Workforce Payroll Administrator
Navigo Health and Social Care CIC
This job is now closed
A new and exciting opportunity has arisen to join our friendly workforce team as a Payroll Administrator.
Are you a great administrator?
Dealt with payroll previously?
Do you love excel?
If you can answer 'yes' to the above then we have the perfect job for you, working with a great, supportive team!
Main duties of the job
The role of the Workforce Payroll Administrator will be to maintain accurate, confidential employee information within the Electronic Staff Record (ESR) to facilitate precise payroll calculations within strict deadlines.
Youll collaborate with the wider Workforce team to deliver efficient administrative services, ensuring high quality support.
Navigo Health and Social Care CIC provide health and social care services to a population of 158,000. We are a progressive and ambitious organisation that aims to support those living with a mental health illness, their carers, and families in the simplest and most effective ways.
We are different because we know working with the same methods doesn't work forever; and we will continue to challenge the way we do things to create the best services that are centred on the people who use them.
This social enterprise is about working together with local people to create services that are owned by the community, supported by it and loyal to it. It's challenging, it's exciting and we want like-minded people to join us. If you think that's you, take a look at the job specification.
Assist managers and employees with the completion of workforce/payroll documentation.
Attendance at quarterly payroll meetings with payroll provider with other colleagues.
Daily monitoring of the payroll inbox, ensuring all queries are dealt with in a timely manner.
To identify and propose process improvements to improve efficiency.
To ensure that all relevant adjustments are entered within deadlines and within correct authorisation and audit controls.
To ensure accurate and authorised contracts, salaries and working patterns are recorded within deadlines.
To ensure production of monthly reports and support managers in robust audit as needed
To perform regular data audits of employee data held in all systems, identifying, and resolving discrepancies.
To support managers to resolve staff queries, working closely with service-based Workforce & Management Secretaries and Line Managers
To ensure accurate information to enable payment of salaries within deadlines
To ensure all relevant policies and procedures are understood and correctly applied, specifically around Agenda for Change
To enter data relevant to pay into ESR system.
Produce regular and ad hoc reports on request, either from ESR directly or via Excel.
Assisting Navigo departments e.g. Performance, in collation and input of monthly data requests.
To ensure controls and audits are undertaken to assure accurate records are maintained.
To ensure staff changes are correctly reflected in ESR and communicated to our payroll provider.
To support with ensuring accurate attendance records for sickness and absence are maintained.
To manage and maintain data within the ESR system and electronic employee files.
To ensure information held on staff is up to date, accurate and complies with the Data Protection Act
To establish a work pattern to ensure pre-determined deadlines are met.
To identify and act upon priorities to ensure the accuracy of the ESR system, Workforce documentation and payroll inputs.
To resolve all queries and ensure answers are communicated, liaising between the Workforce team to resolve any employee concerns.
Send out Inter-Authority Transfers via ESR to request the verification of previous NHS continuous service dates.
Inputting accurate employee and candidate personal information onto ESR verifying and monitor its compliance with equal opportunities and best practice.
Be conversant with pay scales and annual leave entitlement and be able to calculate and explain these to managers and staff.
To undertake any other tasks linked to payroll, which are commensurate with the level and responsibilities of the post such as salary sacrifice and lease car authorisations.
Plan own workload in order to meet ongoing and regular priorities in the role and able to respond to ad hoc demands within the department and for colleagues.
To provide general HR information to managers, staff, and the general public on request.
To provide consistent, accurate and timely response to all requests for HR service, either by telephone, email, or face to face.
Contribute to the development and continual improvement of the HR Service.
Prepare and collate paperwork in line with Navigo policies and procedures and current legislation.
Maintain and input on databases for all areas of HR administration / record keeping.
Ensure all correspondence is accurate and timely.
Be familiar with relevant employment law issues and be aware of changes to the law.
Assisting managers and employees with the completion of workforce documentation.
Dealing with ad hoc queries from managers, staff, and wider organisation
Develop constructive working relationships with staff members and promote effective communications at all levels.