Job summary
30 hours per week (Fixed Term Contract) - based at Mount Gould Hospital.
You will work within a busy & fast-paced environment, you will assist with providing a professional, quality & customer-focused recruitment service for Livewell Southwest. We are passionate about the service we provide to support our managers, new employees & stakeholders in the most efficient & effective way.
We are looking for someone with previous experience of working within a recruitment team, ideally within a healthcare setting & can demonstrate a knowledge of processes involved in pre-engagement checks; their purpose & value in relation to the safer NHS Recruitment standards we adhere to.
You should possess excellent computer skills, including a working knowledge of Microsoft Office packages, i.e. Outlook, Excel, Word & MS Teams, be able to demonstrate excellent communication skills; the ability to complete tasks & attention to detail.
You should also be able to demonstrate the ability to work within a small team, be mindful of others, approachable & embrace the ethos of Livewell Southwests aims & values.
You will be confident in speaking to individuals & groups of people; both face to face & via online platforms, providing efficient, reliable, responsive admin & assist with public engagement at external physical & virtual Recruitment Events.
Main duties of the job
To work with and under the supervision of the Recruitment Co-ordinators. To be responsible for and to provide a professional, quality and customer-focused service for Livewell Southwests recruitment advertising and selection processes. To ensure that Recruitment and Selection policies and procedures are adhered to, under the direction of the Recruitment Co-ordinators.
To be responsible for issuing all communications relating to the recruitment and selection process, i.e. invitations to interview email, taking up of references and post interview checks, checking documents and issuing contracts of employment.
To be responsible for all clerical duties associated with Recruitment, advertising and selection processes, including filing, photocopy and shredding.
Under the direction of the Recruitment Co-ordinators, provide a professional and timely recruitment service. Undertaking a range of administrative duties including dealing with recruitment queries from managers and applicants and providing advice on the recruitment process.
"please note that this role may not be eligible for sponsorship under the Skilled Worker route, please refer to the Direct Gov website for more information with regards to eligibility"
About us
Livewell Southwest is an independent, award-winning social enterprise providing integrated health & social care services for people across Plymouth, South Hams & West Devon, as well as some specialist services for people living in parts of Devon & Cornwall. With teams in community hospitals, GP practices, sports centres, health & wellbeing hubs.
As an organisation with a strong social conscience, we always value being kind, respectful, inclusive, ambitious, responsible and collaborative. Transforming services to make them sustainable, ensuring that we value, support & empower each other.
We are committed to involving the people we care for, families & carers in everything that we do, working towards co-production where we can. Helping us to deliver the right care for people, in the right place & at the right time. By putting people at the centre of what we do, we ensure to support people to lead, healthy independent lives & be the very best at helping people to live well.
Valuing our employees making an investment in their development a priority. We offer:
Protected CPD time for registered staff
Various development pathways and ongoing regular training packages for all staff
Leadership & mentoring programmes
Access & funding for training including Care Certificate, Assistant Practitioners Course & Scholarship into Nurse Training
A Robust Preceptorship
A bespoke induction programme
Existing members of the NHS Pension Scheme can continue their membership when they join the organisation.
Job description
Job responsibilities
MAIN DUTIES/RESPONSIBILITIES
1) Under direction of the Recruitment Co-ordinators, following policies and procedures, plan and organise workload and contribute to the provision of an efficient, timely, customer-focused recruitment service. Maintain an awareness of workload demands of other team members, re-prioritising as appropriate.
2) Responsible for dealing with telephone and face to face callers to the department. Dealing with queries within the postholders remit or passing on to the appropriate person within the department and organisation as necessary.
3) To maintain an up-to-date awareness of relevant legislative, equal opportunities and procedural changes, as advised by Manager or Co-ordinator.
4) To ensure vacancy advertisements, job descriptions and person specifications are not discriminatory and meet Livewell Southwests and employment law standards.
5) Be responsible for inputting vacancy information onto ESR and NHS Jobs website, ensuring accuracy of information with regard to vacancy, pay band, work permits and professional registration details. To ensure all Database and shared drive information is accurately input and updated i.e. DBS and Occupational Health.
