University Hospitals Birmingham NHS Foundation Trust

Band 4 Cost Recovery Administrator - Research and Development

This job is now closed

Job summary

Due to internal development, we're seeking 2 individuals to join our Cost Recovery Team based primarily at our Heartlands Hospital site, but travel across all sites will be required:

* 2 full time 12-month fixed term/ secondment.

We are the first point of contact for external and internal partners, facilitating budget and contract reviews, and working closely with colleagues to ensure invoicing/ finances are up to date. We're looking for a person who can provide exceptional customer service, enjoy problem solving and can demonstrate good Microsoft Office skills (particularly Excel).

Main duties of the job

'The post holder will routinely;

* Support the financial tracking and monitoring of research activities across all the Trusts sites

* Support the budget & contracting review process across the organisation, liaising internally and externally to support contract execution

* Ensure research activity is invoiced for in a timely manner

* Support query resolution routinely

* Facilitate research teams understanding and contribute to wider training programmes as appropriate

* Work closely with staff involved in the wider invoicing process such as Finance, Governance Team and Senior R&D Management.

The post holder must possess excellent communications skills and the ability to work on their own initiative as well as working in a team environment. The post holder will need to communicate to a range of staff groups and tailor information to ensure it is easily understood. They must have a flexible approach to this growing post and department. This post will be based primarily at Heartlands Hospital but will be required to travel between all Trust sites.

Informal discussions about the post can be directed to:

Kabir Mohammed on 0121 371 4188

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Date posted

18 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Flexible working

Reference number

304-1088368DO

Job locations

Trustwide

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*GCSE in Maths and English or equivalent numeracy and literacy
*A levels or equivalent of ONC in Business Studies plus experience in undertaking a range of work procedures
*NVQ3 with experience in undertaking a range of work procedures

Desirable

*Finance training
*NVQ4

Experience

Essential

*Evidence of a methodical approach and effective organisational skills
*Experience of working with a range of Microsoft Office packages (outlook, excel, word)
Experience of dealing with the Public/ Customer service experience

Desirable

*Ability to source, research and collate information/data
*Prior NHS / Healthcare experience
*Prior clinical trials experience
*Knowledge of National policies, procedures and initiatives or current issues facing the NHS
*Presentation skills
*Ability to implement change in a process

Additional Criteria

Essential

*Excellent organisational skills and administrative ability
*Team player
*A proven problem solving ability
*IT literate -- Intermediate level MS office skills
*A proven ability to interpret data
*Ability to analyse and report data in a format which is consistent with the needs of the audience
*Ability to work under pressure, prioritise workloads and meet tight deadlines
*Proactive and able to work on own initiative
*Enthusiastic and self-motivated
*Ability to demonstrate integrity and common sense
*Good communication skills
*Team player

Desirable

*Ability to work across sites, as required.
*Adaptable/flexible approach to work

Person Specification

Qualifications

Essential

*GCSE in Maths and English or equivalent numeracy and literacy
*A levels or equivalent of ONC in Business Studies plus experience in undertaking a range of work procedures
*NVQ3 with experience in undertaking a range of work procedures

Desirable

*Finance training
*NVQ4

Experience

Essential

*Evidence of a methodical approach and effective organisational skills
*Experience of working with a range of Microsoft Office packages (outlook, excel, word)
Experience of dealing with the Public/ Customer service experience

Desirable

*Ability to source, research and collate information/data
*Prior NHS / Healthcare experience
*Prior clinical trials experience
*Knowledge of National policies, procedures and initiatives or current issues facing the NHS
*Presentation skills
*Ability to implement change in a process

Additional Criteria

Essential

*Excellent organisational skills and administrative ability
*Team player
*A proven problem solving ability
*IT literate -- Intermediate level MS office skills
*A proven ability to interpret data
*Ability to analyse and report data in a format which is consistent with the needs of the audience
*Ability to work under pressure, prioritise workloads and meet tight deadlines
*Proactive and able to work on own initiative
*Enthusiastic and self-motivated
*Ability to demonstrate integrity and common sense
*Good communication skills
*Team player

Desirable

*Ability to work across sites, as required.
*Adaptable/flexible approach to work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Trustwide

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Trustwide

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)