Band 3 Facilities Administrator
The closing date is 15 June 2025
Job summary
The Facilities Department has an exciting opportunity for a Facilities Administrator to join the Facilities team, based at Heartlands Hospital. The successful candidate will be instrumental in producing and completing administrative tasks that will ensure the department operates as productively as possible.
The ideal candidate will have extensive administrative experience, preferably within the NHS and will understand how integral their role is in allowing the departments they serve to run smoothly and efficiently. This post holder will be self-reliant taking a hands-on approach to ensuring that the administrative work is of the highest quality, whilst keeping attendance to a maximum, and their work continually carried out to the highest standard.
Main duties of the job
*To undertake where required typing which may include touch type from audio and/or copy type from written documentation which may include letters, emails, reports and any other correspondence as required
*Create documents / spreadsheets / reports as required using IT Systems
*Use Trust systems to input electronic data as required
*To exercise initiative and judgement based on acquired knowledge and experience when dealing with enquiries
*Receiving and dealing with telephone enquiries as appropriate
*To maintain diaries as required
*Input and look up data on Trust IT systems in accordance with Trust policy
*Analyse and extract complex data sets from several different sources
*To ensure post is opened daily and dealt with accordingly
*Arrange meetings and appointments as necessary
*To assist colleagues as directed by the Supervisor/Line Manager in times of pressure of work
*Co-operate in the introduction of new technology and new working practices to ensure the smooth running of the department
*Photocopying, Scanning and filing letters and documents as required
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
05 June 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,625 to £25,674 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
304-9008459
Job locations
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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