Band 3 Office Administrator - Cellular Pathology
The closing date is 14 April 2026
Job summary
Pathology is the department that studies and understands how illness and diseases develop and the impact they have on people. Across University Hospital Birmingham's (UHB) the pathology laboratories support patient care through diagnosis, treatment and research through their well respected and accredited laboratories.
Our administrative and clerical teams are essential to the smooth running of the laboratories, and the Cellular Pathology department are seeking MDT coordinators to join their team. In this role, you will organise slides and reports for MDT meetings alongside general administrative duties, working closely with colleagues and the office manager to have a positive impact on patient care.
Although the role will be site specific to work at Birmingham Heartlands Hospital, there may occasionally be a requirement to work cross-site at the Queen Elizabeth Hospital Birmingham. As part of this team, you will be a reliable and committed team member who represents out Trust values of Kind, Connected and Bold. Previous administrative experience is essential, along with strong organisational and communication skills and a high level of attention to detail.
The role requires efficient and flexible team working to meet service demands. Good communication skills and the ability to effectively prioritise own workload is essential.
Main duties of the job
The successful candidate will be self-motivated and required to handle sensitive data, at times working under pressure whilst dealing with people on all levels. Good keyboard skills are essential.
Duties include;
*Co-ordinating Multi-Disciplinary Team meetings (MDTs).
*Logistical planning the transportation of diagnostic material to external Trusts and
organisations.
*Receipt and booking in of diagnostic material (wax blocks and glass slides) sent for
reporting and expert opinion.
*Dealing with telephone and email queries.
*General administrative duties.
Under the 'Supporting Information' section of your application please state how your current knowledge, skills and abilities meet the criteria for this job. Only applications which include answers to the following questions will be considered for shortlisting.
1.This role involves inputting data and booking-in patient information onto the Laboratory IT system (Telepath). Give examples of any experience you have of data entry and inputting figures?
2.You will be required to interact with colleagues of all levels. Describe your experiences of this in your previous or current employment?
3.The role will involve working to very tight deadlines. Provide examples of having to do this in your current or past role, and strategies you have used when required to work under pressure.
Please limit your answers to 150 words per question.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
07 April 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
304-9014826
Job locations
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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