Workforce Payroll Administrator

Job description

Job responsibilities

Assist managers and employees with the completion of workforce/payroll documentation.

Attendance at quarterly payroll meetings with payroll provider with other colleagues.

Daily monitoring of the payroll inbox, ensuring all queries are dealt with in a timely manner.

To identify and propose process improvements to improve efficiency

To ensure that all relevant adjustments are entered within deadlines and within correct authorisation and audit controls

To ensure accurate and authorised contracts, salaries and working patterns are recorded within deadlines

To ensure production of monthly reports and support managers in robust audit as needed

To perform regular data audits of employee data held in all systems, identifying and resolving discrepancies.

To support managers to resolve staff queries, working closely with service based Workforce & Management Secretaries and Line Managers

To ensure accurate information to enable payment of salaries within deadlines

To ensure all relevant policies and procedures are understood and correctly applied, specifically around Agenda for Change

To enter data relevant to pay into ESR system

Produce regular and ad hoc reports on request, either from ESR directly or via Excel.

Assisting Navigo departments e.g. Performance, in collation and input of monthly data requests.

To ensure controls and audits are undertaken to assure accurate records are maintained

To ensure staff changes are correctly reflected in ESR and communicated to our payroll provider

To support with ensuring accurate attendance records for sickness and absence are maintained

To manage and maintain data within the ESR system and electronic employee files

To ensure information held on staff is up to date, accurate and complies with the Data Protection Act

To establish a work pattern to ensure pre-determined deadlines are met.

To identify and act upon priorities to ensure the accuracy of the ESR system, Workforce documentation and payroll inputs

To resolve all queries and ensure answers are communicated, liaising between the Workforce team to resolve any employee concerns

Send out Inter-Authority Transfers via ESR to request the verification of previous NHS continuous service dates.

Inputting accurate employee and candidate personal information onto ESR verifying and monitor its compliance with equal opportunities and best practice.

Be conversant with pay scales and annual leave entitlement and be able to calculate and explain these to managers and staff.

To undertake any other tasks linked to payroll, which are commensurate with the level and responsibilities of the post such as salary sacrifice and lease car authorisations.

Plan own workload in order to meet ongoing and regular priorities in the role and able to respond to ad hoc demands within the department and for colleagues

General

To provide general HR information to managers, staff and the general public on request.

To provide consistent, accurate and timely response to all requests for HR service, either by telephone, email or face to face.

Contribute to the development and continual improvement of the HR Service.

Prepare and collate paperwork in line with Navigo policies and procedures and current legislation.

Maintain and input on databases for all areas of HR administration / record keeping.

Ensure all correspondence is accurate and timely.

Be familiar with relevant employment law issues and be aware of changes to the law.

Assisting managers and employees with the completion of workforce documentation.

Dealing with ad hoc queries from managers, staff and wider organisation

Develop constructive working relationships with staff members and promote effective communications at all levels.

Person Specification

Qualifications

Essential

• NVQ III or equivalent in Administration (or able to demonstrate equivalent competencies acquired over time)
• Functional skills level 2 (maths and English) or GCSE 9-4 (maths and English)

Desirable

• CPP qualification or willing to work towards

Additional Criteria

Essential

• Team working
• Evidence of managing conflicting priorities

Knowledge

Essential

• Electronic staff records systems (ESR)
• Computer literacy with experience of MS Office, particularly Word, Excel and Outlook, Internet.
• Work to high degree of accuracy
• High standard of written and verbal communication skills in line with legislation, policies and procedures

Desirable

• Skills and experience in a large multi-faceted organisation

Experience

Essential

• 1 years payroll administration experience or use of electronic staff record (ESR) system
• Experience of working in a fast paced role
• Ability to prioritise, work on own initiative and work to tight deadlines to meet competing demands
• 1 years admin experience with a history of maintaining accurate data information

Desirable

• Previous experience of working in administrative role
• Previous experience of payroll administration

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Navigo Health and Social Care CIC

Address

Navigo House

Hybrid working

Grimsby

DN32 0QE

Employer's website

https://navigocare.co.uk/ (Opens in a new tab)