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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