Job summary
We are
seeking a highly motivated individual with experience of working in a
Multiple-site , building and Estates environment, working 37.5 hours over 5
days and as part of the out of hours rotsered on call Estates Manager following
a 6-month probation.
The
Post Holder is expected to support the Estates Department in ensuring the
estate is safe and fit for purpose to allow Livewell Southwest CIC to run
effectively and without interruption. The Estates officer will do this by
creating good working relationships within Estates and other Livewell Southwest
CIC Departments. Recording the condition of the estate, diagnosing building
dilapidations and managing remedial and improvement works. Managing
construction projects in a safe and as unobtrusive manner as possible and
providing advice and up to date technical information where appropriate.
Working
across our estate located across Plymouth and Southwest Devon, this role will
require you to be able to travel independently to any one of our 40+ buildings
and sites. Experience and good knowledge of the CDM 2015 regulations, and
specifically the duties of a principal designer, are key to successfully delivering
in this role. You will be expected to travel and work independently across the
Estate.
Good
communication skills and a willingness to undertake training are required. You
must be numerate and literate, with good written skills,
and experience of using MS Office and computer-based applications.
Hybrid working is encouraged.
Main duties of the job
To provide Project Monitoring services
related to refurbishment construction, reactive and planned maintenance and
organisational change projects undertaken by Livewell and other NHS and private
sector organisations to ensure due diligence and operational safety during the
works as well as quality and fitness for purpose of works undertaken.
LWSW CIC provides high
quality NHS care and services to the people of Plymouth, Tavistock and South
Hams.
The main duties of the Project Monitoring Surveyor will be the lead
officer related to preparation of project briefs, monitoring and inspecting
construction work, recording progress, escalating concerns, carrying out
handover procedures, and ensure compliance with contract documents,
construction regulations, best practice including Royal Institution of British
Architects Project Stages and CDM Regulations 2015.
The post holder will need a good
understanding and knowledge of building and services.
Other duties will include supporting and
enabling LW's internal capital bid process, supporting effective
operational premises compliance and supporting other Estates functions, as and
when directed.
Leads on
allocated projects as directed accordingly.
This role may not be eligible for sponsorship under the Skilled Worker route.
Please note that Livewell may close the job advertisement earlier than the specified deadline if a high number of applications are submitted.
All staff are expected to be able and willing to work across a 7 day service.
About us
Livewell Southwest is an independent, award-winning social
enterprise delivering integrated health and social care services across
Plymouth, South Hams, and West Devon, with specialist services in parts of
Devon and Cornwall. Our teams work in community hospitals, GP practices, sports
centres, and health hubs.
As an organisation with a strong social conscience we are guided by our values,kindness, respect, inclusivity, ambition, responsibility, and
collaboration. We focus on transforming services to ensure sustainability, while
empowering staff and those we serve.
We involve the people we care for, along with their families and carers, in
shaping the care they receive, striving to deliver the right care at the right
time and place. Centering our work on individual needs helps people lead
healthy, independent lives.
We prioritise employees' development, offering protected CPD time, training
pathways, leadership programs, and funding for qualifications like the Care
Certificate and Nurse Training Scholarships. Our induction and preceptorship
programs ensure a smooth transition into our organisation.
Livewell Southwest values diversity and encourages applications from all
sections of the community, including those with armed forces experience, lived experience of mental
health, neuro-diverse conditions and learning disabilities. If you need assistance or reasonable adjustments during the
application process, contact the Recruiting Manager listed in the job advert.
Job description
Job responsibilities
1.
Assist in
establishing project management structures to ensure the right people are
involved at the right time thus providing the correct relationship between
technical/maintenance issues and the service to be provided following
construction, to ensure that the final product meets with the end users needs.
2.
Work
in collaboration with members of the Project Design Team and clients to ensure
projects, both pre and post contract, run smoothly and objectives are achieved.
3.
Prepare
specifications, drawings and tender documents for the employment of consultants
and contractors ensuring that the Livewells requirements are clearly defined
and all relevant legislation and codes of practice are complied with,
particularly those applicable to health and safety at work, for the successful
completion of projects, using all available information technology and computer
aided design systems.
4.
