Band 4 Medical Secretary Supervisor - Ophthalmology
The closing date is 16 November 2025
Job summary
The Ophthalmology service is looking to recruit a highly motivated, reliable, and focused Medical Secretary Supervisor to join our welcoming team. We are a creative and innovative team working in one of the largest services in the Trust, so require someone who is flexible to change and adaptable to the pressures of changing priorities and urgent tasks. A proactive approach, good judgement, initiative and critical thinking skills are crucial to managing this diverse and demanding role.
Main duties of the job
To provide a complete confidential medical secretarial service for the medical team, including the organisation of meetings and taking of minutes. To conducted and prioritise tasks on own initiative and to tight deadlines to achieve Trust standard and targets. To provide and receive complex information daily. To exercise initiative and judgement based on acquired knowledge and experience. Touch type clinical letters from audio utilising an understanding of medical terminology, phraseology and medications. To provide a point of contact for GPs and Health Care Professionals as well as patients/carers, who are often highly emotional and distressed, ensuring that any communication barriers are overcome. To understand the patient pathway and provide information and reassurance in a professional manner. Deal with queries and instigate appropriate action. Proficient in Microsoft Office Software programmes including Outlook, Word, PowerPoint, Excel; to produce clinical letters and other relevant correspondence. Proficient in the use of UHB systems to provide information for Consultants, GPs and patients, as well as the coordination and management of theatre lists. For more information on duties and qualifications please refer to the job description and person specifications.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
06 November 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£27,485 to £30,162 a year
Contract
Fixed term
Duration
12 months
Working pattern
Part-time, Flexible working
Reference number
304-1095661
Job locations
Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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