Job summary
This role will work within the Birmingham and Solihull Procurement Collaborative (BSOL PC) team hosted by UHB, responsible for providing dedicated strategic contract management oversight to all Trust's of which BSOL PC are responsible for.
The Post holder will be a key member of the Procurement team reporting to the Deputy Head of Procurement on a day-to-day basis, strategically contributing to the delivery of the overall aims and objectives of the Procurement department by undertaking a range of functions, which includes but is not limited to:
*Manage and monitor an ongoing portfolio of high profile/high value BSOL PC Contracts and SLAs
*Lead and manage the team of Contract Managers, including the completion of HR procedures, appraisals and workload planning
*Lead and manage the team of Contract Managers, including the completion of HR procedures, appraisals and workload planning
*Manage high profile contracts in line with Key Performance Indicators (KPIs) and legal requirements.
*Manage and delegate effectively to deal with all issues relating to the delivery, monitoring & review of all such Contracts.
*Responsible for providing management information data (in line with contract KPIs), systems development and analysis of complex and sensitive information and will be expected to report and liaise with BSOL PC and ICS stakeholders.
Main duties of the job
The post-holder will be expected to set an example and act as a point of reference for staff, including systems training and advice. The post-holder will be expected to lead their team in order to plan and prioritise workload to meet all daily, monthly and annual objectives.
The post holder will strategically manage allocated contracts in line with the Cabinet Office contract management methodology, to include but not limited to;
*Monthly / quarterly stakeholder and supplier meetings
*Supplier performance reporting
*Annual Customer and End User Satisfaction surveys
*Production of a contract management plan
*Maintenance of a Change Control register
*Annual review of supplier Contingency and Business continuity plans
*Contract Exit planning
The role includes management and on time delivery of regular reporting, operational, performance and financial management with suppliers and stakeholders and providing updates, risk assessment and professional advice to Trust staff.
*Responsible for a portfolio of work stream activities and projects to include but not limited to:
-Procurement Projects
-Service Redesign and CIP initiatives
-Contract Monitoring and statutory reporting
-Modelling & Contract, and Service Analysis
-KPI monitoring
-Service delivery and governance
About us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.
University Hospitals Birmingham is a Smoke-Free premises hospital.
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Job description
Job responsibilities
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications
Essential
- *Knowledge of professional purchasing principles acquired through degree or Chartered Institute of Purchasing & Supply (CIPS), plus specialist expertise in procurement and contract management obtained via further training and experience or equivalent post graduate diploma level qualification
Desirable
- *Project Management Qualification e.g. PRINCE2
- *Cabinet Office or equivalent training undertaken regarding The Procurement Act 2023
Experience
Essential
- *Experience of contract, stakeholder & supplier management
- *Evidence of relevant experience in a similar role
- *Experience of setting up / monitoring / management and negotiating contracts
- *Experience of activity modelling, forecasting, market analysis and business case appraisal
- *Experience of working with a wide range of Stakeholder groups
- *Sound knowledge of contract management
- *Knowledge of best practice in Procurement & Supply
- *Knowledge of principles of contracting (law and content), procurement and the tendering process
Desirable
- *Experience in using online platforms such as Atamis and Advise Inc.
