Band 3 Administrator/Co-ordinator - Executive Management Team
The closing date is 08 June 2025
Job summary
This is an exciting opportunity to join the Executive Administration Team at Heartlands Hospital, working closely with the Senior Administrators and Executive Assistant to provide a comprehensive administration and secretarial support for the Senior Leadership team and Clinical Delivery Groups for Surgery and Medicine.
Your responsibilities will be wide ranging and varied, including the sourcing of venues and meeting rooms for a range of meetings, photocopying, laminating and collating papers for meetings.
If you think we have described, you and you believe you have the skills and ability to succeed apply today.
For an informal discussion about the role please contact Rachel Ayris, Executive Assistant to Hospital Executive Director, Heartlands Hospital on 0121 424 0411 or rachel.ayris@uhb.nhs.uk
Main duties of the job
To provide a comprehensive and full range of administration / co-ordination service, working in conjunction with colleagues, service users and stakeholders to provide an efficient service
To provide a professional secretarial service to managers; to include collating and printing correspondence, reports, presentations and other documents
To support with the management of manager's diaries / electronic schedules on their behalf; operating a robust bring forward system
Knowledge and use of various Microsoft Office Software programmes including Outlook, Word, PowerPoint, Excel to produce letters, presentations, reports and other relevant correspondence
To undertake typing which may include touch type from audio and / or copy type from written documentation which may include letters, emails, reports and any other correspondence as required
To distribute and prioritise incoming mail, using judgement and experience to decide which documents require urgent action and which may be passed directly to other areas for action and information.
Receiving and dealing with telephone enquiries as appropriate.
Any other duties as directed by the Executive Assistant and / or the Senior Management team
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Details
Date posted
02 June 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,169 to £25,674 a year
Contract
Permanent
Working pattern
Full-time, Flexible working
Reference number
304-9005785
Job locations
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer details
Employer name
University Hospitals Birmingham NHS Foundation Trust
Address
Heartlands Hospital
Bordesley Green E
Birmingham
West Midlands
B9 5SS
Employer's website
https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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