Band 4 Data Administrator (Research)

University Hospitals Birmingham NHS Foundation Trust

The closing date is 30 March 2025

Job summary

An exciting, new opportunity has arisen within the Cancer Research Team.

The post holder will work on a range of haematology and oncology clinical research trials based at Heartlands Hospital. The post holder will be responsible for providing data management and administrative support as needed to conduct cancer research.

You will work closely with members of the direct research team as well as wider multidisciplinary teams to ensure that data is reported as per Good Clinical Practice (GCP) standards. You will make sure documentation is regularly updated and will liaise with clinical trial centres and pharmaceutical companies to ensure the smooth running of cancer research trials.

Main duties of the job

This role involves but is not limited to data entry, query resolution, site file maintenance, organising and accommodating monitoring visits, processing amendments, completing study close out visits and archiving of trials.

The post holder will require the following skills to be successful in the role:

- excellent communication skills at multiple levels

- ability to work methodically, under pressure and to tight deadlines

- ability to combine IT skills with knowledge of the clinical research process

- ability to work independently and manage workload accordingly

- excellent attention to detail skills

- ability to be proactive and use of initiative

- enthusiasm for being involved in cancer research

You will be expected to adhere to appropriate regulations and GCP principles to ensure high quality research and the protection of patients.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Date posted

24 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

304-9007781

Job locations

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*Good General Education (e.g. GCSE English and Maths A-C/ 4-9 or equivalent)
*Business Administration NVQ level 3 or equivalent experience in an administrative environment.

Desirable

*Education to A level or equivalent

Experience

Essential

*Knowledge of dealing with non-routine issues such as problem solving for an area of work
*Experience of dealing with the Public/Customer service experience
*Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of using IT systems
*Understand confidentiality and apply the principles in every day working practice
*Must be able to demonstrate an understanding of equality and diversity

Desirable

*Evidence of administrative or clinical audit experience in an NHS setting
*Knowledge of medical terminology and knowledge of Haematology and Oncology as required for the post.
*Working knowledge of patient confidentiality/ Caldicott guidelines
*Awareness of Research Governance as far as it affects collection of research Study data

Additional Criteria

Essential

*Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
*Good keyboard/ IT skills
*Good organisation skills and ability to multitask
*Good time management skills
*Ability to deal professionally with enquiries from staff, Patients and Visitors
*Ability to problem solve
*Ability to pay attention to detail where there are predictable interruptions to the work pattern
*Ability to deal with stressful situations and sensitive issues
*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Flexible approach to work
*Demonstrates care and compassion
*Ability to travel to multiple sites

Desirable

*Able to produce reports and graphs for internal and external audit purposes as required.
*Audiotyping

Person Specification

Qualifications

Essential

*Good General Education (e.g. GCSE English and Maths A-C/ 4-9 or equivalent)
*Business Administration NVQ level 3 or equivalent experience in an administrative environment.

Desirable

*Education to A level or equivalent

Experience

Essential

*Knowledge of dealing with non-routine issues such as problem solving for an area of work
*Experience of dealing with the Public/Customer service experience
*Experience of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
*Experience of using IT systems
*Understand confidentiality and apply the principles in every day working practice
*Must be able to demonstrate an understanding of equality and diversity

Desirable

*Evidence of administrative or clinical audit experience in an NHS setting
*Knowledge of medical terminology and knowledge of Haematology and Oncology as required for the post.
*Working knowledge of patient confidentiality/ Caldicott guidelines
*Awareness of Research Governance as far as it affects collection of research Study data

Additional Criteria

Essential

*Good communication / customer care skills both written and verbal demonstrating sympathy and compassion
*Good keyboard/ IT skills
*Good organisation skills and ability to multitask
*Good time management skills
*Ability to deal professionally with enquiries from staff, Patients and Visitors
*Ability to problem solve
*Ability to pay attention to detail where there are predictable interruptions to the work pattern
*Ability to deal with stressful situations and sensitive issues
*Work effectively and flexibly as part of a team to meet the needs of the services
*Confident in dealing with people at all levels
*Flexible approach to work
*Demonstrates care and compassion
*Ability to travel to multiple sites

Desirable

*Able to produce reports and graphs for internal and external audit purposes as required.
*Audiotyping

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.