Head of Financial Services

Job description

Job responsibilities

This post has prime responsibility for the provision of the full range of financial accounting operations necessary for both organisations to fulfil their statutory and non-statutory duties and obligations, including the preparation of the statutory annual accounts, audit and counter-fraud liaison, financial aspects of the Shared Business Services (SBS) and Oracle financial systems, as well as cash and capital management.

Deputise for the Associate Director Financial Services and Reporting as required.

Establish robust systems, procedures, guidelines, policies and timetables for Financial Services to ensure the efficiency, integrity and effectiveness of processes and the delivery of key strategic departmental & organisational objectives.

Responsible for a monitoring and reporting regime to provide advice and direction on all aspects of financial accounts performance.

Leadership of the Financial Services team to ensure high quality accurate financial information and advice is provided to support managers and the Board, including statutory returns to the ICB and the Department of Health (DH).

To lead on financial governance, maintaining effective internal control of the accounting functions, particularly those that relate to the Statement of Financial Position, control accounts, capital management, cashiers and treasury management, Charitable Funds, VAT and a key link with the Shared Business Service ensuring the correct procedure & processing of all financial transactions.

Lead on the achievement of the organisations statutory financial duties including management of the Capital Resource Limit, effective cash and bank account management and the Public Sector Payment Policy.

Manage the financial interface between the service provider and both organisations in respect of accounts payable, accounts receivable and payroll (NHS Shared Business Services) and procurement function. Promote Trust performance within peer group to maintain technical proficiency across all performance KPIs.

Responsible for cash management at both organisations. That the daily, monthly, quarterly and annual cash projections are maintained and analysed between capital and revenue balances. Manage the accurate & timely preparation of the annual accounts and annual report, ensuring that the Financial Accounts are True and Fair to meet statutory requirements and in accordance with ASB and UK GAAP/IFRS and agreed DH timescales to obtain an unqualified audit opinion.

Develop and maintain the Financial Corporate Governance Framework including the preparation and maintenance of Standing Financial Instructions, providing training, advice and support to managers and staff throughout the organisation and liaising with Governance to ensure these are in accordance with the Standing Orders, Scheme of Delegation and Schedule of Matters Reserved to the Board.

Lead and report on the technical financial aspects of the organisations Capital Programme, Capital Asset Register and provide information and advice to the relevant Board(s), on matters as required.

Manage the development and administration of the departments financial ledger systems, in particular Oracle, including the implementation of any new system and management of related Helpdesk support functions, including development of procedures.

Responsible for the development and implementation of the Charitable Funds Strategy and manage the Charitable Funds on behalf of both organisations ensuring that accurate records of each funds income, expenditure investments and commitments are maintained and reported to the Charitable Funds Trustees and that the annual audit process is completed.

Responsible for Internal and External Audit, liaising with auditors as required to ensure that appropriate action is taken with respect to the preparation of audit plans, scoping of audits, the follow-up of audit recommendations, and that the requirements of the Annual Accounts process are met. In addition, lead on Audit matters relating to the Annual Accounts and process.

Maintain effective and coordinated links with the Local Counter Fraud Specialist, promoting an anti-fraud culture within the organisation and the follow up of notified frauds.

Provide support to the effective management of both organisations Audit Committee and Finance Committee.

Deputise for the Assistant Director of Financial Services & Reporting and Finance Director as required and within area of expertise.

Line management of the Chief Accountant (B8B) and extended management responsibility of all relevant Financial Services teams.

Person Specification

Qualifications

Essential

• CCAB qualified

Desirable

• Recognised Leadership Development programmes
• MBA or similar post-graduate qualification.

Experience

Essential

• Has experience of effective partnership working with other organisations at a senior level.
• Experience at a senior level within a financial accounting environment.
• Can demonstrate evidence of setting and achieving ambitious targets and of implementing innovative solutions designed to improve services within tight financial constraints.

Desirable

• Has experience in managing within complex health service environment at a senior management level.

Knowledge

Essential

• Can lead, motivate and inspire others, and allow others to lead if appropriate.
• Is immediately credible to internal and external stakeholders.
• Has excellent verbal and written communication skills.
• Can employ a range of influencing and negotiation strategies.
• Is politically astute.
• Encourages innovative thinking in others.
• Can work collaboratively and effectively with colleagues.
• Demonstrates ability to self-manage workload and complexity to operate effectively.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Portsmouth Hospitals University NHS Trust

Address

Lakeside

North Harbour

PO6 3EN

Employer's website

https://www.porthosp.nhs.uk/work-for-us/ (Opens in a new tab)