Workforce Systems Data Analyst

Provide CIC

This job is now closed

Job summary

Using the organisations chosen e-workforce systems the role will support the provision of accurate and timely analysis, interpretation and presentation of high quality workforce information from the organisations people systems. Systems currently used, but not limited to: ESR, Access, OLM, EASY pay, Trac and erostering.

As required ensuring that the regular monthly, annual and ad hoc reporting analysis trends and narrative around workforce KPIs and requirements of the Board, Committees and Groups are prepared and distributed, are professional and accurate in their presentation with attention to detail. Making national workforce data returnsas required. Maintaining information governance and data protection at all times.Responsible for the maintenance, accuracy and quality of information held on workforce information systems that will be used to provide the workforce reporting needs. Maintaining, monitoring and updating systems as required. Ensuring action is taken to improve and maintain data accuracy when noted or advised.

The postholder will need well developed specialist knowledge and practicalexperience in undertaking data analysis. The analysis will involve complexconfidential datasets

The role offers hybrid working, 2 days in the office and 3 at home

Main duties of the job

Support the Lead Workforce Data Analyst to manage and maintain theorganisations workforce systems and to make effective use of these systems whether within the People Directorate or to support Service leads with their planning. This may on occasion require self-directed learning to fully understand and to make effective and efficient use of the data capabilities of each system and the interplay between systems. The postholder will analyse and interpret data and seek support as necessary to interpret.

Support the management and maintenance of work structures, positions etc within workforce systems resolving system issues in conjunction with system providers as necessary or escalating within the Directorate.To produce regular, ad-hoc and timely workforce information reports, in line with the information requirements of the organisation. Investigating dataanomalies identified during analysis, instigating corrective action asnecessary.

Working with the Lead Workforce Systems Data Analyst to support thebuilding and updating of ESR/Workforce Systems work structures by creating, amending, closing or eliminating posts and organisation levels.Undertake administrator duties for Workforce and e-HR systems managed by the team including, for example, but not limited to ESR and EASY. Manage day to day user issues in relation to workforce systems including managing the team email inboxes.

About us

Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.

A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:

Vision:Transforming Lives

Values:Care, Innovation and Compassion

Mission:An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.

Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men's Networks.

We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.

Date posted

24 October 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annumn

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

828-PROVIDE3234

Job locations

Provide HQ

Colchester

CO4 9YQ

Job description

Job responsibilities

for full details of the role please see the attached job description. We welcome enquires by phone or email using the contact information below

Job description

Job responsibilities

for full details of the role please see the attached job description. We welcome enquires by phone or email using the contact information below

Person Specification

Experience

Essential

Degree level qualification in a relevant discipline which relates to workforce information, business information systems, data analysis and similar or equivalent relevant experience and activity at this level.

Desirable

Prince 2 or similar accreditation.

Experience

Essential

Extensive Workforce Information Analysis experience
Knowledge and understanding of the role of confidentiality policies, GDPR, Data Protection Act within a workforce analytics setting
Experience of using data analysis software solutions for example Power BI.
Advanced knowledge of using and running reports from complex electronic workforce/HR systems

Desirable

Use of EASY or other expense claim systems
ESR or Oracle System training and knowledge

Person Specification

Experience

Essential

Degree level qualification in a relevant discipline which relates to workforce information, business information systems, data analysis and similar or equivalent relevant experience and activity at this level.

Desirable

Prince 2 or similar accreditation.

Experience

Essential

Extensive Workforce Information Analysis experience
Knowledge and understanding of the role of confidentiality policies, GDPR, Data Protection Act within a workforce analytics setting
Experience of using data analysis software solutions for example Power BI.
Advanced knowledge of using and running reports from complex electronic workforce/HR systems

Desirable

Use of EASY or other expense claim systems
ESR or Oracle System training and knowledge

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information