Job summary
Wessex NHS Procurement Limited is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.
Main duties of the job
Wessex NHS Procurement Ltd is a wholly owned subsidiary of University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. The company provides end-to-end Procurement and Supply Chain services to hospitals in Basingstoke, Winchester, and Southampton.
The successful candidate will work closely with the Procurement Systems Manager to provide catalogue and contract administration support as essential to WPL Procurement functions. This will include the ability to interrogate catalogue and contract information within WPL systems, maintain the accuracy of supplier information and ensure strong communication channels when recommending changes.
This role is full-time Monday to Friday and you will be based in Southampton or Basingstoke with the option of Hybrid working and some travel to other local NHS locations required.
About us
At WPL we play a vital role for the NHS in Hampshire providing end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. Wholly owned by both Trusts, at WPL you'll be part of the larger NHS family and contributing to improving healthcare across the region.Our services include strategic sourcing, value creation, tendering, contract and inventory management, distribution and materials management for hospitals in Southampton, Basingstoke, Winchester and Andover. You'll be part of a dynamic and like-minded team working with stakeholders on challenging targets to drive innovation, value and efficiency from procurement and supply.To recognise and reward your contribution, we provide a range of great staff benefits. You'll be eligible for a generous NHS pension scheme as well as all standard NHS terms of service and annual leave. Our employee benefits platform offers you discounts on a range of items, from the weekly grocery shop, high street shopping, days out with the family, and even holidays.To learn more about us, visit www.wessexprocurement.nhs.uk
Job description
Job responsibilities
Main Duties
- Responsible for the administration of contract and catalogue information to support the WPL strategic and operational procurement functions.
- Day to day interrogation of P2P systems including Oracle 12 and Fusion, as well as GHX, ATAMIS and WPLs local contract repository.
- Support in developing training for the team in relevant procedures and processes. Ensuring procedures and processes are kept up to date.
- Supports the Procurement Systems Manager toward ensuring catalogues and contracts are correctly maintained for pricing and accuracy.
- Ensure control of NHSSC items and assess optimal use for purchase of clinical/non-clinical items.
- Ensures all reports are produced for the line manager within specific time frames.
Budget and Resource management
- Support the team with CIP opportunities and catalogue management.
- Responsible for recording savings made using appropriate procedures.
- Responsible for providing correct visibility of suppliers for goods and services in line with user department requirements.
Communication
- Maintains strong communication channels with WPL procurement and supply operatives when recommending catalogue system adjustments.
- Establish, maintain, and manage supplier relationships where appropriate to contract performance information.
- Communicate issues and discrepancies with customers, ensuring they are handled efficiently and appropriately.
Analytical and Judgemental Skills
- To assess customer requirements for appropriate methods of ordering and distribution (i.e., urgency/quality/price/supply route etc).
- Analyses financial and purchasing data to determine the best value for money option.
- To assess problem situations and determine in conjunction with the customer or supplier the most appropriate method of resolution.
- To understand and analyse spending information on specific products or services and relay the information to customers.
- Work closely with user departments to review goods and services purchases.
Policy and Service Development
- Works according to laid down policies and procedures, suggesting amendments where feasible.
- Monitors supplier performance against contract KPIs (costs, quality, delivery timescales etc).
- Assists the Procurement Systems Manager with the development and implementation of system policies and procedures.
- Ensures appropriate governance is maintained when dealing with high value suppliers.
Information Resources
- Produces data on pricing information for comparison and informs customers.
- Ensure contract documentation compliance using the contracts register.
- Uses e-tendering, contract and supplier management tools to maintain accurate information about products and pricing.
- Facilitates and supports continuous improvement in the Catalogue and E-tendering system.
Research and Development
- Undertakes route to market analysis to provide cost improvement opportunities.
- Guides customers with regard to obtaining value for money within financial and purchasing procedures.
- Establish, maintain and manage internal stakeholder relationships to ensure effective service delivery.
Job description
Job responsibilities
Main Duties
- Responsible for the administration of contract and catalogue information to support the WPL strategic and operational procurement functions.
- Day to day interrogation of P2P systems including Oracle 12 and Fusion, as well as GHX, ATAMIS and WPLs local contract repository.
- Support in developing training for the team in relevant procedures and processes. Ensuring procedures and processes are kept up to date.
- Supports the Procurement Systems Manager toward ensuring catalogues and contracts are correctly maintained for pricing and accuracy.
- Ensure control of NHSSC items and assess optimal use for purchase of clinical/non-clinical items.
