Governance and Risk Officer

Job description

Job responsibilities

Working within a busy Corporate Governance team, the postholder will work closely with the Director of Finance and Corporate Services, Company Secretary and Corporate Secretariat to provide a high-quality governance, probity and risk management service to CityCares Directorates.

The postholder will be responsible for the overall maintenance of the Board Assurance Framework and Organisational Risk Register, utilising the organisations risk management system and ensuring timely production of reports to the Board and relevant Committees, whilst making recommendations for change and improvement in risk management and mitigation.

The postholder will be an integral part of the Corporate Governance team, ensuring the delivery of robust governance, compliance, risk and assurance processes in line with organisational and national policy, and relevant legislation.

Dimensions

The postholder will plan, coordinate and deliver a range of projects, training and programmes including, but not limited to, risk management, audit and assurance, committee effectiveness, and probity.

The postholder will work collaboratively with all Directorates and teams to ensure implementation of recommendations from all auditors and regulators are undertaken, providing assurance through the Audit and Assurance Committee and ensuring any areas of concern are aligned with the Risk Management Framework.

Key Responsibilities

To contribute to the design, development and implementation of a Board Assurance Framework and Risk Management Framework that links to performance management and considers the organisations strategy and objectives, external scrutiny, and regulatory requirements.

To develop policies, procedures, guidance and tools in line with legislation, best practices and organisational objectives, relating to all areas of governance, risk, compliance, and audit and assurance, including regular review and publication on the organisations intranet and website where appropriate.

To support with all areas of probity, including but not limited to, maintenance of the register of gifts, hospitality, conflicts of interest and fit and proper persons, making improvements where appropriate.

To produce and deliver training sessions on assurance and risk including the facilitation of risk workshops within Directorates and teams.

To develop, implement, and embed the Risk Management Framework including the risk appetite statement and tolerance levels, working collaboratively with Directorates and teams across the organisation, particularly in the identification and assessment of risk.

To provide expert advice and support to Directors, Deputy / Assistant Directors, Managers and Project Leads on all areas of governance and risk to support the organisation to achieve its objectives, delivering safe and effective services and compliance with legislation/standards.

To lead the review of national level guidance from regulators and statutory bodies, including but not limited to, Department of Health, NHS England, NHS Confed, HMRC (fit and proper persons tests), translating to concrete actions for CityCare.

To attend and present at the appropriate Committees and sub-groups, including but not limited to, Audit and Assurance Committee and Risk Management Group, which may also include Chairing or acting as the Lead Officer for the Risk Management Group.

To represent the organisation at relevant national and local events, meetings, and conferences.

To collate, analyse and produce high quality risk, compliance, and assurance reports on a regular basis to the organisations Board and Committees.

To plan the relevant internal / external audit and regulatory requirements for the organisation, including working collaboratively with Directorates and teams to accurately track the implementation of recommendations from all Auditors and Regulators, including the provisions of assurance to Board and relevant Committees and Sub-Groups.

To coordinate and contribute to the development of key organisational reports, such as the Annual Plan / Annual Governance Statement.

To provide advice and support in the review of key governance documentation such as the review of Committee and Organisational Governance Structures, Standing Orders / Standing Financial Instructions, Reservation of Powers, Decision Making, Codes of Conduct and Policy Assurance and other documents as required by legislation.

To support with procurement, coordination, and implementation of the annual insurance renewals.

To support with the coordination and tracking of legal enquiries, litigation, and claims.

To be responsible for the purchasing and vetting of supplies for specialist advice and legal requirements.

To act as a point of contact for Corporate Governance queries and requests for support, including the monitoring of the shared mailbox and coordinating responses to internal and external colleagues.

To maintain relationships with members of the public and internal / external stakeholders whilst ensuring that queries are dealt with confidentiality and sensitively, effectively and of high standard, whilst using own judgement to decide on the course of action.

To lead, in partnership with the Assistant Director of Governance/Company Secretary, the Corporate Secretariat with good governance arrangements and committee effectiveness, including the provision of high-quality administrative support to Board, Committees and Sub-Groups. This includes the appropriate organisation of all meetings, ensuring timely distribution of agendas and papers, tracking of actions, ensuring meeting quorum, regular reviews of terms of references and membership, and documentation of committee attendance to support the annual Committee Effectiveness Review.

To support with the development of an induction programme for Non-Executive Directors and Board Members, where appropriate.

To provide day to day line management, including but not limited to, the Corporate Secretariat, Administrative and Project teams.

To raise concerns of governance, assurance and risk with the Company Secretary and Director of Finance and Corporate Services as appropriate.

Undertake any other duties which may reasonably be required within the Service and as delegated by the Company Secretary, including deputising as required.

Person Specification

Qualifications

Essential

• Educated to degree level or equivalent experience.
• Risk Management qualification.

Desirable

• Post graduate diploma in relevant discipline.
• Member of the Chartered Governance Institute.
• Member of a relevant professional body (e.g. Institute of Risk Management (IRM).

Experience

Essential

• Evidence of working in Corporate Governance / Risk Management role.
• Experience of working constructively, sensitively, and confidentially, in a potentially politically challenging environment, with a variety of internal and external stakeholders.
• Demonstrated experience of coordinating large projects in complex and challenging environments, and to agreed timescales, with visible results.
• A good working knowledge of governance frameworks and ability to interpret legislative frameworks and guidance.
• Evidence of designing and delivering presentations / training to a large group.
• Knowledge and experience of drafting corporate governance procedures and processes that align with NHS organisations.
• Evidence of working with audit teams and tracking recommendation within large organisations.
• Experience of working with Boards, Executive / Non-Executive Directors, and Senior Leadership teams.

Desirable

• Experience of working within the NHS.
• Experience of using Incident and Risk Management Systems used within the NHS such as InPhase.

Skills and Attributes

Essential

• Excellent written and verbal skills, and the ability to evidence these.
• Ability to prepare and produce high quality, clear, and concise communications for a variety of audiences.
• Conflict management and negotiation skills.
• Experience of policy and procedural development and implementation.
• Evidence of problem-solving skills and providing advice, based upon own judgement / decision making, with minimal supervision.
• Excellent time management skills, with the ability to manage own workload.
• Evidence of developing trusted relationships with a wide range of internal and external colleagues.
• Ability to work as part of a team, delivering a set a of agreed objectives.
• Ability to lead discussion with teams, including taking ownership / lead on meetings, with ability to present complex information to a range of professional groups.

Desirable

• Line Management experience.
• Knowledge of governance procedures for a Social Enterprise CIC organisation.

Special Requirements

Essential

• Ability to be flexible over hours worked within contracted hours to meet the needs of the service.
• Ability to work out of hours (within reason).
• Able to attend the office at least 2 days per week and to travel to various locations / CityCare bases.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham CityCare Partnership CIC

Address

Aspect House, Aspect Business Park

26 Bennerley Road

Bulwell

Nottinghamshire

NG6 8WR

Employer's website

https://www.nottinghamcitycare.nhs.uk/ (Opens in a new tab)