Evaluate
and select the tender which will provide the best value for money for Livewell
and NHS Partners.
5.
Manage
and oversee contractors as appropriate. To ensure that technical/quality
standards are maintained and implemented to maximise efficient allocation of
resources. To guarantee compliance with legislation and codes of practice, ensuring
that all requirements of the works are accomplished, so that good value for
money is achieved.
Make at least weekly visits to the projects in contract, attending the site
meetings and advise and escalate any difficulties being encountered or likely
to be encountered. Make recommendations both orally and in writing about any
aspect of the works including quality which do not conform with the plans,
specifications or schedules of works and other documentation that might be
unsatisfactory for any other reasons of designs, work or cost. Refer
recommendations to scheme consultant/line manager for a decision on further
instruction.
6.
Continuously
monitor work on site in accordance with the Contractors Risk Assessments and
Method Statements (RAMS) and the CDM Construction Health and Safety Plan, and
endeavour to ensure the safety of all persons affected by the works. Promptly
report breaches to contractors and consultants in written form.
7.
Examine, as far in advance as possible, all contract documents and
drawings on individual schemes for discrepancies. Attend pre-contract meetings.
Report and on the performance of contractors and external consultants. Maintain
an up-to-date knowledge and awareness of all relevant regulations, NHS HTM and
HBN, British Standards and Code of Practice and ensure compliance with
livewells policies and Quality Management procedures
8.
Provide
the project board and/or the property manager with current information
indicating progress to ensure the successful completion of projects within
agreed timelines and budgets. In conjunction with the appropriate directorate
finance manager prepare and monitor spend profiles, providing on-going cash
flows to enable Livewell to compare actual against projected spend for all
capital and revenue outlay.
9.
Provide
technical assistance with feasibility studies to enable users to forecast the
cost of potential projects allowing Livewell to maintain a consistent
development process.
10.
Appraise
new building and estates legislation and developments and incorporate them into
specifications accordingly to ensure that the Livewell meets its obligations at an
acceptable level of risk, whilst providing good value for money.
11.
Carry out
all procedures in accordance with Livewells standing orders and financial
instructions to ensure good practice which meets with the Livewells
requirements.
12.
Assist or
led the contract administration of projects, issuing the relevant documentation
as required to ensure that the terms and conditions of the contract are
complied with.
13.
To carry
out other reasonable related duties fitting to the post as requested by the
Property Manager or Finance Director to ensure that Livewell receives a robust
project management service.
14.
Prepare
and attend snagging inspections and advise the schemes consultant prior to the
issue of Certificate of Practical Completion. Ensure that schedules of defects
after handover are maintained, and their rectification before the expiration of
the defects liability period.
15. Witness on site testing
& commissioning and keep appropriate records of results. Maintain records
and data, operate and maintain information systems and undertake general
administrative tasks
16. Planning of own day to day work
tasks.
17. Plan and organise complex activities requiring formulation and
adjustments.
18. Management of external design
consultants, where necessary, including provision of documentation for users
requirements, briefing Consultants, procurement of design, management of fees,
monitoring and checking design solutions, prior to construction and installation.
19. Plan with the client and
implement remedial measures (e.g., decanting / phasing activities) to ensure
that projects can be carried out with minimum risk to staff, patients and
visitors.
20. Plan
estates projects, including liaison with the service department end user,
contractors, suppliers etc.
Job description
Job responsibilities
1.
Assist in
establishing project management structures to ensure the right people are
involved at the right time thus providing the correct relationship between
technical/maintenance issues and the service to be provided following
construction, to ensure that the final product meets with the end users needs.
2.
Work
in collaboration with members of the Project Design Team and clients to ensure
projects, both pre and post contract, run smoothly and objectives are achieved.
3.
Prepare
specifications, drawings and tender documents for the employment of consultants
and contractors ensuring that the Livewells requirements are clearly defined
and all relevant legislation and codes of practice are complied with,
particularly those applicable to health and safety at work, for the successful
completion of projects, using all available information technology and computer
aided design systems.
4.
Evaluate
and select the tender which will provide the best value for money for Livewell
and NHS Partners.
5.
