Job summary
This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System
Organisations within scope are as follows:
- Hampshire and Isle of Wight Integrated Care Board
- Southern Health Foundation Trust
- Portsmouth Hospitals University NHS Trust
- University Hospital Southampton
- Solent NHS Trust
- South Central Ambulance Service
- Isle of Wight NHS Trust
- Hampshire Hospitals
Band: NHS Agenda for Change Band 4 - £14,503 - £15,915 per annum pro rata
Hours: Part-time 20.5 hours per week
Contract Type: Permanent
Location: To be agreed locally, with potential for either or across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust Sites (frequency of visits to each site, to be agreed locally)
Main duties of the job
Are you passionate about the NHS and experienced in working within a customer-focused recruitment team? If so, we have an exciting opportunity for you!
The Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have undergone a significant transformation. By establishing a Single Corporate Services Division across both Trusts, we aim to streamline processes, enhance employee experiences, and ultimately dedicate more time to patient care.
We are now looking for a Recruitment Coordinator to join our dedicated team. This role is pivotal in ensuring our recruitment processes run smoothly and efficiently, helping us attract and retain talented individuals who align with our Trusts values.
In this role, you will provide effective and efficient recruitment advice and administrative support to both managers and candidates, all while demonstrating exceptional customer service. Your responsibilities will include managing job postings, assisting with interview scheduling, and ensuring that all candidate onboarding checks are completed.
Candidates should possess experience with Applicant Tracking Systems (ATS),Microsoft Excel skills and demonstrate strong communication skills.
About us
Our vision for Single Corporate ServicesIsle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care.
This vacancy is part of the Single Corporate Services Division.
Why are we changing the way we deliver Corporate Services?Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme.
The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.
Job description
Job responsibilities
Key Responsibilities
- To provide a full recruitment advisory and administration service to managers across the organisation.
- To act as a recruitment account services manager for allocated group to oversee and understand recruitment activity.
- To ensure that key recruitment processes are adhered to and documented.
- To work as a team to ensure that work streams are prioritised effectively ensuring that team objectives are met, and vacancies are filled efficiently.
- Ensuring compliance with the Trusts recruitment process, including NHS Employers guidelines, including application of rights to work, applying for certificates of sponsorship in liaison with the immigration solicitors
- To provide specialist preliminary advice for example where pre-employment checks are unsatisfactory or the withdrawal of an offer is possible for other reasons, providing advice or signposting queries on to Recruitment Advisors as appropriate.
- To ensure that a fully integrated onboarding service is available to all candidates and that the candidates are engaged with at point of application.
- Review recruitment paperwork for compliance with relevant legislation e.g. Equality Act 2010 and provide advice and guidance to managers on necessary amendments required as necessary, escalating issues to the Recruitment Advisor or Recruitment Manager as appropriate.
- Provide robust reporting on vacancy data, coupled with comprehensive analysis of vacancy activity.
- Participate in the effective auditing of recruitment documentation as and when required
- To respond to enquiries from prospective candidates in relation to general terms and conditions enquiries and information relating to the Trust.
- Agree recruitment timetable with appointing managers.
- Produce appointment letters/offers and contracts of employment in accordance with agreed and statutory timescales.
- Administer the end to end recruitment process, including ensuring that all pre-employment checks are completed prior to a candidate commencing employment.
For further information, please contact Sharon Critchett, Recruitment Manager - sharon.critchett@porthosp.nhs.uk, or Claire Winter, Recruitment Consultant - Claire.Winter@porthosp.nhs.uk, or you call call 02394 354300.
Please note, this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.
Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview
Job description
Job responsibilities
Key Responsibilities
- To provide a full recruitment advisory and administration service to managers across the organisation.
- To act as a recruitment account services manager for allocated group to oversee and understand recruitment activity.
- To ensure that key recruitment processes are adhered to and documented.
- To work as a team to ensure that work streams are prioritised effectively ensuring that team objectives are met, and vacancies are filled efficiently.
- Ensuring compliance with the Trusts recruitment process, including NHS Employers guidelines, including application of rights to work, applying for certificates of sponsorship in liaison with the immigration solicitors
- To provide specialist preliminary advice for example where pre-employment checks are unsatisfactory or the withdrawal of an offer is possible for other reasons, providing advice or signposting queries on to Recruitment Advisors as appropriate.
- To ensure that a fully integrated onboarding service is available to all candidates and that the candidates are engaged with at point of application.
- Review recruitment paperwork for compliance with relevant legislation e.g. Equality Act 2010 and provide advice and guidance to managers on necessary amendments required as necessary, escalating issues to the Recruitment Advisor or Recruitment Manager as appropriate.
- Provide robust reporting on vacancy data, coupled with comprehensive analysis of vacancy activity.
- Participate in the effective auditing of recruitment documentation as and when required
- To respond to enquiries from prospective candidates in relation to general terms and conditions enquiries and information relating to the Trust.
- Agree recruitment timetable with appointing managers.
- Produce appointment letters/offers and contracts of employment in accordance with agreed and statutory timescales.
- Administer the end to end recruitment process, including ensuring that all pre-employment checks are completed prior to a candidate commencing employment.
For further information, please contact Sharon Critchett, Recruitment Manager - sharon.critchett@porthosp.nhs.uk, or Claire Winter, Recruitment Consultant - Claire.Winter@porthosp.nhs.uk, or you call call 02394 354300.
Please note, this position has also been advertised on the Isle of Wight NHS Trusts jobs page. If you are interested in this position and wish to apply, there is no requirement for you to submit two separate applications.
Please note your application may be transferred to the Isle of Wight Applicant Tracking System (ATS) if you are selected for an interview
Person Specification
Qualifications
Essential
- NVQ Level 4 or equivalent experience
Experience
Essential
- Experience of working in an office environment
- Previous experience in HR environment
- Experience and knowledge of all aspects of recruitment and selection protocols and procedures in a large multi-skilled complex organisation
- Experience of working in a customer focussed environment
- Experience of working with a computerised personnel system, preferably ESR
Person Specification
Qualifications
Essential
- NVQ Level 4 or equivalent experience
Experience
Essential
- Experience of working in an office environment
- Previous experience in HR environment
- Experience and knowledge of all aspects of recruitment and selection protocols and procedures in a large multi-skilled complex organisation
- Experience of working in a customer focussed environment
- Experience of working with a computerised personnel system, preferably ESR
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
