Estates and Facilities Coordinator

Sirona care & health CIC

The closing date is 29 April 2025

Job summary

We have a fantastic opportunity to join our team as The Estates and Facilities Coordinator!

You will be key in managing premises issues as they arise and overseeing minor works to ensure premises are compliant, fit for purpose and meet the needs of the organisation and the community.

A big part of this role is working closely with all members of the Estates and Environmental Team, providing senior administrative and project support across all aspects of Estate and Facilities Management functions.

This is also a chance to develop your skills by taking responsibility of a small portfolio of projects, with support from the Estates Manager and Facilities Manager.

The Estates and Environmental Team work closely with clinical, operational and corporate colleagues within Sirona, and across the wider system, to identify estate requirements for current and future service provision. We endeavour to provide safe, modern and fit for purpose estate to meet the needs of our communities across Bristol, North Somerset and South Gloucestershire.

Main duties of the job

The role will include, but not be limited to, the following duties:

Provide support and assistance to the AD of Estates and Environmental, Estates Manager and Facilities Manager.
Work closely with the other B5 Estates and Facilities Coordinator to support the B4 and B3 roles.
Assist with monitoring and reporting the utilisation of the estate so that we can meet our reporting and contractual obligations.
Monitor the FM contracts in line with the notice periods and provide timely advice with contract renewal negotiations.
Deputise for the Estates Manager and Facilities Manager and provide cover to the whole team, where appropriate and necessary.
Assist with contract reviews and projects relating to moves or changes.
To work with Landlords, Health and Safety, Infection Prevention and Control and Security teams, to ensure all premises Sirona occupy are fit for purpose, and to escalate any risks and issues appropriately.

About us

Ever dreamt about a career that sparks excitement and fosters your professional growth? Picture yourself waking up eager to make a real difference in our community, surrounded by teams who value your unique ideas.

We are Sirona care & health - England's largest provider of Adult's and Children's Community Services and we'd love for you to join us in Bristol, North Somerset or South Gloucestershire.

Agenda for Change Salary, full NHS benefits, 27+ days' annual leave, and participation in the NHS Pension Scheme - just a glimpse of the benefits you'll receive.

We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We know diversity fosters creativity and innovation.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.

Whether you're starting your journey in healthcare, looking for a fresh challenge within the NHS, or contemplating a career change, don't be daunted by the prospect of something different - we create development opportunities for all our colleagues and apprentices.

Interested? View our benefits leaflet which you can find attached to this vacancy.

Date posted

11 April 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

083-7134982-SL

Job locations

Badminton Road Office

Badminton Road

Yate

BS37 5AF

Job description

Job responsibilities

Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.

We are unable to provide sponsorship for this role and can only accept applications from UK based applicants.

If you are currently require a visa to work in the UK, there must be a minimum of 12 months from your start date until the expiry date.

Job description

Job responsibilities

Please see the attached Job Description for a full list of duties and responsibilities before applying for this position.

We are unable to provide sponsorship for this role and can only accept applications from UK based applicants.

If you are currently require a visa to work in the UK, there must be a minimum of 12 months from your start date until the expiry date.

Person Specification

Qualifications

Essential

Educated to Diploma Level/NVQ level 4 or equivalent relevant experience

knowledge and skills

Essential

Valid driving licence and access to a vehicle insured for business use
A good level of IT literacy
Experience of working across multiple organisations and with all levels of hierarchy
Ability to prioritise competing deadlines
Knowledge of administration procedures and systems
Good communication skills

Desirable

Experience of Estates and Facilities Management
Experience of Project Management
Experience of working in the health environment

Person Specification

Qualifications

Essential

Educated to Diploma Level/NVQ level 4 or equivalent relevant experience

knowledge and skills

Essential

Valid driving licence and access to a vehicle insured for business use
A good level of IT literacy
Experience of working across multiple organisations and with all levels of hierarchy
Ability to prioritise competing deadlines
Knowledge of administration procedures and systems
Good communication skills

Desirable

Experience of Estates and Facilities Management
Experience of Project Management
Experience of working in the health environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.