Recruitment Co-ordinator

Job description

Job responsibilities

· Maintain regular contact with all internal and external candidates and applicant’s;

· Liaise with the Recruitment Advisor and the Recruitment Team Leader to ensure all pre- employment checks and new starter are implemented correctly and within recruitment deadlines. Identify any errors or omissions, and either implement the correction or bring to the attention of the Recruitment Team leader as necessary.

· To undertake administrative duties in support of the Recruitment Advisor and the Recruitment Team Leader;

· To deal with all post, faxes, e-mails, on a daily basis and prioritise as necessary to ensure the Recruitment team is aware of urgent enquiries and information;

· Assist recruiting managers to create and publish compelling job adverts on NHS Jobs and various social media sites.

· Responsible for checking of documents in line with pre-employment checks guidance within agreed timelines, including; verification of identity, right to work in the UK, professional registration and qualifications, references, DBS disclosure and occupational health;

· Check and highlight any discrepancies in relation to references, Disclosure and Barring Checks and Occupational Health clearances;

· On receipt ensure that references are approved by the manager, giving advice as appropriate

· Provide assurance to the Recruitment Team Leader that all pre-employment checks and procedures are carried out as appropriate, including Criminal Record checking (DBS), Occupational Health (OH), Right to Work, Professional Registration and qualifications and any other appropriate checks in line with audit requirements.

· Ensure that all new joiner files are accurately populated within agreed timelines and passed to the ESR inputting team.

· Maintain and update the recruitment log/trackers and ensure robust record keeping in all recruitment systems both paper and electronic;

· Produce all required recruitment paperwork to a high standard, ensuring a high level of accuracy and professional standard;

· Produce regular weekly and adhoc recruitment reports for the Recruitment team leader to draft the commentary;

· Attend and contribute to recruitment team meetings and take and type up notes at meetings if requested to do so;

· Write to unsuccessful candidates, giving them an appropriate contact for feedback.

· To undertake audits of the recruitment process at the request of the Recruitment Team Leader.

· Be aware of the sensitive and confidential nature of matters brought to the Recruitment office and deal tactfully and appropriately with callers. Listen to and refer appropriately customer concerns.

· Maintain efficient standard process filing and information tracking systems and photocopy documents as required;

· Inform applicants if unsuccessful or if short-listed for interview via NHS jobs;

· Deal with all telephone and personal callers to HR in a polite accurate, efficient and sympathetic manner, whether or not their queries relate to recruitment, referring to other staff as appropriate.

· Responsible for checking all the new starter files to ensure that all pre-employment checks have been completed throughout and at the end of the recruitment process and in advance of the start date;

· Responsible for ensuring that all new starter forms for all new employees and internal appointees are complete, fully authorised and input into ESR in a timely manner and prior to payroll deadlines each month;

· Ensure that all new starters are booked and aware of their required attendance at Trust induction;

· Arrange interviews, inviting candidates for interview, providing managers with the interview schedule and download of the link of shortlisted candidates;

· Ensure that all interview data is correct and accurate for Hiring managers and panel members.

· Reject unsuccessful candidates ensuring that appropriate records are kept.

Person Specification

Qualifications

Essential

• Educated to GCSE level including Maths and English.
• NVQ Level 3 or equivalent in administration/ customer care.

Experience

Essential

• Knowledge of NHS Employment Checking Standards.
• Knowledge of recruitment legislation and employment law and managing risks associated with non-compliance.
• Knowledge of the end to end recruitment process, including statutory and legal.
• Please refer to the full Job Description for further details.

Employer details

Employer name

CSH Surrey

Address

4th Floor, Dukes Court

Dukes Street

Woking

Surrey

GU21 5BH

Employer's website

https://www.cshsurrey.co.uk/about-us/about-csh-surrey (Opens in a new tab)