Job summary
An exciting opportunity has arisen within the Trust to join the Corporate Governance Team.
We are recruiting for an experienced and motivated Business Support officer (BSO) to work alongside the Trust's Executive Team to provide comprehensive Business Support to the Executive Director of Nursing, AHP & Health Sciences.
Main duties of the job
You will be responsible for providing efficient and effective business support to the various demands arising from the Executive Quality & Safety Function. Key responsibilities will include diary management and coordination of meetings, agenda planning, committee work planning, in addition to producing high quality minutes, correspondence, reports and various project support work.
This is an interesting and fast-paced role; the successful applicant will need to demonstrate their ability to manage conflicting priorities, meet deadlines and be able to work using their own initiative.
The successful applicant will be a self-starter; they must have excellent planning and organisational skills and have demonstrable experience in providing comprehensive Business support at Executive or Board level.
The ideal candidate should have a flexible approach to work and proactive approach to work, possess excellent communication and interpersonal skills, be educated to Degree Level or equivalent with relevant experience, and have excellent knowledge of the full Microsoft Office suite.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to provide the key principles of prudent healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors.
If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.
Visit our website to find out more https://velindre.nhs.wales/
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.
The role will be based at Trust Headquarters, Nantgarw. This will include a hybrid working arrangement with a typical working week involving 2-3 days office based in Trust HQ and the remainder working remotely.
Job description
Job responsibilities
You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.
The role will be based at Trust Headquarters, Nantgarw. This will include a hybrid working arrangement with a typical working week involving 2-3 days office based in Trust HQ and the remainder working remotely.
Person Specification
QUALIFICATIONS AND/OR KNOWLEDGE
Essential
- Degree in a related subject such as Business Administration OR Equivalent level of experience of working independently at Board Level
Desirable
EXPERIENCE
Essential
- Experience in a supervisory / managerial role
- Experience of Board and Committee Management
- Experience of communicating with all levels of staff and the public
- oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Experience of operating Microsoft Office Suite
- Experience of producing management information reports
- Experience of project implementation and monitoring ongoing projects
- Experience of managing finance systems e.g. budget monitoring
- Experience of managing, maintaining and developing systems and procedures
- Experience of implementing administrative policies and procedures
Desirable
- Experience of monitoring performance indicators
- Understanding of project management methodologies
- Experience of formal minutes taking
- Working in an NHS environment
ABILITIES AND APTITUDE
Essential
- Ability to work on own initiative and self-manage workload
- Able to organise multi-disciplinary meetings and events
- Excellent management and communication skills and knowledge
- Analyse information from numerous sources
- Advanced IT/keyboard skills
Desirable
- Ability to speak Welsh to level 1
VALUES
Essential
- Shows empathy and compassion towards others and treats people with dignity and respect
- Shows resilience, adaptability and flexible approach as situations arise and positively when times are tough
- Shows respect for other's views and appreciate other's inputs and encourage colleagues to display our values
- Motivated to use initiative to recognise problems and seek solutions while understanding the importance of empowering and enabling others (patients, families, colleagues)
- Friendly and helpful disposition, awareness of how own and other's behaviours impact on people's experiences and the organisation's reputation
- Willing to seek out learning and development opportunities
- Willing to give and accept constructive feedback and committed to continuous improvement.
OTHER
Essential
- Special requirements to perform in the role e.g. Ability to travel within geographical area
- Able to work hours flexibly
Person Specification
QUALIFICATIONS AND/OR KNOWLEDGE
Essential
- Degree in a related subject such as Business Administration OR Equivalent level of experience of working independently at Board Level
Desirable
EXPERIENCE
Essential
- Experience in a supervisory / managerial role
- Experience of Board and Committee Management
- Experience of communicating with all levels of staff and the public
- oExperience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
- Experience of operating Microsoft Office Suite
- Experience of producing management information reports
- Experience of project implementation and monitoring ongoing projects
- Experience of managing finance systems e.g. budget monitoring
- Experience of managing, maintaining and developing systems and procedures
- Experience of implementing administrative policies and procedures
Desirable
- Experience of monitoring performance indicators
- Understanding of project management methodologies
- Experience of formal minutes taking
- Working in an NHS environment
ABILITIES AND APTITUDE
Essential
- Ability to work on own initiative and self-manage workload
- Able to organise multi-disciplinary meetings and events
- Excellent management and communication skills and knowledge
- Analyse information from numerous sources
- Advanced IT/keyboard skills
Desirable
- Ability to speak Welsh to level 1
VALUES
Essential
- Shows empathy and compassion towards others and treats people with dignity and respect
- Shows resilience, adaptability and flexible approach as situations arise and positively when times are tough
- Shows respect for other's views and appreciate other's inputs and encourage colleagues to display our values
- Motivated to use initiative to recognise problems and seek solutions while understanding the importance of empowering and enabling others (patients, families, colleagues)
- Friendly and helpful disposition, awareness of how own and other's behaviours impact on people's experiences and the organisation's reputation
- Willing to seek out learning and development opportunities
- Willing to give and accept constructive feedback and committed to continuous improvement.
OTHER
Essential
- Special requirements to perform in the role e.g. Ability to travel within geographical area
- Able to work hours flexibly
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
