Innovation Project Manager

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Develop Plans to Achieve the Project Goals:

Planning and organising a broad range of activities and tasks

Translate and interpret for projects using technical, policy and other experience and advise a course of action for the Innovation Plan

Develop and monitor project plans using sound judgment, based on the analysis interpretation and comparison of a range of options ensuring that they are consistent with the agreed project scope

Correctly identify dependencies and deliverables

Produce Project Initiation Documents (PID), Innovation Project Charters and prepare Project Stage documentation and Exception plans, if appropriate

Collaborate on the production of product and solution descriptions, ensure they are fit for purpose and signed off before work is significantly progressed

Support the development of test plans and procedures to ensure that systems meet usability criteria, provide accurate information and meet the required specification

Establish the projects resourcing and control methods:

Complete resource plans to deliver innovation projects

Write specifications for project resources

Ensure that appropriate advice and guidance is sought and applied in specialist areas e.g. R&D, HR, Finance & Procurement, Governance, Q&S and Communications etc.

Lead and manage the Innovation Project Deliverables:

Ensure the team and stakeholders have effective opportunities to contribute to the development of projects

Manage the production of the required products within the agreed tolerances of Project Initiation Documents (PID) or similar.

Liaise with the Head of Innovation to assure the overall direction and integrity of project deliverables and outputs

Identify, assess and manage the main priorities and risks associated with innovative projects, including the development of contingency plans and exception reports

Managing conflicting priorities between stakeholders with different expectations

Preparing reports e.g. highlights, cover papers and Lessons Learned Reports, when required. Demonstrate the application of lessons learned from earlier projects to thinking on how best to organise future innovative projects within the Trust.

Monitor and adjust activities resources and plans:

Monitor and evaluate project work in ways which are consistent with the Trusts innovation plan

To have operational responsibility for the Innovation Project information System so that projects are properly monitored and controlled, and are capable of producing a number of real-time reports

Ensure that innovation research and evaluations are conducted to accurately measure progress against expected benefits

Identify, maintain risk and issues ensuring they are recorded and managed in line with the Trusts Risk Management Framework.

Develop and lead on the implementation of risk management plans, ensuring risk mitigation actions are completed where appropriate

Keep project activities and resources in line with plans

Actively seek to evaluate ways to improve the way we develop and deliver innovative projects

Develop Solutions to Problems:

Collect and verify information necessary and relevant to a problem in a way which facilitates the effective and efficient analysis before scoping a solution

Analyse information for all the major stakeholders perspectives identifying and prioritising all known factors according to project scope and definition

Assess resource capacity in solving innovation challenges

Present a range of options when identifying solutions

Ensure completion of project activities:

Ensure project goals have been achieved to agreed time, costs and quality

Ensure handover of all deliverables in line with objectives

Evaluate effectiveness of project planning and implementation

Ensure that all end of project documentation is completed

Communication:

To support the Communications Team, informing them of key innovation project milestones and providing detail when required

Manage and communicate with a significant number of relevant stakeholders and NHS employees and organisations, with no direct line responsibility requiring highly developed communication skills

To engage NHS stakeholders in the development of business cases where required

Maintain the communication plan on behalf of the HOI

Develop strong communication links and work in collaboration across all departments within the Cancer Centre, WBS and with other NHS Health Boards

When required, facilitate meetings / innovation training and workshops / design teams

Manage relationships with external partners, suppliers and contractors, identify any performance issues and escalate as necessary.

Provide and receive complex or sensitive commercial in confidence information in relation to inventive products and solutions.

Design and deliver complex and sometimes emotive presentations

When required, communicate changes to key stakeholders

Research and Evaluation:

Research current working practices and policies and Informatics developments across NHS Wales, UK & international to evaluate the current application of project scope, including other/home countries business cases

Initiate domain (subject area) research to ensure project briefs, PIDs, Business Cases/Procurements are based on evidenced best practice, using internal or external resources

Financial Planning:

Monitoring the operational budget transactions of directly delivered innovation projects and escalate any issues to the HOI

• Develop arrangements to ensure projects are adequately financed with controls and monitoring in place.

Personal Development

• Keep up to date with emerging new trends in health care innovation and Intellectual property protection
• Maximise the use of desktop technology to improve operational and office processes
• Keep skills and knowledge up to date and in line with best practice
• Continually review practice and apply lessons learnt to future work
• Maintain a personal development plan to be reviewed annually as part of the individual performance review process.

Freedom to Act

The post holder will have devolved authority to act within tolerances set by the HOI. In addition, the post holder will be required to:

Undertake project management tasks independently in accordance with the Project Management Governance Structures, supported by the PMO

• Interpret national guidelines and national health policies

• Implement Policies within own area of control

Lead on the development of policies that will support the outcomes from projects as they go into service

Follow policies for your own area of work

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person Specification

Cymwysterau a Gwybodaeth

Essential

• Educated to degree level or equivalent experience
• Prince 2 Project Management Qualification
• Knowledge of the Welsh Health Innovation Landscape
• Knowledge of commercialisation and Intellectual Property Protection

Desirable

• Educated to degree level

Experience

Essential

• Previous experience of planning and managing Innovation projects
• Experience of computer skills including Microsoft Office, with the ability to master new applications
• Experience of techniques for planning, monitoring and controlling projects e.g. PRINCE2
• Experience of budgeting and resource allocation procedures
• Experience of managing externally funded innovation project/s
• Experience of partnering with academia and industry
• Experience working in the health innovation & research environment

Desirable

• Experience of working in Healthcare
• Experience and understanding of information management and technology issues within the healthcare environment
• Experience and understanding of change and configuration management, and information management and technology issues within a project environment
• Experience of procurement process, including contract negotiations
• Experience with emerging Technology e.g. AI

Skills and Attributes

Essential

• Able to demonstrate project delivery - results focus
• Demonstrate teamwork
• Track record of problem solving
• Competent in the use of desktop applications
• Good report drafting skills and action point recording
• Ability to develop and maintain effective working relationships within a team, stakeholders and third-party service providers
• Capable of understanding the wider objectives of innovative projects
• Creative and innovative mindset
• Committed to continuous professional development
• Able to turn problems into challenges and then into solutions
• Ability to work under pressure with an unpredictable workload

Other

Desirable

• Desirable (but not essential): Welsh Speaker (Level1) or willingness to work towards

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Velindre University NHS Trust

Address

Velindre Cancer Centre

Velindre Road, Whitchurch

Cardiff

CF14 2TL

Employer's website

https://velindre.nhs.wales/ (Opens in a new tab)