University Hospitals Birmingham NHS Foundation Trust

Band 4 Data Administrator (Research)

The closing date is 19 November 2025

Job summary

The Data Administrator will play a key role in supporting the delivery of high-quality paediatric research across UHB. Working within a multidisciplinary research team, the postholder will ensure the accurate collection, entry, management, and reporting of clinical research data in accordance with Good Clinical Practice (GCP), ethical standards, and regulatory requirements.

This role involves maintaining study databases, verifying data accuracy, and supporting the timely submission of data to sponsors, collaborators, and regulatory bodies. The postholder will liaise closely with research nurses, clinicians, data managers, and trial coordinators to track participant information, resolve data queries, and ensure study milestones are met. They will also assist with data cleaning, and preparation of reports for audits, monitoring visits, and internal reviews.

Attention to detail, strong organisational skills, and proficiency in data management systems are essential. The role requires excellent communication and teamwork to support a busy portfolio of paediatric clinical trials and observational studies. The successful candidate will contribute to improving data quality, enhancing research efficiency, and ultimately supporting the advancement of paediatric healthcare through high-quality research.

This position offers an exciting opportunity to develop research data expertise and support cutting-edge studies that directly benefit children and families across the region and beyond.

Main duties of the job

Essential skills include excellent attention to detail, strong organisational ability, and proficiency in data management systems such as REDCap, EDGE, and Microsoft Excel. The successful candidate will demonstrate strong communication and interpersonal skills, enabling effective collaboration with colleagues across clinical and research disciplines. The role requires the ability to prioritise workloads, manage multiple projects simultaneously, and adapt to changing research priorities.

The ideal candidate will be methodical, proactive, and committed to supporting high-quality research that improves outcomes for children and young people. A positive attitude, reliability, and enthusiasm for learning within a dynamic research environment are key attributes for success in this role.

This position offers an exciting opportunity to develop research data expertise and support cutting-edge studies that directly benefit children and families across the region and beyond

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Date posted

12 November 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year

Contract

Fixed term

Duration

24 months

Working pattern

Full-time, Flexible working

Reference number

304-9013111

Job locations

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*Good General Education (e.g. GCSE English and Maths A-C/ 4-9 or equivalent)
*Business Administration NVQ level 3 or equivalent experience in an administrative environment.

Desirable

*Education to A level or equivalent

Experience

Essential

*Knowledge of dealing with non-routine issues such as problem solving for an area of work
*Experience of dealing with the Public/Customer service experience
*Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of using IT systems
*Understand confidentiality and apply the principles in every day working practice
*Must be able to demonstrate an understanding of equality and diversity

Desirable

*Evidence of administrative or clinical audit experience in an NHS setting
*Knowledge of medical terminology
*Working knowledge of patient confidentiality/ Caldicott guidelines
*Awareness of Research Governance as far as it affects collection of research Study data

Additional Criteria

Essential

*Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
*Good keyboard/ IT skills
*Good organisation skills and ability to multitask
*Good time management skills
*Ability to deal professionally with enquiries from staff, Patients and Visitors
*Ability to problem solve
*Ability to pay attention to detail where there are predictable interruptions to the work pattern
*Ability to deal with stressful situations and sensitive issues
*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Flexible approach to work
*Demonstrates care and compassion
*Ability to travel to multiple sites

Desirable

*Able to produce reports and graphs for internal and external audit purposes as required.
*Audiotyping

Person Specification

Qualifications

Essential

*Good General Education (e.g. GCSE English and Maths A-C/ 4-9 or equivalent)
*Business Administration NVQ level 3 or equivalent experience in an administrative environment.

Desirable

*Education to A level or equivalent

Experience

Essential

*Knowledge of dealing with non-routine issues such as problem solving for an area of work
*Experience of dealing with the Public/Customer service experience
*Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of using IT systems
*Understand confidentiality and apply the principles in every day working practice
*Must be able to demonstrate an understanding of equality and diversity

Desirable

*Evidence of administrative or clinical audit experience in an NHS setting
*Knowledge of medical terminology
*Working knowledge of patient confidentiality/ Caldicott guidelines
*Awareness of Research Governance as far as it affects collection of research Study data

Additional Criteria

Essential

*Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
*Good keyboard/ IT skills
*Good organisation skills and ability to multitask
*Good time management skills
*Ability to deal professionally with enquiries from staff, Patients and Visitors
*Ability to problem solve
*Ability to pay attention to detail where there are predictable interruptions to the work pattern
*Ability to deal with stressful situations and sensitive issues
*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Flexible approach to work
*Demonstrates care and compassion
*Ability to travel to multiple sites

Desirable

*Able to produce reports and graphs for internal and external audit purposes as required.
*Audiotyping

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)