6) With guidance be able to prepare job vacancy information packs, which include job description, person specification and terms and conditions of employment. To ensure publication of vacancies on the NHS Jobs website or other external publications as agreed. To arrange early closure of posts when advised.
7) Responsible for accurately inputting and updating recruitment information onto ESR.
8) Responsible for generating correspondence/documents relating to the recruitment process. This includes generating offer letters, pursuing letters, reference requests and contracts of employment etc.
9) Ensure that there is an effective Pre-Employment monitoring system in place in order to chase outstanding checks in a timely manner i.e. Occupational Health forms, DBS forms and documents, references, qualifications, work permit information etc.
10) To be responsible for ensuring internal and external policies and procedures are followed in relation to all pre-employment checks, including Disclosure and Baring, Occupational Health, Work Permits and Professional Registration.
11) Liaise with appointing managers and candidates throughout the recruitment process, giving advice, and ensuring the processes run smoothly. This will involve planning workload to ensure deadlines are met.
12) To be responsible for the administrative support for Honorary Contracts and Volunteers and Livewell Employability Placements under the direction of supervisors and liaising with other member of the department as appropriate.
13) Responsible for all associated administrative work in support of the recruitment function.
14) Carry out duties of other colleagues during busy periods and/or other absences to ensure the smooth running of the service.
15) To carry out other ad hoc tasks as directed by theDeputy Director of People & Professionalism, Recruitment Manager and Recruitment Coordinators.
16) To bring to the attention of the Recruitment Co-ordinator any issues arising out of the above procedures that are not within the postholders remit.
17) Ensure candidates receive necessary assistance, advice and are dealt with appropriately. Ensure managers are aware of any adjustments that need to be made for interviews or on appointment.
18) Ensure participation in and attend department/team briefings and meetings
Other Responsibilities
To maintain strict confidentiality in all aspects of his/her work.
COMMUNICATIONS AND RELATIONSHIPS
Excellent communication and interpersonal skills when dealing with recruitment queries from managers and applicants and when providing advice on the recruitment process.
PHYSICAL DEMANDS OF THE JOB
Computer keyboard skills and the ability to use Microsoft Office and databases.
Job description
Job responsibilities
MAIN DUTIES/RESPONSIBILITIES
1) Under direction of the Recruitment Co-ordinators, following policies and procedures, plan and organise workload and contribute to the provision of an efficient, timely, customer-focused recruitment service. Maintain an awareness of workload demands of other team members, re-prioritising as appropriate.
2) Responsible for dealing with telephone and face to face callers to the department. Dealing with queries within the postholders remit or passing on to the appropriate person within the department and organisation as necessary.
3) To maintain an up-to-date awareness of relevant legislative, equal opportunities and procedural changes, as advised by Manager or Co-ordinator.
4) To ensure vacancy advertisements, job descriptions and person specifications are not discriminatory and meet Livewell Southwests and employment law standards.
5) Be responsible for inputting vacancy information onto ESR and NHS Jobs website, ensuring accuracy of information with regard to vacancy, pay band, work permits and professional registration details. To ensure all Database and shared drive information is accurately input and updated i.e. DBS and Occupational Health.
6) With guidance be able to prepare job vacancy information packs, which include job description, person specification and terms and conditions of employment. To ensure publication of vacancies on the NHS Jobs website or other external publications as agreed. To arrange early closure of posts when advised.
7) Responsible for accurately inputting and updating recruitment information onto ESR.
8) Responsible for generating correspondence/documents relating to the recruitment process. This includes generating offer letters, pursuing letters, reference requests and contracts of employment etc.
9) Ensure that there is an effective Pre-Employment monitoring system in place in order to chase outstanding checks in a timely manner i.e. Occupational Health forms, DBS forms and documents, references, qualifications, work permit information etc.
10) To be responsible for ensuring internal and external policies and procedures are followed in relation to all pre-employment checks, including Disclosure and Baring, Occupational Health, Work Permits and Professional Registration.
11) Liaise with appointing managers and candidates throughout the recruitment process, giving advice, and ensuring the processes run smoothly. This will involve planning workload to ensure deadlines are met.
