Personal Assistant to the Directors

Sirona care & health CIC

This job is now closed

Job summary

Our corporate administration service provides a crucial role in supporting the Chief Executive and Directors (the Senior Leadership Team) with the effective day to day running and management of Sironas business.

This support service provides a wide range of business administration and PA support to the SLT including drafting correspondence, producing documents and reports, carrying out research, collating information and data, managing diaries, arranging meetings and events, building relationships and communicating with a wide range of internal and external stakeholders including visitors, patients/service users, partner organisations, commissioners etc.

The service is required to demonstrate high levels of confidentiality and sensitivity, using discretion and influencing skills in order to prioritise workloads and ensure deadlines are met.

Please note, this role is currently based across Kingswood Civic Centre & Castlewood, Clevedon with some home working but will move to our new headquarters in Yate in due course.

This role is offered permanently at 22.5 hours a week to cover these days as part of a job share: Wednesday, Thursday & Friday

Main duties of the job

This role is responsible for providing a high level of personal assistant support to nominated Executive Director(s), communicating on their behalf with a wide range of internal and external parties as appropriate, and ensuring a comprehensive, high quality and confidential administrative service is provided.

The post holder is expected to prioritise the workload using judgement and initiative, recognising the high profile nature of the work of the Senior Leadership Team and overseeing that all work within the corporate admin office is of the highest standard.

About us

We are Sirona care & health, a Community Interest Company committed to providing local communities with a range of high-quality specialist health care services across Bristol, North Somerset and South Gloucestershire. For us, its about the personal approach; we take pride in what we do and deliver the high standard of care that we would expect for ourselves and our families.

At Sirona, we continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of colleagues, service users and communities. We therefore welcome applications from all those who feel they have the skills and attributes we are seeking.

Benefits:

We offer NHS Agenda for Change Salary, Terms and Conditions and an NHS pension scheme plus much more! Please see the benefits leaflet attached to this advert for more details.

Additional Information:

Please note that we reserve the right to close this vacancy early if sufficient applications are received prior to the advertised closing date.

Date posted

22 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

B9083-SIR3520

Job locations

Kingswood Civic Centre

High Street

Kingswood

Bristol

BS15 9TR

Badminton Road

Yate

BS37 5AF

Job description

Job responsibilities

Please read the attached Job description and Person Specification for full details of the role before applying

Job description

Job responsibilities

Please read the attached Job description and Person Specification for full details of the role before applying

Person Specification

Qualifications

Essential

Educated to AS/ A Level or NVQ 3/ Diploma level 3 or equivalent level of experience.
Recognised IT qualification or equivalent experience, with evidence of proficient IT skills in Microsoft Office including Word, Excel, Powerpoint

VISA & Sponsorship

Essential

Sirona care & health are currently unable to provide sponsorship for this role. We can only accept applications from UK based applicants. If you currently reside in the UK, and are on a visa, please confirm what type of visa you hold.

Experience

Essential

Proven experience of personal assistant/executive assistant or secretariat duties at a senior level, preferably in NHS or similar large complex organisation
Demonstrate previous experience of supporting Executive/SLT/Board level
Accurate minute taking and audio typing skills
Experience of working with the public and handling difficult situations with tact, diplomacy, confidentiality and sensitivity
Experience of undertaking projects
Advanced IT skills to produce good quality presentations and reports
Excellent communication skills: written, verbal and listening, across the range of staff groups and stakeholders
Excellent telephone manner and customer service skills
Ability to use own initiative and work without supervision
Excellent time management with ability to prioritise a varied workload and meet deadlines in a pressurised environment
Methodical and accurate record keeping and systems
Commitment to undertake further training as required
Good understanding of the BNSSG geography to enable appropriate diary management including travelling time

Desirable

Knowledge of the NHS
Knowledge of organisational policies and procedures
Familiarity with medical/NHS terminology

Person Specification

Qualifications

Essential

Educated to AS/ A Level or NVQ 3/ Diploma level 3 or equivalent level of experience.
Recognised IT qualification or equivalent experience, with evidence of proficient IT skills in Microsoft Office including Word, Excel, Powerpoint

VISA & Sponsorship

Essential

Sirona care & health are currently unable to provide sponsorship for this role. We can only accept applications from UK based applicants. If you currently reside in the UK, and are on a visa, please confirm what type of visa you hold.

Experience

Essential

Proven experience of personal assistant/executive assistant or secretariat duties at a senior level, preferably in NHS or similar large complex organisation
Demonstrate previous experience of supporting Executive/SLT/Board level
Accurate minute taking and audio typing skills
Experience of working with the public and handling difficult situations with tact, diplomacy, confidentiality and sensitivity
Experience of undertaking projects
Advanced IT skills to produce good quality presentations and reports
Excellent communication skills: written, verbal and listening, across the range of staff groups and stakeholders
Excellent telephone manner and customer service skills
Ability to use own initiative and work without supervision
Excellent time management with ability to prioritise a varied workload and meet deadlines in a pressurised environment
Methodical and accurate record keeping and systems
Commitment to undertake further training as required
Good understanding of the BNSSG geography to enable appropriate diary management including travelling time