Job summary
Are you looking to start or develop a career in the NHS? If so, an opportunity has arisen for an enthusiastic and motivated individual to provide administrative support to the Integrated Learning Disability Service.
We offer a city-wide Health and Social Care Service for people with a Learning Disability and their Carers and have been rated as "Outstanding" by the CQC.
The successful candidate will need to have excellent secretarial experience in order to provide full admin support to the Consultant Psychiatrist and Clinical Psychologist. A knowledge of medical terminology would be an advantage and you should be able to produce correspondence, presentations, minutes, leaflets and devise and input spread sheets.
Main duties of the job
The post holder will require excellent communication and interpersonal skills and will need to be well organised, flexible and have the ability to work on their own initiative. Experience in a similar role would be an advantage as would a knowledge of Health or PCC IT systems, although training will be provided.
For further information or for an informal discussion please contact Steph Douglas on 0300 123 4019 Monday to Thursday 08.30 - 16.00.
Please note that should this post attract sufficient interest and we are inundated with applications, we may choose to close at an earlier date. We strongly suggest that you apply at an early stage. In order to keep administration costs to a minimum, the receipt of your application will not be acknowledged. If we have not contacted you within four weeks of the closing date of this post, please presume that you have not been selected.
About us
We have been working with other local NHS Trusts to create a new organisation, bringing together all community, mental health and learning disability services from across Hampshire and Isle of Wight. Subject to approvals, the aim is for the new Trust to be formed by the end of 2024.
Project Fusion is the name for the programme to create the new combined NHS Foundation Trust. Hampshire and Isle of Wight Healthcare NHS Foundation Trust will be bringing the services into a single organisation will result in more consistent care, more equitable access to services irrespective of postcode, and a more sustainable workforce and services. The new organisation will operate locally to ensure services can best meet the needs of different communities.
The new Trust will be comprised of all the services currently provided by Solent NHS Trust and Southern Health NHS Foundation Trust, the community, mental health and learning disability services provided by Isle of Wight NHS Trust and child and adolescent mental health services delivered in parts of Hampshire by Sussex Partnership NHS Foundation Trust.
Colleagues will transfer to the new organisation under Transfer of Undertakings (Protection of Employment) -- known as TUPE on the day the trust is formed. TUPE is a legal process to ensure you transfer out of one organisation and into another, maintaining the terms and conditions of your employment.
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
Essential
- GCSE English and Maths level 4/C or above, or a good standard of general education
- Business and Admin NVQ Level 3/equivalent experience/willing to work towards
Experience
Essential
- Experience of working in an administrative setting
- Experience of maintaining electronic filing systems and collating information
- Experience of working in a customer-focused environment
Desirable
- Experience of supervising and appraising staff
Additional Criteria
Essential
- Good communication skills, written and verbal (including telephone skills and note taking)
- I.T skills and Knowledge
- Ability to work as part of a team and autonomously often without direct supervision
- Ability to input accurately to electronic information systems
- Good time management skills
- Self-motivated and organised
- Flexible and adaptable to meet competing priorities and changing working practices
- Understanding of confidentiality, Data protection and safeguarding
- Good working knowledge or windows-based packages
- Understanding of infection control procedures
- Understanding of personal Health & Safety responsibilities
- Is able to follow and demonstrate our Solent HEART values. You can find these on our website: https://www.solent.nhs.uk/about-us/our-values/
- Be able to demonstrate and understanding of the principles of equality, diversity, and inclusion and how they apply to staff and patients in a healthcare setting. Able to demonstrate personal commitment to challenging discrimination and promoting equalities, at an appropriate level for the post
- The role requires Standard DBS
- The role requires the post holder to sign up to the Automatic Renewal DBS service
- Is able to work legally in the UK
- Is able to work with children and vulnerable adults
- Ability to travel to other sites if required.
- For posts where post holders are required to drive as part of their role they hold a valid full driving licence which enables them to drive in the UK
Desirable
- Audiotyping skills or willing to undertake training
Person Specification
Qualifications
Essential
- GCSE English and Maths level 4/C or above, or a good standard of general education
- Business and Admin NVQ Level 3/equivalent experience/willing to work towards
Experience
Essential
- Experience of working in an administrative setting
- Experience of maintaining electronic filing systems and collating information
- Experience of working in a customer-focused environment
Desirable
- Experience of supervising and appraising staff
Additional Criteria
Essential
- Good communication skills, written and verbal (including telephone skills and note taking)
- I.T skills and Knowledge
- Ability to work as part of a team and autonomously often without direct supervision
- Ability to input accurately to electronic information systems
- Good time management skills
- Self-motivated and organised
- Flexible and adaptable to meet competing priorities and changing working practices
- Understanding of confidentiality, Data protection and safeguarding
- Good working knowledge or windows-based packages
- Understanding of infection control procedures
- Understanding of personal Health & Safety responsibilities
- Is able to follow and demonstrate our Solent HEART values. You can find these on our website: https://www.solent.nhs.uk/about-us/our-values/
- Be able to demonstrate and understanding of the principles of equality, diversity, and inclusion and how they apply to staff and patients in a healthcare setting. Able to demonstrate personal commitment to challenging discrimination and promoting equalities, at an appropriate level for the post
- The role requires Standard DBS
- The role requires the post holder to sign up to the Automatic Renewal DBS service
- Is able to work legally in the UK
- Is able to work with children and vulnerable adults
- Ability to travel to other sites if required.
- For posts where post holders are required to drive as part of their role they hold a valid full driving licence which enables them to drive in the UK
Desirable
- Audiotyping skills or willing to undertake training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
