Job summary
Wessex NHS Procurement Limited (WPL) is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role
Main duties of the job
Hampshire Hospitals Heart Centre at Basingstoke provides high-quality care in a professional but relaxed and friendly environment for patients undergoing cardiac angiography, cardiac angioplasty, permanent pacemaker insertion, cardiac devices and other cardiac tests on a day case basis.
The Stock Management Officer (SMO) works closely with the cardiac team ensuring that the correct clinical devices and medical equipment are available in the right place at the right time to ensure patients receive the best care.
Working hours - Mon-Fri 08.00-16.00
SMOs provide a daily stock management service - ensuring accurate levels are always held in stock at the same time receiving goods into the unit and putting them away.
Please note that WPL does not hold a Home Office Workers Licence and therefore unable to offer sponsorship.
About us
At WPL we play a vital role for the NHS in Hampshire providing end-to-end procurement and supply chain services for University Hospital Southampton NHS Foundation Trust and Hampshire Hospitals NHS Foundation Trust. Wholly owned by both Trusts, at WPL you'll be part of the larger NHS family and contributing to improving healthcare across the region.Our services include strategic sourcing, value creation, tendering, contract and inventory management, distribution and materials management for hospitals in Southampton, Basingstoke, Winchester and Andover. You'll be part of a dynamic and like-minded team working with stakeholders on challenging targets to drive innovation, value and efficiency from procurement and supply.To recognise and reward your contribution we provide a range of great staff benefits. You'll be eligible for a generous NHS pension scheme as well as all standard NHS terms of service and annual leave. Our employee benefits platform offers you discounts on a range of items, from the weekly grocery shop, high street shopping, days out with the family, and even holidays.To learn more about us, visit www.wessexprocurement.nhs.uk
Job description
Job responsibilities
General Duties
- Working under own initiative, responsible for all aspects of the day-to-day Materials Management operation for specifically allocated wards/departments. Coordinate own workload to undertake counts to replenish stock to previously agreed levels using PDA bar code data capture technology.
- Meeting ordering and delivery deadlines for consumables for patient care to be maintained by medical staff. For urgent items, be able to assess clinical requirements (i.e., procedural urgency/quality/price/supply route etc.) and implement effective ordering and distribution mechanisms. To download the information to the computerised materials management system.
- To replenish, receipt, issue and stow stock using Inventory Management System (IMS), ensuring capture of lot number and expiry of products as required. Use IMS systems and devices to record transactional data.
- To perform cycle counts in the Inventory Management System as per standard operating procedures.
- Provide advice to customers and liaise with suppliers using persuasive skills to improve performance and delivery within the supply chain service
- Play an active role in setting up ward/department stock profiles to suit clinical requirements. Physically setting out storerooms and reflecting requirements into the computerised materials management system. Actively develops, implements, and maintains managed inventory solutions in specialist areas with Supply Chain Lead.
- Liaise with procurement to facilitate 'best value' purchase of items required, guiding customers regarding value for money opportunities and responsible for spotting potential savings and recommending courses of action to the manager, ensuring savings are recorded using appropriate methods and reported as required to the Supply Chain lead and relevant clinical lead.
Please refer to the job description and person specification for additional information.
Job description
Job responsibilities
General Duties
- Working under own initiative, responsible for all aspects of the day-to-day Materials Management operation for specifically allocated wards/departments. Coordinate own workload to undertake counts to replenish stock to previously agreed levels using PDA bar code data capture technology.
- Meeting ordering and delivery deadlines for consumables for patient care to be maintained by medical staff. For urgent items, be able to assess clinical requirements (i.e., procedural urgency/quality/price/supply route etc.) and implement effective ordering and distribution mechanisms. To download the information to the computerised materials management system.
- To replenish, receipt, issue and stow stock using Inventory Management System (IMS), ensuring capture of lot number and expiry of products as required. Use IMS systems and devices to record transactional data.
- To perform cycle counts in the Inventory Management System as per standard operating procedures.
- Provide advice to customers and liaise with suppliers using persuasive skills to improve performance and delivery within the supply chain service
- Play an active role in setting up ward/department stock profiles to suit clinical requirements. Physically setting out storerooms and reflecting requirements into the computerised materials management system. Actively develops, implements, and maintains managed inventory solutions in specialist areas with Supply Chain Lead.
- Liaise with procurement to facilitate 'best value' purchase of items required, guiding customers regarding value for money opportunities and responsible for spotting potential savings and recommending courses of action to the manager, ensuring savings are recorded using appropriate methods and reported as required to the Supply Chain lead and relevant clinical lead.
Please refer to the job description and person specification for additional information.
Person Specification
Qualifications / training required
Essential
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role.
- Basic level experience of Windows applications Word and Excel.
- Good Standard of Education including Mathematics and English
Previous or relevant experience necessary
Essential
- Previous or relevant experience necessary
- Demonstrable customer care skills with examples both on the telephone and in person.
- Demonstrable customer care skills with examples both on the telephone and in person.
Desirable
- Medical consumables product knowledge
- Knowledge of NHS Purchase Order and Materials Management systems
- Knowledge of NHS Purchase Order and Materials Management systems
- Supply chain knowledge
- Knowledge of Health and Safety in the Workplace
- Previous hospital or health service experience
Values/Behaviours
Essential
- Able to demonstrate behaviours that meet WPL's values. Agile, Supportive, Trusted, Engaged and Responsive
- Ability to work alone and show initiative
- Team player
Person Specification
Qualifications / training required
Essential
- Understanding Materials Management principles and process including stock control, ordering, invoicing and customer care skills, acquired through NVQ level 3 or foundation stage of CIPS or equivalent experience in a Materials Management role.
- Basic level experience of Windows applications Word and Excel.
- Good Standard of Education including Mathematics and English
Previous or relevant experience necessary
Essential
- Previous or relevant experience necessary
- Demonstrable customer care skills with examples both on the telephone and in person.
- Demonstrable customer care skills with examples both on the telephone and in person.
Desirable
- Medical consumables product knowledge
- Knowledge of NHS Purchase Order and Materials Management systems
- Knowledge of NHS Purchase Order and Materials Management systems
- Supply chain knowledge
- Knowledge of Health and Safety in the Workplace
- Previous hospital or health service experience
Values/Behaviours
Essential
- Able to demonstrate behaviours that meet WPL's values. Agile, Supportive, Trusted, Engaged and Responsive
- Ability to work alone and show initiative
- Team player
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
