Band 5 eRostering Systems Administrator

University Hospitals Birmingham NHS Foundation Trust

The closing date is 03 April 2025

Job summary

Can you work in a busy and demanding environment?

An exciting opportunity has arisen for an enthusiastic, dynamic individual to join the eRostering Team at UHB who manage and maintain the electronic rostering system for all staff within the Trust. The team are responsible for the implementation and maintenance of the electronic rostering system whilst offering support, training and guidance to users of all levels in order to ensure safe and effective rostering along with effective and accurate absence and time and attendance reporting.

Role overview

Senior support role providing a comprehensive and full ranging electronic rostering support service. Ensuring the electronic rostering system is utilised to its fullest, maintaining the quality of the data base and providing appropriate advice and guidance on the use of the system. It is essential the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times.

*Support desk

*Payroll/ESR

*System Maintenance

*Reporting

*Training & Implementation

Main duties of the job

Your application must demonstrate how your existing skills, knowledge and experience address the requirements of the job description and person specification and why you are suitable for the role.

Whilst the role is mainly office hours (Mon-Fri -- 0800-1600) you should exhibit a willingness to work flexibly across the week which may include some weekends or bank holidays. The Team work a hybrid pattern working at home and on site each week. UHB is a multi site organisation and therefore the successful candidate would be expected to work across all sites as required.

Key responsibilities

*To play a key role in implementing and managing the eRoster system Trust wide.

*Take responsibility for the day to day processes of the eRostering system.

*Provide second line support for the eRostering support desk.

*To work as part of a team ensuring an accurate and timely payroll is produced in accordance with defined deadlines.

*To co-ordinate and plan training for new and existing users of all levels.

*Responsible for the performance and development of your team.

*To manage own workload and work without supervision but with support and guidance from seniors.

Ideal Candidate

*Proactive and organised individual with strong initiative

*Motivated, possess good communication skills, and have a logical mind and good eye for detail with a thirst for knowledge and self-development.

*Experience of Rostering and rostering systems

*Ability to work effectively in a fast-paced, innovative environment

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Date posted

20 March 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

304-1092640

Job locations

Trustwide

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*Educated to degree or relevant subject in relation to IT or equivalent experience and training
*Good General Education (eg. GCSE English and Maths A-C GCSE LEVEL 9-4
*Business Administration NVQ level 3 or equivalent experience in an Administrative environment
*A level qualifications OR equivalent experience in relevant area.

Experience

Essential

*Experience of working in Healthcare
*Experience of arranging rosters.
*Experience of electronic roster type systems.
*Good understanding of the Data Protection Act and how it applies to staff records and information.
*Aptitude for working with figures to a high degree of accuracy and speed.
*High proficiency of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of working in a busy environment working independently and exercising judgment and decision making skills

Desirable

*An understanding of NHS pay and conditions of employment for all staff groups.
*Understanding the principles of effective rostering .
*Working knowledge of ESR.

Additional Criteria

Essential

*Highly developed prioritisation skills
*Understand the need for high standard of integrity, professionalism and confidentiality.
*To be able to lead by example.
*Problem solving and decision making.
*To communicate effectively with all levels of staff, verbally and in writing.
*Ability to pay attention to detail where there are predictable interruptions to the work pattern
*Ability to deal with stressful situations and sensitive issues
*Ability to work under pressure whist meeting deadlines and adapt to changes in demand and workload
*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Must be able to demonstrate an understanding of equality and diversity
*Mature open and flexible approach to work
*Demonstrates care and compassion
*Good inter-personal and communication skills.
*Good organisational skills
*Team Player
*Conscientious
*Demonstrates reliability, motivation and commitment
*Ability to travel to multiple sites
*Ability to work under pressure and deal with stressful situation
*Willingness to learn and commitment to continuous improvement/self-development.
*Willing to undertake and training to enhance working practice

Desirable

*Proficiency in keyboard skills (Equivalent to NVQ5).

Person Specification

Qualifications

Essential

*Educated to degree or relevant subject in relation to IT or equivalent experience and training
*Good General Education (eg. GCSE English and Maths A-C GCSE LEVEL 9-4
*Business Administration NVQ level 3 or equivalent experience in an Administrative environment
*A level qualifications OR equivalent experience in relevant area.

Experience

Essential

*Experience of working in Healthcare
*Experience of arranging rosters.
*Experience of electronic roster type systems.
*Good understanding of the Data Protection Act and how it applies to staff records and information.
*Aptitude for working with figures to a high degree of accuracy and speed.
*High proficiency of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of working in a busy environment working independently and exercising judgment and decision making skills

Desirable

*An understanding of NHS pay and conditions of employment for all staff groups.
*Understanding the principles of effective rostering .
*Working knowledge of ESR.

Additional Criteria

Essential

*Highly developed prioritisation skills
*Understand the need for high standard of integrity, professionalism and confidentiality.
*To be able to lead by example.
*Problem solving and decision making.
*To communicate effectively with all levels of staff, verbally and in writing.
*Ability to pay attention to detail where there are predictable interruptions to the work pattern
*Ability to deal with stressful situations and sensitive issues
*Ability to work under pressure whist meeting deadlines and adapt to changes in demand and workload
*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Must be able to demonstrate an understanding of equality and diversity
*Mature open and flexible approach to work
*Demonstrates care and compassion
*Good inter-personal and communication skills.
*Good organisational skills
*Team Player
*Conscientious
*Demonstrates reliability, motivation and commitment
*Ability to travel to multiple sites
*Ability to work under pressure and deal with stressful situation
*Willingness to learn and commitment to continuous improvement/self-development.
*Willing to undertake and training to enhance working practice

Desirable

*Proficiency in keyboard skills (Equivalent to NVQ5).

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.