Manage
and oversee contractors as appropriate. To ensure that technical/quality
standards are maintained and implemented to maximise efficient allocation of
resources. To guarantee compliance with legislation and codes of practice, ensuring
that all requirements of the works are accomplished, so that good value for
money is achieved.
Make at least weekly visits to the projects in contract, attending the site
meetings and advise and escalate any difficulties being encountered or likely
to be encountered. Make recommendations both orally and in writing about any
aspect of the works including quality which do not conform with the plans,
specifications or schedules of works and other documentation that might be
unsatisfactory for any other reasons of designs, work or cost. Refer
recommendations to scheme consultant/line manager for a decision on further
instruction.
6.
Continuously
monitor work on site in accordance with the Contractors Risk Assessments and
Method Statements (RAMS) and the CDM Construction Health and Safety Plan, and
endeavour to ensure the safety of all persons affected by the works. Promptly
report breaches to contractors and consultants in written form.
7.
Examine, as far in advance as possible, all contract documents and
drawings on individual schemes for discrepancies. Attend pre-contract meetings.
Report and on the performance of contractors and external consultants. Maintain
an up-to-date knowledge and awareness of all relevant regulations, NHS HTM and
HBN, British Standards and Code of Practice and ensure compliance with
livewells policies and Quality Management procedures
8.
Provide
the project board and/or the property manager with current information
indicating progress to ensure the successful completion of projects within
agreed timelines and budgets. In conjunction with the appropriate directorate
finance manager prepare and monitor spend profiles, providing on-going cash
flows to enable Livewell to compare actual against projected spend for all
capital and revenue outlay.
9.
Provide
technical assistance with feasibility studies to enable users to forecast the
cost of potential projects allowing Livewell to maintain a consistent
development process.
10.
Appraise
new building and estates legislation and developments and incorporate them into
specifications accordingly to ensure that the Livewell meets its obligations at an
acceptable level of risk, whilst providing good value for money.
11.
Carry out
all procedures in accordance with Livewells standing orders and financial
instructions to ensure good practice which meets with the Livewells
requirements.
12.
Assist or
led the contract administration of projects, issuing the relevant documentation
as required to ensure that the terms and conditions of the contract are
complied with.
13.
To carry
out other reasonable related duties fitting to the post as requested by the
Property Manager or Finance Director to ensure that Livewell receives a robust
project management service.
14.
Prepare
and attend snagging inspections and advise the schemes consultant prior to the
issue of Certificate of Practical Completion. Ensure that schedules of defects
after handover are maintained, and their rectification before the expiration of
the defects liability period.
15. Witness on site testing
& commissioning and keep appropriate records of results. Maintain records
and data, operate and maintain information systems and undertake general
administrative tasks
16. Planning of own day to day work
tasks.
17. Plan and organise complex activities requiring formulation and
adjustments.
18. Management of external design
consultants, where necessary, including provision of documentation for users
requirements, briefing Consultants, procurement of design, management of fees,
monitoring and checking design solutions, prior to construction and installation.
19. Plan with the client and
implement remedial measures (e.g., decanting / phasing activities) to ensure
that projects can be carried out with minimum risk to staff, patients and
visitors.
20. Plan
estates projects, including liaison with the service department end user,
contractors, suppliers etc.
Person Specification
Qualifications
Essential
- Degree in a building related subject, or equivalent qualification e.g. Professional qualification in construction or surveying RICS, CIOB.
- To lead on a full spread of professional expertise, technical consistency, the development of quality standards, and initiatives in respect of the role of the estate in patient care, and to ensure that Livewell complies with it's statutory commitments.
- Familiarity with the risks and hazards associated with asbestos and other common hazardous materials.
- A commitment to seeking new ways of working to achieve continuous project and organisational improvement.
- Extensive experience in managing and designing building projects and/or designing building services, including preparation of specifications, tenders and the ability to initiate design drawings.
- Good understanding of the business planning, project management and capital procedures.
Desirable
- Technical qualifications in health and safety (NEBOSH certificates).
- Current CITB CSCS card or be prepared to obtain.
Specific Skills
Essential
- Good technical skills within an NHS or healthcare environment, with substantial experience of all stages of the design and construction of a wide range of building types, including complex healthcare projects.