- *Knowledge of National and Bespoke Trust Contracts
- *Knowledge of Information Governance guidelines and the Freedom of Information Act
Additional Criteria
Essential
- Communication/Relationship Skills:
- *Strong interpersonal skills and the ability to interact with people/stakeholders at all levels
- *Able to identify and manage issues as they arise and demonstrate problem solving skills
- *Good verbal communication and presentation skills including the ability to explain highly complex issues
- *Ability to work as a core member of a team
- People Management/Leadership/Resources:
- *Experience of leading a team
- *Ability to lead teams and facilitate meetings
- *Ability to influence senior members of staff and gain credibility in a clinical and management environment
- *Team player with the ability to contribute effectively
- Analytical & Judgement skills:
- *Familiarity with computerised finance systems and ability to use systems for financial analysis and reporting, including spreadsheets and databases
- *Ability to communicate highly complex financial information and technical concepts to colleagues both verbally and written within the Trust and externally
- *Ability to solve complex problems in an innovative way
- *Ability to analyse complex information and /or present in a clear format
- *Negotiation and influencing skills and the ability to stay calm in difficult situations e.g. confrontational meetings
- Planning & Organisational skills:
- *Ability to work independently within clearly defined policies and procedures
- IT Skills:
- *Advanced knowledge of Microsoft Office applications including Outlook, Excel, Access, PowerPoint, Word
- *Ability to translate and manipulate highly complex performance, information and financial issues into concise reports
- Physical Skills:
- *Flexible approach to working
- Ability to work under pressure and to meet tight deadlines
- *Maintain a professional Code of Conduct in line with Trust policy
- *Ability to remain calm and perform consistently in stressful situations
- *Ability to work to tight deadlines and prioritise workload
- *Planned and organised approach
- *Ability to work without substantial supervision
- *Demonstrable commitment to Continuing Professional Development in accordance with the requirements of the professional bodies
- *Commitment to development and training of staff
- *Adhere to and ensure compliance with relevant Health and Safety legislation
- *Ability to travel to fulfil the role involving frequent travel both between hospital sites and offsite elsewhere, as required
Person Specification
Qualifications
Essential
- *Knowledge of professional purchasing principles acquired through degree or Chartered Institute of Purchasing & Supply (CIPS), plus specialist expertise in procurement and contract management obtained via further training and experience or equivalent post graduate diploma level qualification
Desirable
- *Project Management Qualification e.g. PRINCE2
- *Cabinet Office or equivalent training undertaken regarding The Procurement Act 2023
Experience
Essential
- *Experience of contract, stakeholder & supplier management
- *Evidence of relevant experience in a similar role
- *Experience of setting up / monitoring / management and negotiating contracts
- *Experience of activity modelling, forecasting, market analysis and business case appraisal
- *Experience of working with a wide range of Stakeholder groups
- *Sound knowledge of contract management
- *Knowledge of best practice in Procurement & Supply
- *Knowledge of principles of contracting (law and content), procurement and the tendering process
Desirable
- *Experience in using online platforms such as Atamis and Advise Inc.
- *Knowledge of National and Bespoke Trust Contracts
- *Knowledge of Information Governance guidelines and the Freedom of Information Act
Additional Criteria
Essential
- Communication/Relationship Skills:
- *Strong interpersonal skills and the ability to interact with people/stakeholders at all levels
- *Able to identify and manage issues as they arise and demonstrate problem solving skills
- *Good verbal communication and presentation skills including the ability to explain highly complex issues
- *Ability to work as a core member of a team
- People Management/Leadership/Resources:
- *Experience of leading a team
- *Ability to lead teams and facilitate meetings
- *Ability to influence senior members of staff and gain credibility in a clinical and management environment
- *Team player with the ability to contribute effectively
- Analytical & Judgement skills:
- *Familiarity with computerised finance systems and ability to use systems for financial analysis and reporting, including spreadsheets and databases
- *Ability to communicate highly complex financial information and technical concepts to colleagues both verbally and written within the Trust and externally
- *Ability to solve complex problems in an innovative way
- *Ability to analyse complex information and /or present in a clear format
- *Negotiation and influencing skills and the ability to stay calm in difficult situations e.g. confrontational meetings
- Planning & Organisational skills:
- *Ability to work independently within clearly defined policies and procedures
- IT Skills:
- *Advanced knowledge of Microsoft Office applications including Outlook, Excel, Access, PowerPoint, Word
- *Ability to translate and manipulate highly complex performance, information and financial issues into concise reports
- Physical Skills:
- *Flexible approach to working
- Ability to work under pressure and to meet tight deadlines
- *Maintain a professional Code of Conduct in line with Trust policy
- *Ability to remain calm and perform consistently in stressful situations
- *Ability to work to tight deadlines and prioritise workload
- *Planned and organised approach
- *Ability to work without substantial supervision
- *Demonstrable commitment to Continuing Professional Development in accordance with the requirements of the professional bodies
- *Commitment to development and training of staff
- *Adhere to and ensure compliance with relevant Health and Safety legislation
- *Ability to travel to fulfil the role involving frequent travel both between hospital sites and offsite elsewhere, as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
