University Hospitals Birmingham NHS Foundation Trust

Band 4 Catalogue Administrator

This job is now closed

Job summary

Are you a self-motivated, hardworking, and enthusiastic individual looking to make a career in NHS Procurement? If so, this opportunity could be just what you are looking for.

We are looking for someone ideally with experience of procurement systems and catalogues who is organised, enthusiastic, confident, and great at working with people, to work within the Procurement Systems Team and is a big part of the wider Birmingham and Solihull ICS procurement collaboration.

The role will be based at the BSOL PC offices, Regent Court Birmingham.

You will work with the team in developing, managing, and maintaining a portfolio of electronic supplier catalogues and the importation of electronic supplier catalogues from third party suppliers, for use by all member trusts of the ICS, for the procurement of goods and services via systems.

There is a requirement to be able to provide a high level of accuracy when transposing information/data from suppliers in relation to part numbers, product description and unit of measure when updating the catalogue system.

The ability to deal with a high volume of data and achieve consistent high level of accuracy using excellent organizational, time management and working on own initiative is essential to this role.

Main duties of the job

1. Have a good working knowledge of ERP systems Oracle. Sage, Integra and Catalogue systems GHX Nexus and Exchange

2.To be responsible for the loading, management and maintenance of catalogues on GHX Nexus ensuring all content including pricing, descriptions, images etc. are up to date and in line with Category Manager requests

3.To ensure any old catalogues resulting from new tendering processes are deleted from the system and new catalogues uploaded respectively

4.To act as a central gatekeeper to the BSOL Procurement Collaborative catalogues and ensure only approved items, which meet the required standards, are made available for purchase

5.To ensure that the Trust's catalogue is always maintained in a manner that is functional and easy for end users to use, supplemented by comprehensive end user guides

6.Provide support and advice on electronic supplier catalogues, regarding price compliance, amendments, additions, deletions and price transparency across the BSOL Procurement Collaborative

7.Check daily to ensure orders have been despatched electronically and take appropriate action where necessary.

8.Working with ERP systems such as Oracle. Sage and Integra to ensure suppliers and products are linked or mapped to ensure they are transmitted.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Date posted

04 April 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

304-1080252DO

Job locations

Regent Court

Second Floor, 14, George Road

Birmingham

West Midlands

B15 1NT

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Job description

Job responsibilities

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person Specification

Qualifications

Essential

*GCSE A-C (or 4-9) or equivalent in
*maths and English or
*Functional Skills Level 2 or above.
*Ability to communicate with colleagues at all levels within the organisation.

Desirable

*Chartered Institute of Purchasing and Supply (CIPS) Foundation level.
*N.V.Q Level 2.
*Experience of working within a customer service environment.
*NHS procurement experience.

Experience

Essential

*Experience of eProcurement systems.
*Experienced in loading large data files.
*Ability to analyse data.
*Working within a team.
*Commercial experience.
*Working within a result driven environment.
*Experience of Microsoft Office or equivalent.
*Good understanding of procurement E-Systems such as GHX Exchange & Nexus, Oracle, Sage, Integra.
*IT literate in Microsoft applications.
*Ability to translate complex data.
*Procurement principles.

Desirable

*Experience of working in a Procurement background or Customer Services Environment.
*Experience in Public Sector or Private Sector.
*OJEU procurement process.
*Knowledge of contract management and law.
*Knowledge of business principles.
*Understanding of NHS Procurement processes.

Additional Criteria

Essential

*Good communication skills
*Good interpersonal skills.
*Customer orientated.
*Time Management skills and ability to meet deadlines.
*Results driven.
*Prioritisation skills.
*Keyboard skills.
*Written communication skills.
*Use own initiative
*Enthusiastic
*Innovative.
*Methodical.
*Numerate and literate.
*Self-Motivated.
*Analytical.
*Team player.
*Excellent communication skills.
*Dynamic
*Flexibility to work at different locations.
*Flexible approach to working times.
*Committed to Continual Professional Development (CPD)

Person Specification

Qualifications

Essential

*GCSE A-C (or 4-9) or equivalent in
*maths and English or
*Functional Skills Level 2 or above.
*Ability to communicate with colleagues at all levels within the organisation.

Desirable

*Chartered Institute of Purchasing and Supply (CIPS) Foundation level.
*N.V.Q Level 2.
*Experience of working within a customer service environment.
*NHS procurement experience.

Experience

Essential

*Experience of eProcurement systems.
*Experienced in loading large data files.
*Ability to analyse data.
*Working within a team.
*Commercial experience.
*Working within a result driven environment.
*Experience of Microsoft Office or equivalent.
*Good understanding of procurement E-Systems such as GHX Exchange & Nexus, Oracle, Sage, Integra.
*IT literate in Microsoft applications.
*Ability to translate complex data.
*Procurement principles.

Desirable

*Experience of working in a Procurement background or Customer Services Environment.
*Experience in Public Sector or Private Sector.
*OJEU procurement process.
*Knowledge of contract management and law.
*Knowledge of business principles.
*Understanding of NHS Procurement processes.

Additional Criteria

Essential

*Good communication skills
*Good interpersonal skills.
*Customer orientated.
*Time Management skills and ability to meet deadlines.
*Results driven.
*Prioritisation skills.
*Keyboard skills.
*Written communication skills.
*Use own initiative
*Enthusiastic
*Innovative.
*Methodical.
*Numerate and literate.
*Self-Motivated.
*Analytical.
*Team player.
*Excellent communication skills.
*Dynamic
*Flexibility to work at different locations.
*Flexible approach to working times.
*Committed to Continual Professional Development (CPD)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Regent Court

Second Floor, 14, George Road

Birmingham

West Midlands

B15 1NT

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)

Employer details

Employer name

University Hospitals Birmingham NHS Foundation Trust

Address

Regent Court

Second Floor, 14, George Road

Birmingham

West Midlands

B15 1NT

Employer's website

https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)