- Ability to analyse and interpret the content of expert opinion on matters pertaining to Estates Capital projects e.g. Design, legislation, Health and Safety.
- Making judgements across a wide range of Estates projects by utilisation of complex facts that require analysis, interpretation and comparison of a range of options.
- Judgements across wide range of estates projects issues, including design options, taking into account legislation, Health and Safety and conflicting demands.
- Ability to interpret Health and Safety legislation.
- Good organisational skills, flexibility and able to work under pressure to meet tight deadlines.
- Current valid driving licence and access to a vehicle.
- (Reasonable adjustments under the Equality Act will be taken into account for the successful applicant).
Additional Requirements
Essential
- Frequent concentration required when making drawings, drawing up tender specs, chairing site meetings, report writing, attending Client and Contractor meetings and dealing with project emergencies.
- Ability to deal with staff when declining project requests, or when presenting project options.
- Mainly working in office conditions, building site (dust and dirt) and plant rooms (noise and heat) and requirement to use a visual display unit.
Experience
Essential
- Experience in carrying out duties of Clerk of Works/Supervisor/Quality Inspector type role/similar ensuring that contractor workmanship is fit for purpose.
Knowledge
Essential
- A thorough knowledge of Computer Aided Design systems.
- Specialist knowledge on all aspects of building and construction methods
- A working knowledge of the Health & Safety at Work etc Act 1974, acting as a Contract Administrator under the JCT form of contract.
- Thorough knowledge of project management relating to complex projects.
- Must be able to demonstrate relevant up to date CPD records and knowledge of the latest CDM Regulations, Codes of Practice, British Standards and legislation.
Person Specification
Qualifications
Essential
- Degree in a building related subject, or equivalent qualification e.g. Professional qualification in construction or surveying RICS, CIOB.
- To lead on a full spread of professional expertise, technical consistency, the development of quality standards, and initiatives in respect of the role of the estate in patient care, and to ensure that Livewell complies with it's statutory commitments.
- Familiarity with the risks and hazards associated with asbestos and other common hazardous materials.
- A commitment to seeking new ways of working to achieve continuous project and organisational improvement.
- Extensive experience in managing and designing building projects and/or designing building services, including preparation of specifications, tenders and the ability to initiate design drawings.
- Good understanding of the business planning, project management and capital procedures.
Desirable
- Technical qualifications in health and safety (NEBOSH certificates).
- Current CITB CSCS card or be prepared to obtain.
Specific Skills
Essential
- Good technical skills within an NHS or healthcare environment, with substantial experience of all stages of the design and construction of a wide range of building types, including complex healthcare projects.
- Ability to analyse and interpret the content of expert opinion on matters pertaining to Estates Capital projects e.g. Design, legislation, Health and Safety.
- Making judgements across a wide range of Estates projects by utilisation of complex facts that require analysis, interpretation and comparison of a range of options.
- Judgements across wide range of estates projects issues, including design options, taking into account legislation, Health and Safety and conflicting demands.
- Ability to interpret Health and Safety legislation.
- Good organisational skills, flexibility and able to work under pressure to meet tight deadlines.
- Current valid driving licence and access to a vehicle.
- (Reasonable adjustments under the Equality Act will be taken into account for the successful applicant).
Additional Requirements
Essential
- Frequent concentration required when making drawings, drawing up tender specs, chairing site meetings, report writing, attending Client and Contractor meetings and dealing with project emergencies.
- Ability to deal with staff when declining project requests, or when presenting project options.
- Mainly working in office conditions, building site (dust and dirt) and plant rooms (noise and heat) and requirement to use a visual display unit.
Experience
Essential
- Experience in carrying out duties of Clerk of Works/Supervisor/Quality Inspector type role/similar ensuring that contractor workmanship is fit for purpose.
Knowledge
Essential
- A thorough knowledge of Computer Aided Design systems.
- Specialist knowledge on all aspects of building and construction methods
- A working knowledge of the Health & Safety at Work etc Act 1974, acting as a Contract Administrator under the JCT form of contract.
- Thorough knowledge of project management relating to complex projects.
- Must be able to demonstrate relevant up to date CPD records and knowledge of the latest CDM Regulations, Codes of Practice, British Standards and legislation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
