Job responsibilities
Job Purpose
We
are looking for an experienced professional to take the role of Senior Programme
Manager for the Trusts Frontline Digitisation Programme. The successful
candidate will demonstrate the proven ability to drive major digital
transformation and strategic quality improvement, ideally in an acute NHS
Trust.
The
building of strong relationships with clinicians, business managers, digital
leads and technical staff will be key to the success of the programme and the
successful candidate will have a positive, inclusive approach. In addition,
they will possess robust abilities in project management, stakeholder
management, programme governance. Furthermore, they will have excellent skills
and knowledge around benefits realisation; the identification, assessment and tracking
of benefits will be a critical to the success of the programme.
Frontline
Digitisation is a national change programme to enable locally led digital
transformation. Falling under the remit of the NHS Transformation Directive,
the goal is for NHS trusts to reach Level 5 on the HIMSS EMRAM digital maturity
scale by March 2025. HIMSS is the internationally recognised Healthcare
Information and Management Systems Society and EMRAM is their Electronic Medical Record Adoption Model.
The
route to achieving this level of digital maturity will be determined through
the business case currently underway. This may lead to the procurement and
implementation of an Electronic Patient Record (EPR), or alternatively, a
hybrid development encompassing the Trusts existing Clinical Portal and clinical
systems, with consideration given to future clinical systems convergence across
the Integrated Care System for Hampshire and the Isle of Wight.
The
Senior Programme manager will lead an effective and engaging communications
strategy, clearly demonstrating the business benefits and outcomes of the
Frontline Digitisation Programme. This will include responsibility for the
development and maintenance of a clear digital maturity roadmap for the
achievement of HIMMS EMRAM Level 5.
This
is an exciting opportunity to play a key role in the major digital
transformation of a large NHS Acute Trust, bringing benefits to patients, staff,
and the wider community.
The post holder will:
1.
Proactively and positively
contribute to the successful overall performance of the Trust.
2.
Deliver excellent levels of
customer service to all patients/visitors and staff at the Trust.
3.
Develop effective ways of working
and create strong partnerships and relationships with all stakeholders to
support the implementation of the Governments policies on Health.
4.
Develop an organisational culture that fosters
collaborative working among all staff groups, to ensure a focused commitment
to delivering quality services and outcomes.
5.
Act as an advocate for the Trust
& its contribution to the Health Service arena through creating effective
partnerships and relationships with internal and external stakeholders.
6.
Comply with corporate governance
structure in keeping with the principles and standards set out by the
Trust.
7.
Support the Trust culture of
collaborative, flexible cross-team working and commitment to delivering
quality services and outcomes, which support the Governments policies on
public health
8.
If your employment is to a post
that requires you to be registered with a professional body, the continuation
of your employment is conditional upon you continuing to be registered with
the appropriate professional body. The Trust will require evidence of current
registration.
9.
In compliance with the Trust's
practices and procedures associated with the control of infection, you are
required to:
Adhere to Trust Infection Control Policies assuring
compliance with all defined infection control standards at all times.
Conduct hand hygiene in accordance with Trust
policy, challenging those around you that do not.
Challenge poor practice that could lead to
the transmission of infection.
Shared
Core Functions
1.
Proactively and positively
contribute to the achievement of deliverables through individual and team
effort. Manage the production of the required deliverables and control risks,
2.
Support team members to deliver on
their functionally relevant objectives through offering advice, guidance, and
support as appropriate.
3.
Ensure that approved budgets are
spent effectively and in accordance with agreed procedures
4.
Liaison with Senior Professionals
and related functions to ensure that work is neither overlooked nor duplicated
5.
Build and sustain effective
communications with other roles involved in the shared services as required
6.
Maintain and continuously improve
specialist knowledge in an aspect of Health Service which significantly
contributes to the Trusts stated objectives & aims
7.
Establish and maintain strategic
links with a range of external partners/stakeholders or manage the links made
through the team. Engage with external partners/stakeholders to gain their
necessary level of contribution & commitment to the successful delivery of
your work.
8.
Undertake proactive horizon scanning
for either developments relating to Trust work or opportunities for Trust
involvement around health issues
9.
Increase the level of knowledge
& skills within the Trust through documenting key learning and supporting
others to develop their professional abilities.
10.
Dissemination of knowledge through
engagement in report writing, and reviewing, taking full responsibility for
technical accuracy and reliability and being sensitive to the wider
implications of that dissemination.
11.
Ensure that expertise is seen as a
resource within and outside the Trust and form working partnerships with
government departments, national agencies, and key stakeholders.
12.
Develop structures, systems,
ways of working and personal values that will support the Trusts sustainable
development objectives with regard to issues such as Carbon reduction and
waste minimisation; and to encourage all stakeholders of the Trust to act
as enthusiastic agents of change.
Specific
Core Functions
1. Responsible for the management and provision of the Frontline
Digitisation programme. Plan, structure, and execute the programme, ensuring
disruption to the business is minimized.
2. Oversee and manage the development of appropriate business cases and
Trust governance papers for the programme.
3. Ensure that component projects are carried out in accordance with Trust
standing financial instructions, PRINCE2 and POISE methodologies and Trust PMO
procedures as appropriate.
4. Ensure IT projects and programmes deliver against financial, time and
quality targets and that planned benefits are fully realised.
5. Provide proactive, visible, leadership of the Frontline
Digitisation Programme for Portsmouth Hospitals University NHS Trust.
6. Plan, structure, and execute the programme,
ensuring disruption to the business is minimized.
7. Develop and maintain programme documentation,
including plans, highlight reports, board presentations, exception reports etc.
8. Perform appropriate baselining exercises taking
account of complex clinical pathways and the landscape of evolved legacy IT
systems and technologies.
9. Manage the programme team including Workstream
leads and a range of staff.
10. Establish and administer programme governance
across multiple clinical specialties and divisions.
11. Develop and maintain the roadmap for the attainment
of Level 5 on the HIMSS EMRAM digital maturity scale.
12. Establish and manage the benefits realisation plan,
identifying, assessing, and tracking programme benefits.
13. Identify stakeholders and manage initial and
ongoing engagement.
14. Establish and manage progress reporting.
15. Establish and maintain clear, timely and engaging programme
communications.
16. Maintain alignment between the programme and the
Trusts strategies (True North, Digital Strategy).
17. Establish and administer Issue and Risk management
for the programme, initiating corrective actions as appropriate.
18. Ensure effective scope management and change
control for the programme.
19. Monitor and report on the programme budget.
20. Ensure appropriate Quality Assurance of the
programme outputs.
21. Identify and manage programme dependencies.
22. Manage and optimise the use of resources and skills
across the programme.
23. Lead the development of policies and procedures for
Trust-wide digital maturity assessment, improvement, and the achievement of
national digital maturity targets across multiple years, ensuring compliance
with corporate objectives and policies.
