Contracts, Procurement and Risk Manager

Job description

Job responsibilities

Having oversight of all contracts across the organisation including responsibility for the maintenance of a comprehensive Contracts Register, alerting colleagues of approaching break clause and renewal dates.

Supporting senior colleagues in setting establishing suitable contract management meetings and ensuring adequate paperwork/meeting recordings are taking place.

Working with senior colleagues to ensure agreed contracts are cost effective and where required taking part in contract negotiations.

Working with individual contract holders to draft/produce new contracts together with ensuring side letters, amendments and contract variations are produced in a timely manner.

Where required, taking part in contract review and negotiation.

Ensuring contractual terms and conditions are met in line with signed documentation and resolving contract shortfalls.

Attending meetings and ensuring Contract Holders produce quarterly against contractual KPIs.

Ensuring compliance with regulatory requirements and changes in legislation and horizon scanning for legislative updates/economic changes which may impact the organisation.

Working with finance and legal teams on due diligence and financial credit checks where appropriate

Meeting audit compliance requirements

Identifying and highlighting budgetary risks

Working with colleagues to ensure contracts take account of sustainability, for example, PNN 06/21 and Evergreen Framework requirements.

To provide contract management expertise to support colleagues in procuring or delivering services.

Report of financial savings and ensure value for money through contract projects

Provide advice on specific contract projects

Monitor the quality and performance of suppliers.

Provide a timely response to any areas of escalating risk and concern.

When required oversee specific projects to ensure that deadlines are met taking a flexible approach to activities, to reprioritise regularly, allocating work and delegating as appropriate.

To work with colleagues to ensure consistency is achieved across the organisation where NHS Standard contracts are being used and that all NHS contracting standards as identified by NHS England are met.

Provide a point of contact and support for colleagues across the organisation relating to the management of contracts, SLAs and agreements.

Supporting the Head of Corporate Affairs to manage the Risk Register, facilitating any changes/supporting the implementation of any required mitigation measures.

Work with senior managers to be a central point in co-ordinating responses to organisational compliance in areas such as internal audit recommendations and adherence to Health Technical Memoranda.

Person Specification

Qualifications

Essential

• Degree plus further experience/qualification eg, CIPS or can demonstrate equivalent experiential knowledge.
• Experience of working in Contracts Management NHS, Local Authority, or another industry
• Experience of Project Management

Desirable

• Prince 2 Practitioner qualification or equivalent
• Knowledge in NHS Contractual Process
• Knowledge and evidence of Working with an NHS Commissioning environment.

Experience

Essential

• Experience of Contract management within the NHS and or commercial environment
• Able to coordinate and produce accurate and timely contracting reports.
• Experience in chairing and administering Contract Review Meetings
• Experience of working with and influencing clinical/operational members of staff
• Ability to work across team/organisational boundaries developing and maintaining effective partnerships.
• Excellent working knowledge of Microsoft Windows and associated packages
• Working understanding of NHS policy development and guidance and its impact on local policy
• Experience of staff supervision, development, and performance management

Desirable

• Management of delegated budgets
• Evidence of specialist skills e.g., project management and able to demonstrate the impact of this on practice change/development.
• Full understanding of relevant policy, legislation, drivers in relation to NHS commissioning and contracting

Skills & Attributes

Essential

• Demonstrable experience of working in contracts management/business planning/finance and commissioning
• Knowledge of budget monitoring and invoice processing.
• Standardisation of payment models and new ways of working to improve service delivery and compliance.
• Excellent verbal and written communication; ability to think laterally, with excellent interpersonal skills.
• Ability to work with a wide range of individuals to strict deadlines.
• Ability to remain professional in difficult and hostile situations.
• Ability to manage an unplanned workload and maintain concentration over long periods.
• Ability to demonstrate ethical values and attitudes within a culture of equality and diversity.
• Ability to commute between the various sites and externally with a range of organisations/agencies.
• Ability to use light physical effort for lifting stationery, files, sitting at a keyboard, training.
• Ability to manage the requirement for frequent concentration.
• Ability to sustain significant use of VDU

Desirable

• Member of specialist interest group/network, locally or nationally

Knowledge & Understanding

Essential

• Working knowledge and understanding of NHS Standard Contracts and legislation underpinning
• Excellent knowledge of contractual management including risks and strategies

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Navigo Health and Social Care CIC

Address

NAViGO House

Other NAViGO sites and remote

Grimsby

DN32 0QE

Employer's website

https://navigocare.co.uk/ (Opens in a new tab)