Job summary
This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
- Hampshire and Isle of Wight Integrated Care Board
- Southern Health Foundation Trust
- Portsmouth Hospitals University NHS Trust
- University Hospital Southampton
- Solent NHS Trust
- South Central Ambulance Service
- Isle of Wight NHS Trust
- Hampshire Hospitals
Main duties of the job
Join Our Team as a Personal Assistant to the Director of Maternity and Midwifery IWT & PHU
Is supporting groundbreaking maternity and midwifery leadership your next career move?
At the heart of the Isle of Wight (IOW) & Portsmouth Healthcare Union (PHU), our Director of Maternity and Midwifery is driving forward innovation, compassion, and excellence in maternal careand were looking for a dynamic Personal Assistant to provide support.
Who You Are:
- An expert of organisation and multitasking with a keen attention to detail.
- Confident communicator, both written and verbal.
- Calm under pressure, adaptable, and aware of strict confidentiality.
- Passionate about making a positive difference in healthcare.
About us
Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.
Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust
Job description
Job responsibilities
What Youll Do:
- Manage a busy and varied diary, coordinating meetings and events with precision.
- Provide a high quality, comprehensive, personal secretarial and administrative service
- Be the vital link between the Director and stakeholders across multiple teams.
- Prepare reports, presentations, and communications that support strategic initiatives.
- Anticipate needs and proactively solve problems before they arise.
- Play a key role in shaping the future of maternity and midwifery services.
Why Work With Us?
- Be part of a passionate team making real impact in maternal health on the Isle of Wight and Portsmouth.
- Opportunity to develop your career in a fast-paced, supportive environment.
- Join a collaborative and inclusive team that values your contributions and wellbeing.
If youre ready to support a visionary leader and help shape the future of maternity care,we want to hear from you!
If you want to discuss the role further or potentially arrange an informal visit please contact Alison Werfalli - Director of Maternity IOW and PHU
Job description
Job responsibilities
What Youll Do:
- Manage a busy and varied diary, coordinating meetings and events with precision.
- Provide a high quality, comprehensive, personal secretarial and administrative service
- Be the vital link between the Director and stakeholders across multiple teams.
- Prepare reports, presentations, and communications that support strategic initiatives.
- Anticipate needs and proactively solve problems before they arise.
- Play a key role in shaping the future of maternity and midwifery services.
Why Work With Us?
- Be part of a passionate team making real impact in maternal health on the Isle of Wight and Portsmouth.
- Opportunity to develop your career in a fast-paced, supportive environment.
- Join a collaborative and inclusive team that values your contributions and wellbeing.
If youre ready to support a visionary leader and help shape the future of maternity care,we want to hear from you!
If you want to discuss the role further or potentially arrange an informal visit please contact Alison Werfalli - Director of Maternity IOW and PHU
Person Specification
Qualifications
Essential
- 5 GCSEs including Maths and English or an equivalent good standard of education at GNVQ or similar.
Experience
Essential
- Experience working in a PA /Secretary position.
- Experience of working autonomously and as part of a team.
- Experienced in using Windows-based operating systems with knowledge of word processing, spreadsheets, databases, and presentation software.
- Comprehensive experience of using internet systems and MS Office or equivalent.
Desirable
- Two years experience of working within the NHS.
Skills and Knowledge
Essential
- Ability to organise.
- High level of computer literacy and knowledge of software packages.
- Diary management.
- Working under pressure, prioritising work, and meeting deadlines.
- Utilise a variety of advanced communication skills to communicate to a range of different audiences clearly and succinctly verbally, electronically and in writing.
- Proven customer care skills.
- Ability to communicate effectively and sensitively in writing and orally, with a good telephone manner.
- Proven skills in minute-taking and clerking meetings.
- Adaptable and flexible and able to cope with change.
- Maintain confidentiality.
- Ability to produce presentations.
- Excellent time management
Person Specification
Qualifications
Essential
- 5 GCSEs including Maths and English or an equivalent good standard of education at GNVQ or similar.
Experience
Essential
- Experience working in a PA /Secretary position.
- Experience of working autonomously and as part of a team.
- Experienced in using Windows-based operating systems with knowledge of word processing, spreadsheets, databases, and presentation software.
- Comprehensive experience of using internet systems and MS Office or equivalent.
Desirable
- Two years experience of working within the NHS.
Skills and Knowledge
Essential
- Ability to organise.
- High level of computer literacy and knowledge of software packages.
- Diary management.
- Working under pressure, prioritising work, and meeting deadlines.
- Utilise a variety of advanced communication skills to communicate to a range of different audiences clearly and succinctly verbally, electronically and in writing.
- Proven customer care skills.
- Ability to communicate effectively and sensitively in writing and orally, with a good telephone manner.
- Proven skills in minute-taking and clerking meetings.
- Adaptable and flexible and able to cope with change.
- Maintain confidentiality.
- Ability to produce presentations.
- Excellent time management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
