Band 3 Medical Secretary
The closing date is 15 June 2025
Job summary
An exciting opportunity has become available for 2 full-time posts (37.5 hours/week) to work in the Gynaecology & Obstetrics Department at Heartlands Hospital and Solihull Hospital (1 role on each site).
The successful candidate will be keen for a challenge and is able to use their own initiative. The applicant must be able to work under pressure and have excellent problem-solving and time management skills to meet the competing priorities of the two services.
You should have a proactive and friendly attitude and be able to meet the main duties of the role as identified in the job description. An excellent telephone manner and communication skills are necessary for this role.
A high standard of accuracy and be able to demonstrate initiative in planning your own workload in a way that supports the consultant and wider team will be essential to succeed in this role. You must possess excellent organisational skills and be experienced in dealing with confidential information.
Previous secretarial & audio typing experience is essential. The successful candidate will have a good standard of English and be confident about using MS Office as well as other software applications.
Main duties of the job
The main duties for this role are as follows:
Audio typing of clinic letters and discharge summaries, these are sent out in accordance with the locally agreed time limits. Gynaecology has varying levels of urgency within clinics and you will need to have an understanding of these priorities and managing your time
Provide excellent telephone skills. Accurately record telephone messages and other enquiries and refer as appropriate to relevant teams who can support service user queries
To maintain the Consultant's diaries as required, including annual leave and the standing down of clinical activity
Use of Trust IT systems in accordance with Trust policy, accessing patient information when required
High level of written accuracy and grasp of English language, as well as experience with medical terminology
To assist colleagues as directed by the Medical Secretary Supervisor in times of pressure of work
Further details of person specification and job description can be found attached to the vacancy, please refer to this.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
02 June 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,169 to £25,674 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
304-9008266
Job locations
Trustwide
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Trustwide
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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