Band 4 PA/Senior Administrator for CDG2

Job summary

As our current PA will be leaving -- we invite applications to provide secretarial support to the Hospital Senior Leadership Team and CDG2 (surgical) at Heartlands Hospital.

Your responsibilities will include attendance at meetings to include Board and committees where you will produce accurate minutes, prepare reports / letters and reply to correspondence. Additionally, you will proactively manage the diaries and/or inboxes of leaders within the Heartlands Senior Leadership team.

As a valued member of this team, your workload will be varied and often challenging as deadlines are often time sensitive - being able to multitask in an efficient manner whilst remaining confidentiality will be key to your success.

Ideally, you will have experience working within the NHS -- yet we would welcome applications from those who have worked in a similar PA capacity with evidence of providing all round secretarial duties including the preparation, circulation of meeting papers, accurate minute taking and follow up actions, as well as diary management for a busy Director or senior leader. You will support the Executive Director with signing off complaints and ordering of supplies and receipting invoices.

If you think we have described, you and you believe you have the skills and ability to succeed apply today.

Please contact Rachel Ayris, Executive Assistant to Hospital Executive Director, Heartlands Hospital on 0121 424 0411 or rachel.ayris@uhb.nhs.uk

Main duties of the job

To provide a comprehensive and full range of administration / co-ordination service, working in conjunction with colleagues, service users and stakeholders to provide an efficient service

To provide a professional secretarial service to managers; to include correspondence, reports, presentations and other documents

To take minutes at required meetings. To produce and circulate minutes, following up on action points agreed during the meetings. Arranging the venue and ensure all members are informed of the date, time and location.

To directly manage manager's diaries / electronic schedules on their behalf; operating a robust bring forward system

Knowledge and use of various Microsoft Office Software programmes including Outlook, Word, PowerPoint, Excel to produce letters, presentations, reports and other relevant correspondence

To undertake typing which may include touch type from audio and / or copy type from written documentation which may include letters, emails, reports and any other correspondence as required

To distribute and prioritise incoming mail, using judgement and experience to decide which documents require urgent action and which may be passed directly to other areas for action and information.

Provide reciprocal cover for Administration Team during annual leave and sickness absence

Receiving and dealing with telephone enquiries as appropriate.

Any other duties as directed by the Executive Assistant and / or the Senior Management team

About us

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

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Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

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