12) To be responsible for the administrative support for Honorary Contracts and Volunteers and Livewell Employability Placements under the direction of supervisors and liaising with other member of the department as appropriate.
13) Responsible for all associated administrative work in support of the recruitment function.
14) Carry out duties of other colleagues during busy periods and/or other absences to ensure the smooth running of the service.
15) To carry out other ad hoc tasks as directed by theDeputy Director of People & Professionalism, Recruitment Manager and Recruitment Coordinators.
16) To bring to the attention of the Recruitment Co-ordinator any issues arising out of the above procedures that are not within the postholders remit.
17) Ensure candidates receive necessary assistance, advice and are dealt with appropriately. Ensure managers are aware of any adjustments that need to be made for interviews or on appointment.
18) Ensure participation in and attend department/team briefings and meetings
Other Responsibilities
To maintain strict confidentiality in all aspects of his/her work.
COMMUNICATIONS AND RELATIONSHIPS
Excellent communication and interpersonal skills when dealing with recruitment queries from managers and applicants and when providing advice on the recruitment process.
PHYSICAL DEMANDS OF THE JOB
Computer keyboard skills and the ability to use Microsoft Office and databases.
Person Specification
Qualifications
Essential
- Educated to Vocational Level 3 (NVQ3 ) in a relevant subject or equivalent level of qualifications or significant equivalent previous knowledge & experience
- Maths & English GCSE Grades 4 and above or equivalent
- Intermediate word processing, MS Office word and excel
Desirable
- CIPD qualification at Level 3
Experience
Essential
- Minimum 2 years experience of working in a Human Resources role/background or similar with proven knowledge and skills.
- Experience in an administration role.
- Knowledge or experience of working in a customer care environment
Desirable
- Previous experience of working in recruitment field
Knowledge
Essential
- Knowledge of confidentiality
- General knowledge/understanding of NHS or similar recruitment processes in other similar organisations.
- General understanding of safer recruitment
- Basic knowledge of NHS jobs or equivalent
- Basic understanding of employment law, equal opportunities and discrimination.
Desirable
- In depth understanding of employment law, equal opportunities and discrimination.
- Knowledge of NHS standards for safer recruitment
- Knowledge of a range of recruitment and selection procedures and practices
Skills
Essential
- Proven organisational and time management skills in order to meet tight deadlines.
- Excellent communication/ interpersonal skills both verbal and written
- Ability to use Outlook, Word, Excel & Databases.
- Ability to edit text ensuring meaning / content not altered.
- Ability to use own initiative
- Ability to deal with people at all levels
- Excellent communication skills
- Proven ability to work as part of a team
Person Specification
Qualifications
Essential
- Educated to Vocational Level 3 (NVQ3 ) in a relevant subject or equivalent level of qualifications or significant equivalent previous knowledge & experience
- Maths & English GCSE Grades 4 and above or equivalent
- Intermediate word processing, MS Office word and excel
Desirable
- CIPD qualification at Level 3
Experience
Essential
- Minimum 2 years experience of working in a Human Resources role/background or similar with proven knowledge and skills.
- Experience in an administration role.
- Knowledge or experience of working in a customer care environment
Desirable
- Previous experience of working in recruitment field
Knowledge
Essential
- Knowledge of confidentiality
- General knowledge/understanding of NHS or similar recruitment processes in other similar organisations.
- General understanding of safer recruitment
- Basic knowledge of NHS jobs or equivalent
- Basic understanding of employment law, equal opportunities and discrimination.
Desirable
- In depth understanding of employment law, equal opportunities and discrimination.
- Knowledge of NHS standards for safer recruitment
- Knowledge of a range of recruitment and selection procedures and practices
Skills
Essential
- Proven organisational and time management skills in order to meet tight deadlines.
- Excellent communication/ interpersonal skills both verbal and written
- Ability to use Outlook, Word, Excel & Databases.
- Ability to edit text ensuring meaning / content not altered.
- Ability to use own initiative
- Ability to deal with people at all levels
- Excellent communication skills
- Proven ability to work as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
