Portsmouth Hospitals University NHS Trust

Medical Secretary

This job is now closed

Job summary

Portsmouth Hospitals University NHS Trust is one of the largest Acute Hospital Trusts in the country. We provide acute and specialist services to people across Portsmouth, South East Hampshire and West Sussex. We continue to build our reputation for innovation and excellence, consistently delivering outstanding performance, whilst developing the skills and abilities of our staff. We have an exciting opportunity for an experienced medical secretary to work within the Orthopaedic service on a full-time basis to provide comprehensive secretarial and administration support to the clinical team and the department. The daily tasks will include audio typing clinical documents, secretarial typing support to a busy virtual clinic alongside the clinical team and assist in facilitating appointments and data collection where appropriate, general secretarial duties as well as assisting in the organisation of the consultants' workload.

Main duties of the job

We are looking for a well organised individual who is highly motivated to join our busy team and who is committed to delivering a high quality service to our patients. Experience of typing/word processing and also audio typing is essential in this role. Medical secretarial experience, including support to a clinician and knowledge of medical terminology is also highly desirable. You must be able to communicate effectively and have strong interpersonal skills to deal with all levels of hierarchies and disciplines.

About us

Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff. Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust

Date posted

04 December 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time

Reference number

REF171N

Job locations

Southwick Hill Road

Portsmouth

PO6 3LY

Job description

Job responsibilities

Assisting consultant/senior nurse to run a daily Virtual Fracture Clinic, necessitating live typing, scheduling appointments, and contacting patients with the clinical outcome. Patient/client care by giving non-clinical advice and providing information about the patient pathway, re-directing as necessary to the appropriate department. Answering telephones with excellent communication skills and in a timely manner. Planning and organising own time within standard operating procedures Routine duties, data entry and other tasks delegated by management. Implementation of policy, practice and procedure in own post and contribute to the debate on how implemented in the department. Maintenance of stocks according to Trust policy. Regular requirement to type reports and create presentations using software. Taking and transcribing of minutes of departmental and consultant meetings Maintenance of accessible and accurate electronic data storage for the department/consultant Audits as required for own work; or securing information or databases on behalf of a consultant under close supervision. Supporting the training and induction of new colleagues in the team.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

Secretarial diploma RSA 3 or relevant equivalent
Combination of Training courses in office procedures, business administration and typing/keyboarding courses.
Knowledge of medical terminology
Knowledge of NHS specific software

Experience

Essential

Typing/word processing and Audio typing.

Person Specification

Qualifications

Essential

Secretarial diploma RSA 3 or relevant equivalent
Combination of Training courses in office procedures, business administration and typing/keyboarding courses.
Knowledge of medical terminology
Knowledge of NHS specific software

Experience

Essential

Typing/word processing and Audio typing.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.