Estates Office Manager / Personal Assistant

Job summary

Wanted: An experienced office manager who can keep our Estates department running like clockwork.

We are looking for a super organised individual with excellent admin and people skills to join our ambitious and friendly team. This exciting new role will be integral to the smooth-running of the department and its processes by managing the back-office functions and providing business administration and secretarial support.

The post holder will join a dynamic team who are really going places. You will have the opportunity to gain experience in a number of areas including projects, maintenance, site operations and medical devices, often working without direct supervision. Working across our healthcare buildings in Southampton, Portsmouth and the wider Hampshire community, you will need to have a full UK driving licence and access to a car for this post.

We are looking for candidates who hold Business and Admin NVQ Level 4 or have equivalent experience.

Main duties of the job

Manage Estates administrative tasks as directed including diary management, emails booking rooms and meetings for appointments, professional meetings, and resolving any queries with both internal and external service users and partners

Full administration support for a range of meetings

Support the monitoring and reporting of operational revenue and capital budgets

Raise purchase orders for the Estates department using the SBS Oracle system and keeping an accurate record of costs, purchase orders and general queries

To co-ordinate, maintain and monitor Estate's documentation

Maintain current office policies and procedures and be actively involved in their development

Manging the HealthRoster/expenses system, including setting up new rosters, finalising rosters at payroll deadlines, sickness, annual leave, adding & approving excess and bank hours. Supporting staff with queries and issues regarding mileage

About us

Make a difference with us

If you are looking for somewhere you can make a real difference and are passionate about keeping people safe, well and out of hospital, a career with us may be just what you're looking for. At Solent NHS Trust, we strive to make a difference to the health and wellbeing of our communities.

We are proud to be an organisation which is focused on our people and we welcome people who share our values to come and work with us.

To deliver great care that is safe, simple and easy to access

To be a caring, flexible and supportive place to work

To deliver the best value for money

Our shared values support the development of a strong working culture. They breathe life into our organisation -- guiding and inspiring all of our actions and decisions. They enable us to be better at what we do and create a great place for our staff to work, whilst ensuring we provide the highest quality of care to our patients.

In creating our values, we spent time listening to our employees and members. Based on what people told us, we created our HEART values to reflect the deep belief that we are caring organisation at the centre of our community: Honesty, Everyone counts, Accountable, Respectful, Teamwork.

We are an accredited Real Living Wage employer.

We encourage and support our staff to be vaccinated as this remains the best line of defence against Covid-19.