- Ensures all reports are produced for the line manager within specific time frames.
Budget and Resource management
- Support the team with CIP opportunities and catalogue management.
- Responsible for recording savings made using appropriate procedures.
- Responsible for providing correct visibility of suppliers for goods and services in line with user department requirements.
Communication
- Maintains strong communication channels with WPL procurement and supply operatives when recommending catalogue system adjustments.
- Establish, maintain, and manage supplier relationships where appropriate to contract performance information.
- Communicate issues and discrepancies with customers, ensuring they are handled efficiently and appropriately.
Analytical and Judgemental Skills
- To assess customer requirements for appropriate methods of ordering and distribution (i.e., urgency/quality/price/supply route etc).
- Analyses financial and purchasing data to determine the best value for money option.
- To assess problem situations and determine in conjunction with the customer or supplier the most appropriate method of resolution.
- To understand and analyse spending information on specific products or services and relay the information to customers.
- Work closely with user departments to review goods and services purchases.
Policy and Service Development
- Works according to laid down policies and procedures, suggesting amendments where feasible.
- Monitors supplier performance against contract KPIs (costs, quality, delivery timescales etc).
- Assists the Procurement Systems Manager with the development and implementation of system policies and procedures.
- Ensures appropriate governance is maintained when dealing with high value suppliers.
Information Resources
- Produces data on pricing information for comparison and informs customers.
- Ensure contract documentation compliance using the contracts register.
- Uses e-tendering, contract and supplier management tools to maintain accurate information about products and pricing.
- Facilitates and supports continuous improvement in the Catalogue and E-tendering system.
Research and Development
- Undertakes route to market analysis to provide cost improvement opportunities.
- Guides customers with regard to obtaining value for money within financial and purchasing procedures.
- Establish, maintain and manage internal stakeholder relationships to ensure effective service delivery.
Person Specification
Qualifications / training required
Essential
- Attainment of Chartered Institute of Purchasing and Supply (CIPS) qualifications, transferable degree level qualification or equivalent training and professional experience
Previous or relevant experience necessary
Essential
- Previous experience of working in a purchasing and supplies function which utilises enabling technologies across a broad spectrum of commercial functions
- Previous experience in the maintenance and development of electronic procurement systems and processes
Desirable
- Project management experience
Aptitudes and skills required
Essential
- Good communicator with excellent customer care attitude with the ability to forge good working relationships with a variety of stakeholders.
- The ability to present advice and information in a clear and logical way
- Able to relay information and train staff on a group and a one to one basis
- Ability to identify problems and causes
- oExcellent keyboard skills with intermediate ability of computer applications including MS Word, MS Excel and MS Outlook
Special Requirements
Essential
- Proven understanding and use of e-procurement systems which include P2P,, eCatalgoue, eSourcing,and inventory control
Desirable
- Experience of GHX Nexus, SBS (Oracle R12), Oracle Fusion and Delta (BIP Solutions)
- Experience of interfacing and feeder systems
- Practical working knowledge of public sector procurement and supply chain processes and legislation
Person Specification
Qualifications / training required
Essential
- Attainment of Chartered Institute of Purchasing and Supply (CIPS) qualifications, transferable degree level qualification or equivalent training and professional experience
Previous or relevant experience necessary
Essential
- Previous experience of working in a purchasing and supplies function which utilises enabling technologies across a broad spectrum of commercial functions
- Previous experience in the maintenance and development of electronic procurement systems and processes
Desirable
- Project management experience
Aptitudes and skills required
Essential
- Good communicator with excellent customer care attitude with the ability to forge good working relationships with a variety of stakeholders.
- The ability to present advice and information in a clear and logical way
- Able to relay information and train staff on a group and a one to one basis
- Ability to identify problems and causes
- oExcellent keyboard skills with intermediate ability of computer applications including MS Word, MS Excel and MS Outlook
Special Requirements
Essential
- Proven understanding and use of e-procurement systems which include P2P,, eCatalgoue, eSourcing,and inventory control
Desirable
- Experience of GHX Nexus, SBS (Oracle R12), Oracle Fusion and Delta (BIP Solutions)
- Experience of interfacing and feeder systems
- Practical working knowledge of public sector procurement and supply chain processes and legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Wessex Procurement Limited
Address
North Hampshire Hospital
Basingstoke and North Hampshire Hospital/ Southampton General Hospital
Aldermaston Road
Basingstoke
Hampshire
RG24 9NA
Employer's website
http://jobs.uhs.nhs.uk/ (Opens in a new tab)
