Provide CIC

Finance and Data Processing Assistant

Information:

This job is now closed

Job summary

The role of this post is to provide finance and data focused support to the business. The postholder will be responsible for liaising directly with internal and external stakeholders to ensure good financial management and credit control.

Main duties of the job

Finance

  • Processing, checking and coding non-PO supplier invoices received , raising queries with the relevant parties for resolution.
  • Check and code staff timesheets.
  • Reconcile patient card payments received against patient invoices in the PMS.
  • Record staff additional hours and expenses for approval.
  • Collate receipts and log relevant budget codes against usage of company credit cards.
  • Manage Contractor queries regarding submission and payment of invoices and credit.
  • Assist with provision of sales/activity data for the Finance Team to generate sales invoices for distribution via Shared Business Services.
  • Liaise with Commissioners to answer queries relating to sales invoices, backing data and support the resolution of any blocks to payment.
  • Monitor payment of sales invoices, support and escalate non-payment to relevant parties.

Data and Performance Analysis

  • Assist with production of reports, data submissions and audits to share with the management team and a variety of different stakeholders.
  • Support provision of business performance insight alongside the data, identifying trends and possible causes to allow effective decision making.
  • Assist with the development of finance and data related processes to improve efficiency.
  • Ensure data is up-to-date and collated and stored in an appropriate manner.
  • Work alongside management to identify areas where audits and reports could support service improvement.
  • Work with dashboards to monitor compliance with KPIs.

About us

Provide Wellbeing Ltd is a community clinic specialising in healthcare provision to both NHS and self-pay patients. We offer a range of services including Vasectomy, Carpal Tunnel Decompression, Minor Skin Surgery, Ear Care, Neuro Developmental Service, Speech and Language Therapy, Podiatry and Physiotherapy Services. We are a small but expanding team, with a strong culture of colleague engagement, support and development to ensure our staff grow alongside our business and are happy and proud to be part of it. As an independent healthcare provider we have the flexibility to 'do things differently' where the opportunity arises which makes for an exciting workplace and exceptional clinical care.

Details

Date posted

14 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

Depending on experience £25,869.48 - £28,119 per annum pro rata, NON AFC

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

828-PROVIDE2944

Job locations

Provide Wellbeing Ltd

900 The Crescent, Colchester Business Park

Colchester

CO4 9YQ


Job description

Job responsibilities

General Responsibilities

  • Work collaboratively with others and demonstrate effective communication, both written and verbal with colleagues, patients and other stakeholder at all levels.
  • Deliver against Provide Wellbeing objectives, achieving quality outcomes, prioritising own workload.
  • Compliance with standard processes/procedures.
  • Contribute to service development through constructive contribution at team meetings etc.
  • Establish effective relationships with external contacts and partnership agencies and ensuring the business is represented as an outstanding organisation.
  • Any other tasks as required that are commensurate with the role as delegated by Management.

Job description

Job responsibilities

General Responsibilities

  • Work collaboratively with others and demonstrate effective communication, both written and verbal with colleagues, patients and other stakeholder at all levels.
  • Deliver against Provide Wellbeing objectives, achieving quality outcomes, prioritising own workload.
  • Compliance with standard processes/procedures.
  • Contribute to service development through constructive contribution at team meetings etc.
  • Establish effective relationships with external contacts and partnership agencies and ensuring the business is represented as an outstanding organisation.
  • Any other tasks as required that are commensurate with the role as delegated by Management.

Person Specification

QUALIFICATIONS & EDUCATION

Essential

  • Training in Microsoft Office to Intermediate level.

Desirable

  • ECDL / similar qualification or equivalent experience

WORK RELATED KNOWLEDGE & EXPERIENCE

Essential

  • Previous experience in business administration with an operational background.
  • Experience in a customer/client facing role, liaising with external stakeholders.

Desirable

  • Experience in a finance role.
  • Previous experience of the design and interpretation of data and compliance to Key Performance indicators.
  • Previous experience within a medical/clinical business.

SKILLS & APTITUDES

Essential

  • Reliable, accurate and excellent attention to detail.
  • Ability to resolve queries competently and to escalate to line manager when necessary.

Desirable

  • Previous experience of patient-based systems such as SystmOne.
Person Specification

QUALIFICATIONS & EDUCATION

Essential

  • Training in Microsoft Office to Intermediate level.

Desirable

  • ECDL / similar qualification or equivalent experience

WORK RELATED KNOWLEDGE & EXPERIENCE

Essential

  • Previous experience in business administration with an operational background.
  • Experience in a customer/client facing role, liaising with external stakeholders.

Desirable

  • Experience in a finance role.
  • Previous experience of the design and interpretation of data and compliance to Key Performance indicators.
  • Previous experience within a medical/clinical business.

SKILLS & APTITUDES

Essential

  • Reliable, accurate and excellent attention to detail.
  • Ability to resolve queries competently and to escalate to line manager when necessary.

Desirable

  • Previous experience of patient-based systems such as SystmOne.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Provide CIC

Address

Provide Wellbeing Ltd

900 The Crescent, Colchester Business Park

Colchester

CO4 9YQ


Employer's website

https://www.provide.org.uk/ (Opens in a new tab)

Employer details

Employer name

Provide CIC

Address

Provide Wellbeing Ltd

900 The Crescent, Colchester Business Park

Colchester

CO4 9YQ


Employer's website

https://www.provide.org.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

General Manager

Caroline Brock

caroline.brock@nhs.net

03003039966

Details

Date posted

14 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

Depending on experience £25,869.48 - £28,119 per annum pro rata, NON AFC

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

828-PROVIDE2944

Job locations

Provide Wellbeing Ltd

900 The Crescent, Colchester Business Park

Colchester

CO4 9YQ


Supporting documents

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