University Hospitals Birmingham NHS Foundation Trust

Band 5 ED Office Manager

This job is now closed

Job summary

The post-holder will be responsible for the provision of a comprehensive administrative and secretarial service for the department/directorate. The post holder will provide leadership to administration staff within the post holder's portfolio.

The post holder will be a key member of the management team and will undertake corporate roles and responsibilities in accordance with the grade and nature of the post.

Main duties of the job

Line Management of Administration Team

Provide full administrative and secretarial service to Senior Management

PA to Clinical Site Lead

Diary management, arranging meetings including venue hire, catering & equipment.

Prepare and distribute agendas, attend meetings, take minutes and distribute

To raise purchase orders on Trust finance systems.

Produce documents for the Senior management team

Carry out appraisal, 1 to 1's, sickness and disciplinary reviews

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Date posted

30 May 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

304-53539YS

Job locations

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Job description

Job responsibilities

*Please Note : For a specific detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a specific detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

Degree in Business Administration or relevant subject or equivalent experience and training

Experience

Essential

Experience of dealing with the Public/Customer service experience
Experience of working in an Administrative role with a proven track record of problem solving and managing a team of staff
Experience of managing complex diaries using own judgement when dealing with conflicting appointments and priorities
High proficiency of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
Experience of working in a busy environment working independently and exercising judgment and decision making skills

Person Specification

Qualifications

Essential

Degree in Business Administration or relevant subject or equivalent experience and training

Experience

Essential

Experience of dealing with the Public/Customer service experience
Experience of working in an Administrative role with a proven track record of problem solving and managing a team of staff
Experience of managing complex diaries using own judgement when dealing with conflicting appointments and priorities
High proficiency of working with a range of Microsoft Office packages (eg. Word, Excel and Outlook)
Experience of working in a busy environment working independently and exercising judgment and decision making skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Heartlands Hospital

Bordesley Green E

Birmingham

West Midlands

B9 5SS

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)