Band 4 Divisional Management Personal Assistant

University Hospitals Birmingham NHS Foundation Trust

This job is now closed

Job summary

A new and exciting opportunity has risen for a Personal assistant to the CDG10A divisional management team. This position is based at Queen Elizabeth Hospital.

CDG10A is looking to recruit a professional, highly organized personal assistant to the Managing Director, Director of Operations, and other members of the Senior Management Team. As the first point of contact for people engaging with the divisional management team, excellent communication skills, flexibility, and the ability to respond to changing service demands at short notice are essential.

It is desired that the post-holder will have significant experience working as a personal assistant to executive level staff within the NHS or another complex organisation. Experience in diary management, minute taking and a sound working knowledge of the NHS is integral.

Main duties of the job

The candidate will be expected to provide a complete confidential general secretarial service for the department. Be responsible for the organisation and prioritisation of meetings, preparation of agendas and taking of minutes. To organise and prioritise case conferences, seminars and travel arrangements and assume responsibility for the daily management of the team's diary.

All work to be carried out on own initiative, without direct supervision and to tight deadlines, in order to achieve Trust standard and targets. Post holder will need to organise own day-to-day work tasks showing an ability to prioritise in order to achieve set timescales.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Date posted

25 April 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

304-1081521GB

Job locations

Queen Elizabeth Hospital

Mindelsohn Way

Birmingham

West Midlands

B15 2TH

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

* Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
* Business Administration NVQ level 3 or equivalent experience in a clerical environment

Experience

Essential

* Experience of working as a Secretary
* Experience of dealing with the Public/Customer service experience
* Experience of working with a range of
* Microsoft Office packages (e.g. Word, Excel and Outlook)
* Experience of using IT systems
* Good Organisational skills
* Able to use own initiative and deal with the unpredictable
* Able to work to deadlines

Person Specification

Qualifications

Essential

* Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
* Business Administration NVQ level 3 or equivalent experience in a clerical environment

Experience

Essential

* Experience of working as a Secretary
* Experience of dealing with the Public/Customer service experience
* Experience of working with a range of
* Microsoft Office packages (e.g. Word, Excel and Outlook)
* Experience of using IT systems
* Good Organisational skills
* Able to use own initiative and deal with the unpredictable
* Able to work to deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.